Handed in notice at work

[Gracebeau89]

I've handed in my notice at work, I have to give 4 weeks for this. This was two weeks ago, i have never done this before so not sure what the process is in terms of, what happens next. As of yet nobody has acknowledged it, I have been put onto the next rota system for next month(which is after my expected date to resign) sounds silly but as I've said never done this before,so not sure if I should of heard something about handing in my ID badge, or last pay etc something from HR. I don't always see my manager, (as they are in offices mainly)but I have not had a response to my resignation email from her. The only thing I have received is an email from a higher up manager, explaining we will discuss this further after Christmas?

HR sometimes write to you to acknowledge your resignation/set out what needs to happen wrt systems access, handing back ID badge or other company property etc and also offering an exit questionnaire or interview, but in a lot of organisations (especially large ones) this is the responsibility of the manager so you might never hear from them but not necessarily a sign nothing is happening behind the scenes. Again in medium/large organisations usually there are some forms your line manager will need to complete, may be online or a word doc they need to email in, may be one form for everything or separate ones for HR/payroll, security, IT etc - if HR are going to write to you this will usually be triggered by the forms being submitted. If you have a company intranet or handbook there may be something on there - search leaver process or exit process.

Given that two weeks ago was right in the middle of Christmas it wouldn't be that surprising if your manager has forgotten to fill in the forms or do whatever they are meant to - I think a polite reply to their email saying they'd discuss after Christmas, asking whether they'd like to have a phone call or will they be on site at some point this week wouldn't go amiss. But ultimately I wouldn't stress too much, you've done your part and I guess if no-one tells you any different you just leave your ID badge and other stuff on your desk or with a colleague on your last day. That being said the last two (!) jobs I've left I've ended up being overpaid because of line managers not filling in the payroll forms properly/at all (and we work in HR so you'd think they would know these things ) which is a minor PITA to sort out so worth nudging them? Also even if your resignation was expected or wanted (!) it would have been polite for them to at least do the fake 'oh no! isn't there anything we can do to make you stay' dance although TBH I've resigned from plenty of jobs where there was no way I was staying and I'm kind of over that now!

Thank you for your reply, and that's what I am worried about if they continue to pay me etc

Well if they do you just don't spend the extra money and eventually pay it back, it's not a huge issue, likely to be more of a problem for your manager than you. If it would put your mind at rest maybe call HR/payroll and ask if they've received a leavers/termination/exit notification for you and if not where you can find one and when is the last date it needs to be submitted to remove you by January payroll deadline, but if they're anything like our payroll they will grumpily tell you that your manager needs to do it (as these days it's usually through an online self-service portal/website that only managers have access to so they can't just email you the forms) and hang up (or is it only our payroll that does that !)

Right, it feels really strange to me that I'd just leave on my resignation date and not return when they have added me to the rota, but like you said they've probably not updated anything with it being at Christmas time

I'd probably follow up the person that I sent the resignation letter to, to ask if there was anything else that I needed to do between now and the 21st [or whatever] which is my last day.

You need to contact HR, your last day not be your actual last day if you have accrued holiday entitlement.

Yes, I have. I've very politely asked if there's anything I need to do had no response! I think it may have come as a sight shock that I'm leaving but I'd still expect a reply

Viques - I haven't taken any annual leave although I did book some for February, which won't be happening now. Again I've always worked in schools so never resigned from somewhere where I'm entitled to leave

Is it your manager who prepared the rota? If so, use this as an excuse to contact her to double check that she's aware of your leaving date.

You do need to work out what your actual leaving date is if you haven't taken accrued holiday, and confirm it to your employers.

I think you need to speak to them about this not just email.
When I've handed in my notice it's usually verbal and give them the written notice by email as a back up to that. Worded to say further to our conversation so that they cannot pretend they didn't read it.

Do you know how much holiday entitlement you have accrued?

You could write to your manager, copy HR and the senior manager who replied and say..

I handed in my notice on 23rd December.. based on my contractual notice period, my last working day should be 20th January. I have accrued 8 days holiday. Can you please confirm if these will be paid on 20th January or should I take these days before the end of my notice period, making my last working day this coming Monday. Given the urgency of this, I would appreciate if you would confirm this ASAP. Also, I note that I am on the rota for the entire month of January. I assume this is an oversight.

Please let me know if there are any other leaving procedures that I am required to follow.

You need to speak to someone, you normally meet with LM tell them you are resigning and the 'letter' is a formality for HR.

I would reply to email and also point out that you have been put into rota for next month by which point you don’t expect to be there. Explain you are bringing it to their attention to avoid confusion later.

Thank you, for all your advice! I'm going to email now and if I don't receive an answer I'll give my LM a ring.

It is quite discourteous to resign in an email. The professional thing to do is have a letter prepared, resign verbally and then hand the letter over.

If your email has not been acknowledged, I would not be surprised if it hasn’t even been seen at this point. Stop emailing and start talking.

*or if working remotely to manager, tell them over the phone and then send the letter.