Meetings idea - your thoughts?

[Excitedannie]

I'm starting my new job next Monday (within the same Department), and I'm looking at all the meetings that the team needs to support. I hate the bloody old fashioned/formal way of supporting meetings, but appreciate that some need to be formal. So I'm thinking of offering "packages" ie, top level is room booked, car parking, catering, formal agendas papers, minutes, etc etc etc, with then a mid-range one of discussion points along with an action log, then a lower one of just actions, and a final option of organising the recording and storage.

So basically, we'd look at the current meetings and then slot them into one of the "package" categories, with the Chair's agreement.

Do any of you have anything similar in your places of work? If so, I'd love to hear about it or ask what you think of my idea?

It’s a sensible idea, we tend to do this informally in my company - very few meetings would be the top level support. Are your chair persons likely to be amenable to considering this or are they going to all want your top level of support? In which case, do you need to consider what the selling points are - i.e. does it free the team up for more value add activities, or would you be looking to cut costs by reducing headcount?
Good luck in your new role 😊

Thanks JohnNutLips! Great comment. Yes, luckily the Chairs are in favour of having this more structured approach, and a positive will be that we're hoping to introduce SLA's for our turnaroound time for minutes etc, so that will be an incentive as well as looking at a better use of our resource so that we can take more duties on.

I love that idea!

Maybe a "Creative" package too for brainstorming sessions, with RedBull, basketball hoops, flip charts, and pizza?

OMG I can just see our lot reading the proposal and seeing that!!! Mind you, that's if they read that far down...

@Excitedannie brilliant! Good luck with it all 😊