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Tricky employee

103 replies

SingingGoldfinch · 29/10/2016 14:44

Hi - I'm just after some different perspectives/advice. I work in local government and manage a small team. One of the team members has a track record of poor performance and a general attitude problem. The biggest issue is his attendance/working hours. It's a regular office setting and flexible working is welcomed but this employee seems to think it's perfectly acceptable to turn up to work at 11am most days and to be completely vague about his working patterns. I took over management of the team about 3 months ago and confronted him with this issue then and made it clear that I was on to him in terms of working contracted hours, being visible during core office hours and also discussed general performance. He was in the office by 10 the next few days (miraculous for him) but it gradually started slipping back. A few weeks ago his wife had a new baby, their first, and he took a week's annual leave and a week's paternity leave - all fine. Since returning to work his working hours have been even more random than before. Now, I know how tricky things are with a newborn so did try to encourage him to take longer off and but he insisted he was ready to return - except he's not worked a full day in the 4 weeks he's been back. The situation is further complicated by the fact the baby has been in and out of hospital for tests/treatment. It's obviously been a really stressful time and I do feel for him but he has been 'playing it by ear' on the work front for weeks now which basically means being generally AWOL, turning up when he feels like it, if at all, "working from home" but not actually being contactable etc. Ive suggested he takes annual leave or parental leave and have offered to support him with a request for 'special leave' - he's ignored all this. I've had to keep a log of all the ad hoc time he's taken off and will have to ask him to book it off and I can't imagine that's going to go down well. I've been really patient and not put any pressure on him during this time - I can imagine how worrying it all is - but I feel that he's really taking the Micky now. I'm also getting pressure from my boss to sort it out. I'd be really interested to hear people's views on how to handle this one - should I keep up the "softly, softly" approach until things with the baby are a bit more settled or do I start getting firmer with him? Thanks for reading!

OP posts:
SingingGoldfinch · 30/10/2016 15:20

His missing meetings has caused problems but he's got away with it. He tends to pick and choose which meetings he misses and it's usually just team meetings rather than those with senior managers etc.

OP posts:
SparklesandBangs · 30/10/2016 15:52

You say he has been in this role for 2.5 years, did he work in the public sector previously he sounds to me like one of the chancers who know that they are onto a cushy ride and are unlikely to change unless they are forced to. Forcing is not going to come from your management level especially as you are newly promoted it will need the backing of a higher level.

I am from the private sector and can never understand how any work gets done in the public sector.

SingingGoldfinch · 30/10/2016 16:07

Sparklesandbangs - he has a public sector background but has also worked in central Govt! He definitely sees this as a cushy number and I honestly think he sees no issue with the way he's carrying on. Senior management will definitely support me in getting this issue sorted - and as you say, I'm going to need that support. It frustrates me hugely that people like him give the sector such a bad name - it's really not the norm but behaviour like this does exist and sorting it out is no mean feat!

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OlennasWimple · 31/10/2016 01:30

Singing - I've met your member of staff many times in the various departments I've worked in... As you say, their numbers are dwindling, but they still exist.

DropZone - good luck with your challenge, and I agree with your advice

SingingGoldfinch · 31/10/2016 12:27

So, this week has started off in the same vein. Email from said employee at 9.20 to say that following medical appointment he 'can return to work but suspect it will be tomorrow'. Frustratingly vague as ever! I've responded saying he will need to take today as leave and that I look forward to seeing him tomorrow. We shall see.

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SingingGoldfinch · 31/10/2016 12:28

Sorry - should've been clearer. Following a medical appointment for his baby, not him.

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Okkitokkiunga · 31/10/2016 12:57

What does his employment contract state about core hours?

PoisonWitch · 31/10/2016 13:09

Perhaps insisting on him keeping a calendar would be another measure you could put him to on the process.

LightTheLampNotTheRat · 31/10/2016 13:14

The medical appointments thing is bad of him. I had a medically complicated baby, and DH and I just took turns to take leave from work for appointments and hospital stays. It wasn't easy - and in retrospect was slightly insane - but am attempting to demonstrate that it's possible to be in this situation without taking the piss at work!

SingingGoldfinch · 31/10/2016 13:26

That's exactly my point lightthelamp. This has been going on for weeks and whilst I obviously sympathise with the worry and stress he must be going through he is ultimately taking the piss. His vagueness about when he'll be working and his complete disregard of the need for any kind of formal leave requests is on a whole new level of piss taking. All of the suggestions on this thread are really helpful and constructive but I'm growing increasingly concerned that regular tactics just aren't going to cut it with this one!

OP posts:
OlennasWimple · 31/10/2016 13:29

Regular tactics are exactly what you need - but implemented with real determination, following through the proper escalation process all the way to whatever point you see the necessary change in behaviour (or you reach termination point)

LightTheLampNotTheRat · 31/10/2016 13:32

It really is a whole new level of piss taking, as you say - just unbelievable. The guy has the hide of a rhinoceros. I cannot imagine being him! - my head would be full of how dispensable I was showing myself to be. But he just assumes he can do what he likes and you can't stop him and the job will always be there.

I'd definitely be trying to enlist support from senior management and HR. Can't it be presented as a massive waste of council resources at a time when local authorities are stretched like never before?

SingingGoldfinch · 31/10/2016 13:44

You're absolutely right Olennas. I know I need to employ regular tactics here but I guess I'm thinking that's a process i need to go through rather than a means to getting him to adapt his behaviour. I just don't think he'll respond in the way that most rational people would. We shall see though!

Senior management are very supportive but only know a small part of the wider picture on this. I'll need to engage them before pursuing any formal processes.

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SingingGoldfinch · 31/10/2016 13:45

And LOL at the hide of a rhinoceros! The ironic thing is he actually thinks he's completely indispensable - it is utterly gob-smacking!

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PinkSwimGoggles · 31/10/2016 14:01

first of all - organise a team meeting. remind everyone about working rules, absence rules, unforseen leave, core hours etc. maybe even invite hr for a presentation.
send the minutes to all team members and ask hr to put a copy on his file.

document document document and get into formal mode: if no improvement - formal warning etc...

SingingGoldfinch · 31/10/2016 15:59

Team meeting scheduled for tomorrow. I've rebranded the standard agenda and have added 'working arrangements' as a formal item under which I'll highlight the flexible working policy and expectations in relation to it. I will take a note of the meeting too. I then have a 121 with him on weds so will follow up. I just need him to actually turn up now!

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TheClacksAreDown · 31/10/2016 16:07

I would also ensure that you get as much formal stakeholder and colleague feedback as you can and try and get them to go to town on any issues particularly if it has affected service to stakeholders.

Teacupinastorm · 31/10/2016 16:19

This reply has been deleted

Message withdrawn at poster's request.

Teacupinastorm · 31/10/2016 16:21

This reply has been deleted

Message withdrawn at poster's request.

PinkSwimGoggles · 31/10/2016 16:44

doesn't matter if he's there or not. make sure he (and the whole team) gets the minutes as soon as.
in the next meeting with him set out expectations of attendance (at office & meetings) and general conduct.

do you record working times? if yes tell him you want to see his time sheet weekly.

SingingGoldfinch · 31/10/2016 17:01

No. we don't do time-sheets. I wish we did. That would tell the whole story nice and simply!

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Last1nL1n3 · 31/10/2016 22:19

I have seen this occur a few times

I agree no point in looking at the past
You need to start at zero and work forward with clear rules and guidelines

It is demoralizing for others in the team who turn up on time, complete their tasks, fulfill the flexitime etc

Managers will gain respect if they complete their objective of managing the team effectively

smurfest · 01/11/2016 10:56

Gosh - how do people on good salaries get away with this, when there are plenty of people on min wage having to work their allotted hours?

PinkSwimGoggles · 01/11/2016 11:30

how do people on good salaries get away with this,

simple: bad management.
but the op is moving in the right direction and will have her whole team on track in a short time. with or without slim shady.

Hiphopopotamus · 01/11/2016 21:59

Did he turn up today OP?

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