rules re issue of payslips

[Enidblytonrules]

what are the rules re receiving a payslip. my db has been told that employees will no longer receive a weekly printed payslip but it will be emailed to them or they can pick it up on the employer's intranet via a secure area.

Problem is there is no internet access at his place of employment and he has no internet access at home and no email address. To view his payslip he has to go to the local library in his own time and wait/book to use the internet there and has to pay if he wishes to print anything. He would find it difficult to pay for internet at home due to being on minimum wage.

Employees also have to book their annual leave via the internet and any messages to/from management, HR etc are being sent via email or the intranet. He works on a small site (4 employees) and his line manager is based 60 miles away and they see him maybe twice a year. Telephone contact is difficult because line manager is often 'out of office'.

This means he is spending a lot of (his own) time at the local library with not always convenient opening hours to sort out 'work stuff'.

Is this legal?

There needs to be access to the intranet at his place of work. We have a spare computer with a generic email address for operatives to use.

Is he sure there is nothing at work? Admin dept?

There's some information here - www.payroll-help.com/faq/11206-only-electronic-payslips/:
the payslip must be “given” to the employee by the employer,
this must be done “at or before” the time when the payment is made, and
the payslip must be “written”.

It would imply that if you have no computer access, you must be given a printed payslip -
"Is each employee being “given” a payslip? The responsibility is on the employer to make the payslip available to the employee. If the employee does not know where to find the payslip or has no computer access to it, then it has not been “given” to the employee."

If he's in a union, I would ask them. It may be worth calling ACAS as well - www.acas.org.uk/index.aspx?articleid=1366.

Our workplace provides a computer for staff who don't work at desks to access the intranet and systems in the break room.

many thanks for all your replies - will contact acas. The site they work on has no internet access or office facilities - just a staff 'hut' with basic kitchen and toilet facilities. They have to provide their own mobile phones! It is a public service site owned by a private company.

The company states they are responsible for accessing their payslip and other company information via internet - given a log in and password - by their own private means.

The nearest company office is over 60 miles away.

Is there a Hr dept? That hit needs a computer and printer!

Hit = hut

It doesn't sound right to me if he has no internet access at work.

However, might it be possible for him to access email on his phone?