Credit Note

[gottogetdressed]

Boring question alert - sorry.

A regular client accidentally overpaid me on last month's invoice (they swapped two figures over). I have agreed with them that they will deduct the over payment amount from my next invoice - but they have asked me for a credit note and I have no idea what this needs to look like?!

Do I just use my invoice template (I just use a word doc), stick a minus symbol next to the figure and explain the reason where I would normally describe the services provided?

Google search for template proved unhelpful...

Thank you!

Not sure it should be a credit note tbh, are you VAT registered? The thing is your invoice was correct, they overpaid but that does not mean that the amount of income you stated needs to be reduced by the amount of their overpayment, it mucks up the accountancy.

See if they will accept a statement, showing original invoice, amount of payment and indicating that the account now has a credit balance.

What system do you use for invoicing?

Sorry I see you use Word, I wondered if you had an accounting package like Sage where a statement could run from

Thanks Yddraigoldragon.

It's only me so no need to really have any accountancy package - I just keep a cashflow/p&l on excel as not very complex accounting!

Not VAT registered. I think a statement sounds sensible - thank you!

I would do a minus invoice I think in that situation.