Pro rata holidays for part-time workers? Help!

[Tanfastic]

Can somebody answer a question for me please, I'm driving myself mad googling it for the answer .

I have two employees, they both work four days a week on the same days. One works 28 hours over four days, the other works 26 hours over four days. Equal hours on all days.

Are they both entitled to the same holiday leave?

I've done the calculation based on 4 fifths of a full time workers entitlement using the gov direct calculator. The 28 hour worker has raised a query that they should be getting more than the 26 hour worker, even though they both work four days.

Could someone clarify if poss please

They get the same number of days off, but this effectively means that they get a different number of hours. For each week of holiday the 28 hours a week worker is paid for 28 hours and the 26 hoirs a week worker is paid for 26 hours.

They each get the same number of days as worker A's holiday day is worth 6.5 hours & worker B's is worth 7 hours.

Are they hourly paid or on a salary?

In our place (NHS) our holidays are worked out in hours if we work part time - why don't you work out a total hourly allocation of A/L as opposed to trying to work it out in days and confusing yourself?!

I tend to work part time holiday out in hours. I am entitled to six weeks holiday (including bank holidays), do my entitlement is 6 * 25 hours = 150 hours. When I book a day's holiday I just deduct the number of hours I would usually work that day e.g. I work 4 hours on a Friday so this would use up 4 hours of my 150. A full weeks holiday would be 25 hours. Hope that helps.

Oh - and public holidays are also worked out hourly and added onto the total leave allocation, so if we take a public holiday off we incorporate that into our leave requests and take that off our total.

OP, what are full time hours, and what is your holiday + public holiday allowance?

It's not 4/5ths, you need to do 26/37ths and 28/37ths of the full time allowance. It will be the same number of days but it may be easier to work it out in hours in case they want to take a half day any time. You may also need to pro rata bank holidays.

According to the DirectGov site, your 26 hour a week employee is entitled to 145 hours and 36 minutes holiday, and your 28 hour a week employee should get 156 hours and 48 minutes holiday. You then need to add on your public holiday entitlement (pro rata) in hours.

They are on the same salary but paid pro rata so the 28 hour worker gets paid two hours more per week.

I calculated it in hours and it worked out that the 28 hour worker was entitled to one day more than the 26 hour worker, but when I did it as days it worked out the same. I have no fucking idea if I'm doing it correctly however.

Everything I've seen online seems to indicate to you doing it hourly only if they work irregular hours I.e three hours one day and six another - if that makes sense. My brain is frazzled.

That's based on a full leave year, ie they haven't recently joined the company. You can also add more leave on if you offer more holidays.

No, definitely not based on irregular hours. Don't do it as days - work it out as hours.

Bank holiday - don't start me on that one! I'm just want to work out the basic entitlement first and foremost.

Our full time employees work 35 hours per week over five days and get 25 days plus bank holidays.

it is the same number of days, just different number of hours in those days. I work every morning, I get the same number of days holidays as my full-time colleagues but only get the pay for the morning I would have worked. I don't see why you'd need to do it in hours, a half day for one is 3.5 hours and a half day for the other is 3.25 hours, they just finish when that time is up on their half day.

That sounds correct to me Tanfastic.

At it's simplest, if a full timer gets 4 weeks holiday, so should a part timer.

So on paper someone working 5 days per week would get 20 days, someone working 4 days per week would get 16 days.

Your 28hr does get more holiday in hours because they work more hours.

So the mumsnet jury is divided then .

I was thinking days because everybody else in the office is worked out as days. Jesus, I want to stick my head in the oven .

Fixyourgardengate - that was my theory. However opinion is divided ....all over the bloody Internet .

I thought I was being accommodating letting the 26 hour worker leave at 4.30 every day....now I wish I'd never suggested it.

Days is definatly simpler if they work regular hours.

There is a calculator here that might be of use - it explains the process of working it out under Step-by-step guide to calculating leave entitlement for part-time employees
www.admin.ox.ac.uk/personnel/during/leave/holiday/calculation/part/

Here's another guide to working it out from Acas

www.acas.org.uk/media/pdf/p/4/Holidays-and-Holiday-Pay-accessible-version.pdf

Full time is 35 hours per week over 5 days i.e. 7 hour day.

Full time Leave entitlement is 25 + 8? public holidays = 33 x 7 hours/ day = 231 hours annually

Joan (who works 28 hours per week over 4 days)
= 231 x 28/35 = 184.8 hours annually. Taken in 7 hour days, this equates to 26.4 days.

Doris, who works 26 hours per week, over 4 days is entitled to:
231 x 26/35 = 171.6 hours annually. Doris takes her leave in 6.5 hour days, so this equates to 26.4 days.

Therefore they are both entitled to the same number of days, the difference being that Joan is paid for a 7 hour day when she is off, whereas Doris is being paid for a 6.5 hour day.

Hope this helps.

Thanks all, I feel a lot clearer now.
So I am barking up the right tree then, they both get the same amount of days except they get paid different amounts as one does less than the other?

In a word, yes.

brill - what would I do without Mumsnet

I was just going to say the same as Beryl!
If they both work the same days, then they get the same number of days off, it's just that for person A, they get paid for 6.5 hours/day off and person B gets paid for 7 hours/day off.

Bank holiday - don't start me on that one! I'm just want to work out the basic entitlement first and foremost

Really wouldn't do that if I were you. If your full time employees get 33 days in total, then your two 4-days-a-week employees get 26.5 in total. Then if any bank holidays fall on their normal working day, they deduct it out of the total.

Otherwise you are in a pickle about bank holiday entitlement for part timers depending on what days they work and what days the varying bank holidays fall in any given year. Work it out as a total and you don't need to worry.