Term Time Workers - Holiday Entitlemeent

[nannynick]

For term time workers, how do you calculate holiday?

Currently doing:
hours worked per year x 12.07%
then adding the hours worked to get total hours including holiday.
They want monthly pay same each month, so then dividing the total by 12.

What happens if they take a day off during termtime and can't make that time up later - should holiday be adjusted?

Unpaid leave seems the obvious option?

Does the 12.07% bit seem right? ACAS are not being helpful, seems as though Government guidance was removed a while ago and is not being updated. 12.07% seems a fair way to do it, as full timers get 5.6 weeks, which is 12.07% of 46.4 weeks.

If they took unpaid leave, then that would mean the pay would need recalculating? They want the same pay each month, not pay when work is done. So at times they will have worked more hours than they will have been paid for and at other times they may have been paid more than the work done. Does that make sense?

I suppose at some point the pay has to be reduced to reflect that they have not kept to their side of the contract, in that they have not done the required number of hours in the year.

Who are you in this scenario Nick?

12.07% is the standard holiday calculation for variable hours, so that's the right figure.

If they want the same pay each month, I would divide their total annual hours, by the total annual hours of a full-time equivalent employee, and multiply the result by 100. This gives me the % entitlement they have to benefits such as annual leave.

So I would then take the full-time equivalent total number of hours of annual leave, and multiply it by that percentage, to get the term-time only person's adjusted paid annual leave allowance. They could book and use this paid annual leave at any time (unless their contract says otherwise).

If they take additional unpaid leave, they might have to just cope with having slightly different pay that month, and I would adjust payroll to account for the days/hours that were unpaid and exceeded their allowance.

It's a pre-school, running 39 weeks a year.
Unpaid leave is fine.

Thanks for you help.