Maternity Leave Letter

[WinterLover]

Im in the process of informing my employers of my maternity leave date. Im currently off sick and probably will be until my maternity leave kicks in. My contract of employment ends 22/08/2011 so as far as I am aware they still have to pay the SMP, but do I need to include anything else in the letter below due to my contract ending....

Any advice would be greatly received

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To Whom It May Concern:

I am writing to confirm that I am pregnant and that my expected week of childbirth (EWC) is the week beginning 19/08/2011.

I would like to take my Statutory Maternity leave and pay to commence from 17/07/2011.

Please find enclosed with this letter, my original certificate of Expected Childbirth (MAT B1) confirming my Expected Due Date (EDD) of 19/08/2011.

I will notify you 28 days in advance, should I wish you make any changes to the above agreement.

Can you please advise how many annual days leave I have and the procedure for these remaining days, and also if there are any problems or queries with the above.

Regards

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Remove the "To WHom it may concern" - personal bug bear with letters using that. Use your line managers name!

Also remove "I will notify you 28 days in advance, should I wish you make any changes to the above agreement." Again, sounds a bit confrontational.

Other than that it's ok.

Thanks for the reply. Its got to go to our HR department and not my line manager but they've just had a round of redundancies and as im not at work I've no idea who's in HR now.

I agree with Grevling. If you don't know who to address it to, I would call up and ask. Otherwise the letter does risk doing the rounds and not ending up in anyone's 'to do' pile! Failing that, write to "the HR represnetative for X department"

Thanks, will give them a call later to find out