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Felxible App Wording - Does this sound ok?

10 replies

BorisTheBold · 23/08/2010 18:37

Hi all,

Would appreciate your thoughts on the wording below - any advice gratefully received.

TIA

Dear xxxx

I would like to apply under section 80F of the Employment Rights Act 1996 to work a flexible working pattern that is different to my current working pattern because:

? I will have parental responsibility for the upbringing of three children aged 5, 4 and 0 months (as at November 2011).

I am making this request to help me care for the children.

I can confirm that I have worked continuously as an employee of the company for the last 26 weeks. I have not made a request to work flexibly during the past 12 months.

My current working pattern is office based 8am ? 4pm Monday through Wednesday, office based 8am-2pm Thursday and Friday with the additional 4 hours made up working from home on Thursday and Friday afternoons. I work from 8am-4pm home based at least two working days each month, on an ad-hoc basis.

I would like to start working 8am-4pm office based on Tuesdays and Wednesdays, with 8am-4pm home based on Mondays, Thursdays and Fridays.

I would like this working pattern to start from 13th June 2011.

I believe this change in my working pattern will affect my employer and colleagues by allowing me to provide work days which are less interrupted and therefore more productive during the working from home days, whilst still being fully available and contactable to colleagues, and allowing me to dedicate time to conference calls and meetings in the two office based days. This would also allow me to continue in the role on a full-time basis, eliminating any need for recruitment or training. As a regular home worker, I am disciplined and I can commit to putting additional hours in as and when required to ensure that urgent matters are completed within expected timescales. Statistics are produced on a monthly basis which will allow my line manager to compare my output and workload to my current office based levels and address any issues should they arise. Also, as xxxxxx will not be able to be added to xxxxxxx in a timely manner if my output were to deteriorate, this would again highlight any issues.

I think the effect on the business and my colleagues can be dealt with by open communication to colleagues and clients to highlight which days will be home or office based and planning meetings and workloads accordingly, with regular 1-2-1 meetings with my line manager to quickly address any problems or queries. The communication should also make clear that my role will continue to be full time with the existing responsibilities continuing and no delegation of activities other than as required to provide team cover or training. Any London based meetings could take place on Tuesdays or Wednesdays with a flexible approach from me to any early starts or late finishes. As I work fairly regularly from home at present, increasingly so over the last few months, my line manager is fully aware that there has been no deterioration in my output as a result of this. I have no line reports and work on a fairly independent basis both factors which lend themselves to home working more readily then other situations. I have a BB and laptop with VPN which will allow me full access to all of the systems required to carry out my role. Any additional support from line manager and xxxxxxxx is currently mostly carried out via email (this is preferable given the audit requirements of my role) and I cannot foresee any problems with continuing on this basis. xxxxx already provide dial in facilities in most meeting rooms, which would be used to my advantage and would allow me to participate in any department wide meetings I may be unable to attend in person. I am a naturally organised worker and am able to prioritise my workload effectively with no input from my line manager. As such, I would not expect my location to adversely affect my performance and output.

This working pattern would allow me to reduce commuting time and costs (and environmental impacts) and would also reduce childcare costs as the drop-offs and collections would change in my favour as a result of not travelling into xxxxxx each day. These changes would provide me with a much preferable work/life balance whilst not negatively impacting my role or the business in any way.

Yours sincerely,

Name:
Date:

OP posts:
hairytriangle · 23/08/2010 19:26

Hi there BoristheBold

I'm a CEO and regularly receive such requests, so hope I can give you some pointers?

It's well written, but it is a bit of an epic - the shorter you make it, the easier for the recipient to read, and the less complex the whole process. If it were shorter, you are more likely to keep the reader's attention, this long and I would be needing to re-read to ensure I was keeping up!

I've had a go at re-phrasing - see what you think - feel free to ignore my advice!

I'm not sure what you do, but I'm not entirely sure i'd agree to a request which says it's to care for your child/children - is there some way you can make it clear that your children will all be in childcare? As a manager I'd want to know that you aren't working and caring for a child at the same time, as it wouldn't be possible to dedicate time to both simultaneously.

and most of all - GOOD LUCK!

I've put a Grin to signify the start of a change I've suggested.

Dear xxxx
I am applying for a change to my working pattern, under section 80F of the Employment Rights Act 1996

? I will have parental responsibility for the upbringing of three children aged 5, 4 and 0 months (as at November 2011).

I can confirm that I have worked continuously as an employee of the company for the last 26 weeks Grin (I'd put in here how long you have actually worked for the company). and have not made a request to work flexibly during the past 12 months.

My current working pattern is Grin
Monday - Weds 8am-4pm (office based)
Thursday and Friday 8am-2pm office based
and an additional four hours worked at home, over Thursday and Friday afternoons

In addition I work flexibly from home for two full days per month.

I request the facility to change my working pattern from 13th June 2011 (my return from maternity leave) as follows:

Mondays, Thursdays and Fridays- Home based, 8am-4pm ,
Office based 8am-4pm Tuedays and Wednesdays.

Grin This flexible working arrangement would allow me to work a pattern which is less interrupted and therefore more productive during the working from home days, whilst still being fully available and contactable to colleagues, and allowing me to dedicate time to conference calls and meetings in the two office based days. This would also allow me to continue in the role on a full-time basis, eliminating any need for recruitment or training.

I can commit to putting additional hours in Grin on some occasions to ensure that urgent matters are completed within expected timescales. Statistics are produced on a monthly basis which will allow my line manager to compare my output and workload to my current office based levels and address any issues should they arise.

Grin What does this mean???? Also, as xxxxxx will not be able to be added to xxxxxxx in a timely manner if my output were to deteriorate, this would again highlight any issues.

Grin The effect on the business and my colleagues can be dealt Grin if you use the phrase 'dealt with' it makes it sound like a problem - so would advise using some other more positive phrase? with by open communication to colleagues and clients to highlight which days will be home or office based and planning meetings and workloads accordingly, with regular Grin supervision ? sounds more professional that 121 1-2-1 meetings with my line manager to Grin would remove the wod 'quickly' quickly address any problems Grin issues a better word than 'problems' or queries. The communication should also make clear that my role will continue to be full time with the existing responsibilities continuing and no delegation of activities other than as required to provide team cover or training. Any London based meetings could take place on Tuesdays or Wednesdays with a flexible approach from me to any early starts or late finishes. As I work fairly regularly from home at present, increasingly so over the last few months, my line manager is fully aware that there has been no deterioration in my output as a result of this. I have no line reports and work on a fairly independent basis both factors which lend themselves to home working more readily then other situations. I have a BB and laptop with VPN which will allow me full access to all of the systems required to carry out my role. Any additional support from line manager and xxxxxxxx is currently mostly carried out via email (this is preferable given the audit requirements of my role) and I cannot foresee any problems with continuing on this basis. xxxxx already provide dial in facilities in most meeting rooms, which would be used to my advantage and would allow me to participate in any department wide meetings I may be unable to attend in person. I am a naturally organised worker and am able to prioritise my workload effectively with no input from my line manager. As such, I would not expect my location to adversely affect my performance and output. Grin some of this sounds a bit rambling.

This working pattern would allow me to reduce commuting time and costs (and environmental impacts) and would also reduce childcare costs as the drop-offs and collections would change in my favour as a result of not travelling into xxxxxx each day. These changes would provide me with a much preferable work/life balance whilst not negatively impacting my role or the business in any way.

Yours sincerely,

BorisTheBold · 23/08/2010 21:54

Brillaint hairytriange - thanks for your pointers. I really appreciate you taking the time to go through this.

I've reworded to take most of your comments into consideration as follows and would be eternally grateful if you would like to comment further (you don't really want to watch the tv tonight anyway, there's nothing on...Wink )

I would like to apply under section 80F of the Employment Rights Act 1996 to work a flexible working pattern that is different to my current working pattern because:

? I will have parental responsibility for the upbringing of three children aged 5, 4 and 0 months (as at November 2011).

I can confirm that I have worked continuously as an employee of the company for the last 26 weeks and have been with the company since May 2001. I have not made a request to work flexibly during the past 12 months.

My current working pattern is:
Monday ? Wednesday 8am-4pm (office based)
Thursday and Friday 8am-2pm (office based)
and an additional 4 hours worked at home, over Thursday and Friday afternoons.

In addition I work flexibly from home for at least two full days each month on an ad-hoc basis.

I request the facility to change my working pattern from 13th June 2011 (my return from maternity leave) as follows:

Mondays, Thursdays and Fridays: 8am-4pm (home based)
Tuesdays and Wednesdays: 8am-4pm (office based)

This flexible working arrangement would allow me to work a pattern which is less interrupted and therefore more productive during the working from home days, whilst still being fully available and contactable to colleagues, and allowing me to dedicate time to conference calls and meetings in the two office based days. This would also allow me to continue in the role on a full-time basis, eliminating any need for recruitment or training.

I can commit to putting additional hours in whether working in or out of the office, as agreed, to ensure that urgent matters are completed within expected timescales. Statistics are produced on a monthly basis which will allow my line manager to compare my output and workload to my current office based levels and address any issues should they arise. Also, as xxxx will not be able to be added to the xxxxxx in a timely manner (as part of the NFP) if my output were to deteriorate, this would again highlight any issues. Grin this refers to a major part of my role in a fairly specialist sector, so have removed identifying words Grin

The effect on the business and my colleagues could be addressed by open communication to colleagues and clients to highlight which days will be home or office based and planning meetings and workloads accordingly, with regular supervision meetings with my line manager to discuss any queries. The communication should also make clear that my role will continue to be full time with the existing responsibilities continuing and no delegation of activities other than as required to provide team cover or training. Any London based meetings could take place on Tuesdays or Wednesdays with a flexible approach from me to any early starts or late finishes.

As I work regularly from home at present, increasingly so over the last few months, my line manager is fully aware that there has been no deterioration in my output as a result of this. I have no line reports and work on a fairly independent basis, both factors which lend themselves to home working more readily then other situations. I have a BB and laptop with VPN which will allow me full access to all of the systems required to carry out my role. Any additional support from line manager and xxxxxx is currently mostly carried out via email (this is preferable given the audit requirements of my role) and I cannot foresee any problems with continuing on this basis. xxxxxx already provide dial in facilities in most meeting rooms, which would be used to my advantage and would allow me to participate in any department wide meetings I may be unable to attend in person. Grin Trying not to make this too rambly, but the part of the company I work for has refused all flexible working requests so far and I'm trying my best to make it clear that my location wont affect my performance - but I'm happy for any further critisim feedback on this Grin Grin

I am a naturally disciplined and organised worker and am able to prioritise my workload effectively with no input from my line manager. As such, I would not expect my location to adversely affect my performance and output.

This working pattern would allow me to reduce commuting time and costs (and environmental impacts) and would also reduce childcare costs as the drop-offs and collections would change in my favour as a result of not travelling into xxxxxx each day. These changes would provide me with a much preferable work/life balance whilst not negatively impacting my role or the business in any way.

Yours sincerely,

OP posts:
hairytriangle · 24/08/2010 11:36

Looks FAB Boris :) Good luck ! Let us know how you get along!

(I'm intrigued to know what you do! Wink)

BorisTheBold · 24/08/2010 13:03

Thanks hairy - will do!

(if you could offer me flexible working on the above terms, I'll divulge my super secret profession... Wink )

OP posts:
hairytriangle · 24/08/2010 14:02

LOL :)

BorisTheBold · 09/09/2010 12:56

Had to amend the format slightly, as there was an internal form to complete, but managed to shoe-horn most of the above in.

Got a call from my boss last night to confirm (informally) that, on return from ML, they'll be happy for me to do 2 days a week from home with an additional third day every other week. So one week 2 days from home, the next three days from home. Have got a meeting next week - where I will officially find out their decision.

I think it's going to be carried out on a trail basis initially, but my manager has already confirmed that this is a formality and she doesn't forsee any problems with this arrangement.

I'm pretty chuffed, as they haven't agreed to any FW requests ever before (even for managers etc.) so feel like they are recognising that I do a good job and they are willing to move things around to make it easier for me.

Once again hairytriangle thanks for your help - very much appreciated.

OP posts:
hairytriangle · 09/09/2010 18:01

HURRAY :) Well done you!!! Grin

jaabaar · 10/09/2010 11:19

Hi,

Sorry to jump in the conversation....

I was looking for some info regarding the timelimit you have to submit a request for partime.

Is there a specific limit before starting work that the request must be made?

thank you

seeyoukay · 10/09/2010 12:09

You have to have been at a company for at least 6 months before you can apply. Then only once every 12 months.

hairytriangle · 10/09/2010 22:56

You need to have worked continuously for the employer for 26 weeks and they have 28 days to consider the request

you can't apply before starting a job

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