What is the best way for DH to manage his business expenses?

[ItismeandIneedhelpplease]

DH has his own small business and is regularly buying things on his credit card. His current process seems to be that he keeps the physical receipt in a drawer or files the digital receipt in an e mail folder, then when his credit card bill comes in, he itemises, allocates and claims.

He was working from home on Tuesday and was doing his expenses for June 2023 to date! Each month's credit card bill is 3/4 pages long. It looked hugely laborious, time consuming and boring.
There must be a better way.

I've heard positive things about Expensify; is this the best way forward?

Any other suggestions gratefully received.

TIA

Does he prepare accounts? If so something like Xero is good.

I don’t know so I will ask.
Thank you for the suggestion.

DH doesn't do the accounts. He currently does an Excel spreadsheet with the details plus relevant cost code and that goes to the accounts team.

Does that mean Xero not the best option?

There's apps where you can take a photo of the receipt and it puts it into a spreadsheet for you. AI is a marvellous thing.

What industry is he in? Is he vat registered? I'm very surprised his accountant hasn't directed him to something like Xero/ freeagent / QuickBooks already. They let you link bank accounts and credit cards so that the statements feed directly into the software. You still have to categorise the transactions and attach receipts. But by adding categorisation rules etc. It speeds things up.

my dh uses quickbooks. he's very diligent with taking photo's of all his receipts and making sure the tracking app tallies up his milage. he's mentioned there's a small monthly fee.

Get a company credit card. Only use it for company expenses. Immediately forward any email receipts to relevant accounts person in the business. Ditto physical receipts.