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Chair of the PTA / Friends of what is it like?

10 replies

Frikadellen · 03/07/2012 15:00

The smallish primary my children attend are looking for a chair for their "friends of "

I have never been very involved with this friends but done things I am able to. I am in September finishing in a very large volunteer role I have held for the last 5 years and I am considering putting my hand forward to say I will do it. ( I was very involved with the PTA in the first school my kids attended)

How much work is involved?

Do I need to read up on a lot of legal stuff?

What is does and dont?

Will it matter hugely that the head and I have previously clashed heads though I will say she has in the last year worked very hard to ensure that we can put this behind us (it was her fault and whilst I have no apology from her I have as close to as I could get) I am willing to leave it in the past providing it doesnt happen again.

I have 1 ds about to start year 6 and a dd3 about to start year 4 so another 3 years at the school.

I feel the friends biggest issue is it appears clique and they have obscure meeting times many are unable to make (like 7 pm meetings in a commuter belt zone) I have always tended to walk between the clique area of the school and outside of it though in the last year I would say I have more been outside, I do not feel there is a issue with any of the adults involved with the Friends.

Anything I really need to know?

OP posts:
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piprabbit · 03/07/2012 15:04

I'm sure you'll be up to the job - there's lots of support out there.
There's even PTA-UK which supports PTAs and con provide lots of support and information.
Good luck - it's good to hear that you want to get involved.

Frikadellen · 03/07/2012 16:05

thank you pip but I am actually more interested in nitty gritty stuff and peoples personal experiences. The role I am stepping down for has a fair bit of what I know a chair needs so I am not massively concerned about my being up for the task (as into myself that can sound)

OP posts:
WipsGlitter · 03/07/2012 16:12

Why do you want to do it?

GateGipsy · 03/07/2012 16:37

Good for you OP and well done. Getting someone to be chair of the PTA is often quite hard work.

I did it for two years, and am still involved a lot in the PTA. I think that it varies hugely from school to school. Our school is a four form entry so quite big.

I don't think there are many legal considerations you need to think about. If your PTA earns more than £5K a year (do check this) it does need to be registered as a charity. PTA UK will help with that. Always make sure you get a licence for any event with alcohol - they're easy to do/get and don't cost much.

You will need to have a consitution if you're registered as a charity, and you'll need to have proper accounts. Your treasurer will handle those though.

I'd say the important thing as chair is to make sure you're not the person organising everything. If someone has an idea then encourage them to be the lead on it, with support from you.

Have regular meetings with your head. We have a standing fortnightly slot with our head where we go to just run over things. I always encouraged parents involved in the PTA to come along too, it gives them an idea of what the school is like etc. It is important that these meetings are kept on a PTA footing though - and not for individual disagreements etc. Anything like that parents must take themselves to the head.

We just cover events we want to hold, ways we can support the school and also a parent perspective. For example, a new gate was put on the alley that ran down to the Reception playground where parents went to collect children. It had been hinged in a way that meant it no longer opened wide enough for push chairs to go through easily, and was creating a bottle neck. Letting the head know this meant it could get rehung - teaching staff wouldn't necessarily see something like that.

We also tried to make the PTA as inclusive as possible. But again you get the same people who step forward, and you do tend to chat to people you know, so it can look cliquey even when it isn't. It is a bit of work to make it as open as possible.

During the year we do quiz nights, bingo nights, zumba and belly dancing fitness classes, a cake/second hand book & uniform sale at the end of each half term, a summer fair, and we do a second hand uniform sale at the inductions for nursery and reception. We also run refreshments at sports day. And the biggie - our summer fair. We also put on the Year Six Leavers disco, an easter bonnet parade for the infants, and a model competition for the juniors.

Many of our members work, and we've found that evening meetings held at 8pm at a nice pub often go down well.

Also as much notice as possible helps. So having meetings noted in advance in the calendar on the newsletter helps.

Being on the PTA can be a lot of fun, and a great way to get to know the school and other parents. Teaching staff have been hugely grateful for the time that we spend - they know we are giving up our spare time to do this.

But at the end of the day there's no way to do a bad job as chair of the PTA. Because if you weren't doing the job it wouldn't be done. It's an unpaid, voluntary position and it is really lovely you're taking it on.

alana39 · 03/07/2012 19:38

I'm just coming up to the end of my second year as PTA chair. I volunteered because after a year of virtually no activity the PTA was going to close and I felt guilty!

I didn't read up on lots of legal stuff although I have some experience of charity accounts as does the treasurer (and my dad who is a great support).

From time to time I have had to fund out about licenses but the LA are very helpful.

We all agreed up front not to be too ambitious - you can always do more if you find you have more time but if you get overstretched it's hard to get enough help.

We do Christmas and Summer fairs, the odd quiz for parents and film night for kids, but try to raise as much as we can via things like easyfundraising, Bag2School and so on as they are easy ways to generate funds with little effort.

We hold meetings at 8 pm about once a month. Every regular attender works at least PT and I don't know how we get more people on board. That said, it's a friendly school and we have now got to a point where we get plenty of help at events which is what really matters.

The biggest changes we made were

  1. regular newsletter to tell people what's coming up, what we raised and spent - nothing about funds was ever communicated before
  1. asking for help through lots of different channels. We send out emails, put on school newsletter, talk to people at school and always try to make requests specific and manageable e.g. 1 hr on tombola 1-2 only as I really think people are put off if they think they will get stuck doing something for hours.
  1. Actually asking. Honestly the previous committee hardly ever did but complained loudly about lack of help when they didn't ask widely so only their friends knew! We don't hassle people bur over time if you keep mobile numbers and email addresses of anyone who volunteers you can ask without putting them on the spot.

I wouldn't say I love it but I'm pleased with the job we've done and am quite happy to say no to things I really don't have time for so it's not a big stress.

Sorry for long postBlush

piprabbit · 03/07/2012 19:44

That's reminded me - our PTA have recently started using Facebook (a seperate page for the PTA) as one of the channels for reaching parents, asking for volunteers etc. which seems to be working quite well as part of whole range of approaches.

alana39 · 04/07/2012 11:02

Pip for someone who doesn't use FB is this easy to set up and maintain?

Obviously I know lots of parents are on it - as it happens though the few of us who do go to all the meetings happen not to be so although we've identified it as a possibility we're not sure where to start.

Actually a bigger problem for us is reaching the 35% odd of parents for whom English is a second language but FB is still something we should look at I guess.

Is it counterproductive though if we don't put anything interesting on it?

piprabbit · 04/07/2012 12:30

Alana39 - For an FB user it's very easy to set up and use. In fact even a new user could quickly get going once they are registered by following FBs help advice.
Here's a link to the FB help pages - you may be able to see them without be a user
You need to ask round and find one or two parents who can act as your group administrators who is already an FB user. They can create the group and may be post information that the rest of the PTA asks them to share.
I'd recommend finding something to post at least once a week if possible. Dates of the next meetings before the meeting happens, thanks to everyone who attended after the meeting, updates on planning for events, how to buy tickets to new events, what you are spending your funds on, asking them for ideas etc. etc.
Also, if you encourage your group members to post their own posts on the group then you will start to see a community developing.
It's not a problem if you don't post often, but it may take more time to develop the community if the group is very quiet.

piprabbit · 04/07/2012 12:36

Oh BTW - if any of your ESL parents are using FB (which they may well be as it is a worldwide product) then FB has the facility for them to automatically translate posts into their preferred language just by clicking on a button under the post they want to translate. I don't know if that would be useful.

alana39 · 04/07/2012 12:37

Thanks Pip and sorry for the hijack Frika.

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