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Are these business expenses taxable?

5 replies

DamnUserName21 · 17/06/2022 07:24

Have a job contracted to WFH. Have to travel for work training for two weeks. Employer to reimburse costs of accommodation and travel (unsure of budget as yet!) so I'll be paying upfront--will these be taxable? Are they reimbursed separately to pay?
TIA.

OP posts:
Thalatta · 17/06/2022 07:26

No, not taxable if it’s purely a work trip.

DamnUserName21 · 17/06/2022 07:27

Purely work. Thanks for the input.

OP posts:
BarbaraofSeville · 17/06/2022 08:45

Not taxable and how they are paid depends on your employer's systems. Have you never travelled for work before?

Have a look at your company's business expenses policy, that should set out things like how to book/pay - some employers use a travel agent to book accommodation, tickets, hire cars etc. Also any limits or restrictions, ie certain cost per night for hotels, whether or not first class train travel is allowed.

Also can you use your own car (if you do, you need business insurance, which doesn't cost very much) or do they require you to use a hire car?

It will also set out the claiming process and how it is paid. It might just come as a separate bank transfer, or it might be in your payslip (watch out for any cut off dates) but even if the latter, it will be clearly identified as a separate line in your payslip, and not form part of the taxable pay calculation - just like your pension is shown on your payslip now.

DamnUserName21 · 17/06/2022 11:07

@BarbaraofSeville
Never travelled for work before including training. From what I can tell, company reimburses expenses (per contract), I just wondered if this was taxed and added to wage slip or treated separately.
No car travel--would be train. Thanks for the info.

OP posts:
Comefromaway · 17/06/2022 11:11

Travel and subsistence to somewhere other than you normal place of work is not subject to tax. For subsistence your employer can either use a scale rate published by HMRC or you can provide receipts and be reimbursed.

You may well be reimbursed via your payslip but the extra amount won't be taxed.

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