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Payroll experts please help - Paying weekly paid employees 2 weeks pay?

9 replies

Payroller · 09/12/2019 19:13

And payroll experts? Can a business pay its weekly employees 2 weeks pay at once

1 week for the hours they have actually worked and 1 week their predicted hours of work?

Contracts say will be paid weekly

Thanks

OP posts:
Oblomov19 · 09/12/2019 19:19

When I go on holiday for a week, I run the payroll twice, before I go. Twice, in a week.

I run it on the Monday and pay them on the Friday as per usual. Say for week 36.

Then, in sage, I set the date for the following Monday, run payroll for a second time, say for week 37, and then just set it up to pay from the bank the following Friday.

It's very easy. Does that make sense?

Payroller · 09/12/2019 19:53

Thank you

The business wants to pay week 36 and week 37 into their accounts on week 36

Is that allowed?

OP posts:
PigAuntie · 09/12/2019 19:56

What’s the reason for it? Lots of business for example pay wages due around Christmas time early by a week or so.

Fireextinguished · 09/12/2019 20:01

Watch out how you report it. Could really mess up universal credit claims.

Payroller · 09/12/2019 20:01

I can't go into the reason, sorry, not being awkward and appreciate responses

The week 36 payment would be for actual hours including overtime

The week 37 would be standard contracted hours and no overtime payments even though they would be expected to work overtime

I want to understand if it's ok to do this

OP posts:
Iwantmychairback · 09/12/2019 20:04

Yes, we do it every year. Our employees get paid for the week they have just worked, plus one weeks holiday. Depending on the payroll package you use, you should be able to ‘forward’ the pay one week, so that even though the pay is in week 36, the tax week selected will be week 37, so that everyone’s tax deduction will be correct.
Obviously nothing will be paid in week 37 than you will be back to normal in week 38.
It is definitely ‘allowed’

Payroller · 09/12/2019 20:11

Thank you all for your replies

I'm concerned about how it will affect attachment of earnings,

Business is only closed for 1 day so won't be a week holiday

Few concerns some people won't come into work if they've already been paid and that people won't get overtime due week 37 until week 38 so will only be basic hours

OP posts:
CalmFizz · 09/12/2019 20:32

What does the contract say about overtime payment? Is that weekly too?

How much notice are the employees being given about this?

I think you’d better expect an unhappy workplace to be honest if they usually get 37.5hrs plus any additions weekly to then delay the additional payment.

ListeningQuietly · 10/12/2019 15:30

If you put two weeks into one you will mess up their NI, Tax, UC, Student Loans etc etc
please run two payrolls for the two dates

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