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Housekeeping

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Do you still file paper copies of things (bills, invoices etc)?

5 replies

Whippet · 01/05/2021 15:12

I'm reorganising my home office/study and realise that I currently have quite a lot of space given to A4 level arch files for paperwork including e.g.

  • bank statements
  • bills
  • invoices (school, work done on house etc)
  • probate stuff after family death
-pension & tax etc

Most of my own banking is online statements now, but DH still likes a paper statement for the joint account. Some things still come in the post and need to go somewhere.

I'm just wondering how much of this I could get rid of?
My biggest fear is that my PC backups will have failed and I'll have no records!
Do you still file paper copies of things, or keep it all online?

OP posts:
murbblurb · 01/05/2021 15:16

(unhelpful) - a mix. If it is online in the organisation's account, I don't print a separate copy unless I have to. If it is for the tax return, I keep any paper sent to me and the print of the calculations, but I no longer print out the return itself as I hope that HMRC does a backup occasionally.

I keep these records for the seven year HMRC limit, in a crate in the attic - one in, an old one out.

pension - I keep everything and will do until I start to draw it.
bills for stuff done to the house or things bought; until any guarantee runs out.

I try to be as paperless as possible, although if you could see this desk you wouldn't believe it..

backups done to two separate hard drives. For super caution, you could keep one of those at someone else's house.

tinseloatcake · 01/05/2021 15:19

I've been movi g things digital for a few years now, occasionally I take a folder and empty / scan the contents.

It is on Google and I am not too worried about losing stuff although maybe I should be...

Whippet · 01/05/2021 15:23

I have to say, discovering the Scannable app for my phone has revolutionised my admin Grin and I now scan things and send them to my cloud drive to file later. The original can then go straight in the bin or the shredder!

OP posts:
78percentLindt · 01/05/2021 15:26

I keep quite lot of paper stuff. We had new heating, door and windows installed recently and I printed all the guarantees etc and filed them. If we ever sell they will be easier to locate/pass over.
Bills I have online, but I also do spreadsheet of costs.
Bank statements 7 years, also payslips but I keep P60s. For some reason I have all my dividend payment slips.

jaundicedoutlook · 02/05/2021 15:00

Not too many things these days. Definitely not paper bank statements, although I am conscious that it would cost a pretty penny if I had to get duplicates if my tax return ever got pulled in by HMRC. Otherwise we have a few files to keep:

  • pension statements
  • tax return copies
  • lists of where any assets are kept (in case one of use got knocked over by the bus)
  • house purchase files and all the bits and bobs we would need to give to a new buyer
  • car reg documents and hard copy of the insurance certificates
  • receipts for really expensive stuff (e.g paintings, jewellery)
  • insurance documents, e.g. home, health
  • work employment contracts
  • children’s savings stuff
  • other certs, e.g.birth, marriage, education

Actually now I write it all down it seems like a lot, but it’s only about three lever arch files and a box file of oddments.

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