Tell me how you organise family paperwork

[Honey1975]

We've just moved & I can't find anything paperwork related!

There's school letters, homework, books etc coming home from 2 schools & I need to get organised.

Also loads of new house related stuff, bills, letters etc.

How do you organise all your family admin & how do you make sure you don't forget anything? My head is spinning!!

I have lever arch files with polly pockets in. Each bill goes into the file when it is paid. 99% of bills are on direct debit so none of them get forgotten. I have three lever arches - one for me, one for DH and one joint one for joint accounts and household bills. The individual ones have bank statements, car stuff etc. in.

We also have fridge magnets on the fridge and if something needs to be dealt with it gets stuck to the front of the fridge until it is sorted.

Kitchen calendar has details of car MOTs and all appointments etc on it.

There is also a magnetic to do pad that I bought from Tescos where I am starting to think about meal planning etc.

90% of DD2's letters from school come digitally now so little paperwork when DD1 was at school I just pinned notices to a noticeboard and then put it in the calendar. Probably not the most efficient but nothing was never missed.

Bills? Quite a few of my bills are also digital, if they are hard copy I put in filing tray and bin after 3 months.

I don't even get mailed bank statements anymore.

I have a arch folder with 5 dividers for current insurance, mortgage, car repayments, important letters (think solicitors etc), and important bills.

Switched to paperless billing with most of household bills, bank statements, council tax etc.
Direct Debits for all payments
Bought ring binders with dividers and plastic wallets for keeping all essential paperwork e.g. life insurance, passports etc

I digitise everything I can/am likely to need to refer back to - the Google Drive app on my phone has a 'Scan' widget, so I can just tap that and it opens up in scan mode, a couple of clicks and it's stored in Google Drive. I try to do this with all school paperwork as soon as it comes home.

I have a folder for each year and everything I need to keep (that isn't super important like DH's PIP award letter) goes in there. The super important stuff goes into a fire safe along with passports, birth certificates etc.

For keeping track of what I need to do (plus homework), I use Wunderlist. I have a shared Google calendar with DH for all 'home' appointments (e.g. his doctor's appointments, ds' riding lessons). I'm in the middle of some fairly large home renovations at the moment and it's got so complicated I wanted to be able to track it all as a project, so I'm using TeamWork Projects to do that.