Thought I might explain our process for postal votes in case anyone is interested . I also open these as part of the daily team in the ten days or so before election. I've done it in tedious detail as I know many are convinced that the system is open to fraud
Quite often we will have candidates or their agents observing us but they can only watch us work on the ward they are standing in
We sort into wards
Then open in batches of between 100 and 200
Open outer envelope and check that the voter number on the signed and dated statement matches the voter number on the sealed envelope containing the ballot paper
Check that the statement is signed and dated with date of birth and signature. Any unsigned or with the date of signing go to the top of the pile as will be rejected
Pile of 100 Statements handed to supervisor . They are scanned and verified as correct by computer . Any incorrect ones are highlighted as failed verification. Any signatures that are flagged as questionable get looked at by the human supervisor who looks for a certain number of matching points to the signature held on file
Statement returned to us and we then weed out the failed ones, batch with the ballot paper envelope and put to one side .
If it's failed verification the elector will be notified but not until after the election . You might be asked to submit a new signature and so people are allowed to have an exemption for no signature . Many of our 90+ electors in care homes don't have to sign
Then we open the envelopes contain the ballots . Making sure the ballot inside has the same voter number as the envelope on it . Ballots are kept face down at all times
Make sure that the number of ballots matches the number of envelopes we started with less the failed verification ones . Ballots then go into sealed ballot boxes separated by ward which are taken directly to count on election day
It's not as straightforward as it seems as there are multiple ways that the public can fail to follow the instructions
you might have a husband and wife accidently sign each others statements ,
put all ballot papers for the whole household into one envelope,
only return the ballot paper and not the statement . Or vice versa
Put the date of signing, not date of birth
Consider up to 3 different ballots per elector in a combined election and it can be quite stressful to keep the audit trail perfect