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Buffet for 100-120 people - doable? Tips?

33 replies

Passthewinebottle · 30/03/2022 16:17

DH is having a birthday party in October. We both have a lot of friends and large families, so there's likely to be 120-150 people attending.

We can't really afford to hire in caterers I don't think (awaiting quotes), and I've wondered about doing it ourselves... Has anyone else done this? Am I mental?

OP posts:
BlingLoving · 30/03/2022 16:24

Nicely - yes, you're mental. Grin

The practicalities alone are huge - at least some food will need to be refridgerated, do you have space? Similarly, some things will spoil if they're left too long after making, but if you don't have lots of hands, how will you manage this?

I think if you want to cater for this many people, rather think about what's practical. You can't afford a full blown party for 120 people so what are alternatives? Maybe instead of a buffet, you make it clear that no meal is served just snacks and you basically lay out huge piles of crisps, nuts, etc.

If you absolutely insist on feeding people and will be doing it somewhere you have space, I'd go for a BBQ then and rope in a few friends to help you. Meat on BBQ. Rolls and one or two salads made (or bought) in bulk.

MajesticElephant · 30/03/2022 16:24

I would really advise against it - I doubt you have the fridge or freezer space to safety cater for that number even if you were able to accurately work out the quantities of food needed. There is supermarket catering (eg Sainsburys sandwich platters) but at that volume a caterer will be cheaper. Plus you won’t enjoy the party - you will be stressed over food. I would advise cutting down the numbers if money is the issue. Have you considered a hog roast? They are good value tor large numbers.

BlingLoving · 30/03/2022 16:26

Also, there are cheaper catering options. Eg supermarkets do big platters etc and can deliver at a specific time. A spit bbq can often be cheaper than something more formal (or some other kind of food-truck style catering).

If you have the many friends/family, another option is to ask people to help. Pay for ingredients and some time from any teenagers looking for spare cash or, relationship depending, pay in wine/champagne for your best friends/family to make some of the food.

RoundGlass · 30/03/2022 16:47

Went to a party the other week. 150 odd people. Was made clear no food would be provided (although there were snacks).

Was fine

Passthewinebottle · 30/03/2022 17:01

Thanks all, some great ideas & points made. I would absolutely have help if I did do this, and have the use of a number of fridges. It does sound like a logistical nightmare though. I guess Costco platters could be an option... Or indeed letting everyone know there will just be picky bits like crisps etc.

I didn't think about a hog roast - DHs cousin does them himself, but the outdoor space isn't big enough at the venue :-/ I wonder if anywhere else has availability...

OP posts:
Otherpeoplesteens · 30/03/2022 17:42

I've only ever seen this done one way successfully.

Outdoors. People permitted inside for toilet, obviously, but expected to stay outside otherwise.

Hog roast (done on a spit over charcoal and carved as it cooks, like a kebab) and bread rolls provided by the host.

Host provides one type of beer from a rented keg and engine, which solves fridge space conundrum. Red and white in 10l bag-in-box. One person designated as bar tender - stops people taking the piss.

Host provides paper plates, plastic cutlery, napkins etc. Plastic cups too. Some friends of mine once specially bought loads of incredibly expensive polycarbonate wine goblets hoping to reuse them on many occasions. There were virtually none left the following morning; I even rummaged through every garbage bag. Hundreds of pounds worth stolen by apparent friends.

Guests expected to bring salads, desserts - invitation explicitly says so. Who brings what co-ordinated by host.

Some guests inevitably bring bottles of wine too. These always get put away as soon as delivered, otherwise you'll spend the next week sweeping broken glass off your pool terrace (or wherever).

Guests travelling long distances (300km in my case) excused from making salads, but expected to help out bar tending, marshalling, clearing up, etc in exchange for accommodation.

StringEverywhere · 30/03/2022 18:43

This series of posts about catering a wedding is good
forkable.blogspot.com/2009/06/save-money-cater-your-own-wedding.html

AtleastitsnotMonday · 30/03/2022 18:58

I worked alongside another chef friend, to do the buffet at a close friends wedding a couple of years ago. The volume of food we needed to prepare was absolutely huge. Fortunately we had use of the commercial kitchen at the venue so had a walk in fridge, huge ovens and steamers and massive cooking pots and pans. Without that it would have been really difficult.

I’m not sure how it would work out budget wise, but huge cheese boards could be a more manageable option. If you bought big wheels of cheese from a wholesaler (or a booze and cheese trip to France if you happen to be near a port or going on holiday!) then a load of crackers, chutneys, celery, grapes, nuts etc.

JustJam4Tea · 30/03/2022 19:04

be a bit creative who you ask for catering. There’s a company by us that does catering size pies. Friend used them at wedding and another friend had a pizza van and cheese boards.

TheSandgroper · 31/03/2022 14:09

For that number of people , my very first consideration would be fridge space. And then my second thought would be fridge space. If you can’t get food safety sorted out, think again.

And toilet paper. And toilets for that matter.

This will be fairly officious but will cover the points you need to think about. www.boroondara.vic.gov.au/media/41646/download?inline

TheLovleyChebbyMcGee · 31/03/2022 14:19

Would you consider a mix?? Some things are easy to do in bulk, so like burgers and sausages on a bbq, rolls, salads etc, and then hire a few food trucks for say pizza and fish and chips?

Talipesmum · 31/03/2022 14:30

We self catered for our wedding - at least, my lovely aunt did most of it, with other family contributions.

Top tip - hire a small chiller unit. You won’t be able to manage with fridge space without it. And if you can ask a small number of reliable people to bring specific things - a large cooked beef joint, a pud etc etc - then it will help a lot.
And hire crockery - esp if there a “take it away and wash it up for you” option.

hellcatspangle · 31/03/2022 14:33

I catered for a kids football club social once for about that number. I borrowed a load of slow cookers and did a couple of different casserole/curries/veggie chilli/grated cheese and jacket potatoes. Cooked the potatoes at home and wrapped in foil/put in a couple of cool boxes for transport.

SpaceOp · 31/03/2022 14:43

Look at a food truck if you don't have space for a hog roast. I've been to a few events where the host had a food truck (which they paid for) parked outside for the main food and then just crisps etc inside. As I understand it, while a caterer is going to charge a lot per person, a food truck will charge you the same as they would if they're parked at a fair so something like £10 portion or so.

JesusSufferingFuck22 · 31/03/2022 15:14

Do you have any food hygiene/food safety knowledge? Asking family and friends to bring stuff is ok if they don't live far from venue and they themselves have safe hygienic practices. You want your party to be memorable for the right reasons, not that everyone got food poisoning from the egg mayo sandwiches Aunty Betty brought🤷‍♀️

I'd personally load the fridge up with Costco platters and take some out just before people arrive. Top up as needed. Don't leave them out for more than 4 hours and bin the leftovers that have been out of the fridge.
If anyone gets ill from Costco food at least your guests can sue them!

Or have a good look around for another caterer. Pay them to deal with the stress of feeding people so you can enjoy the party tooSmile

Bunce1 · 31/03/2022 15:18

I think it’s quite unrealistic really and you seriously run the risk of making people unwell as it’s tricky to keep cold food cold and hot food hot.

Wheels of cheese, lots of lovely breads and chutneys, olives etc would be an ok compromise?

For cold drinks a big old fashioned tin bath is a great storage space.

Blackberrybunnet · 31/03/2022 15:18

I went to a 70th party where there were at least that many people. Guests were asked to bring something for the buffet table. It was great. Alternatively, I once had a big party where I hired a barbecue and bought loads of burgers and buns, condiments etc. Guests cooked their own burgers as they wanted them. We kept the burgers in big cool boxes and topped the boxes up from the freezer as the day went on. For dessert we had an ice-cream van drive up to the house. and we footed the bill.

HorribleHerstory · 31/03/2022 15:42

I don’t see why you can’t do it if you are clever about what you serve.

Choose things that do not need to be refrigerated or kept warm in the main.

A variety of breads - large loaves of rye, seeded, sourdough, whole meal, rolls, slices, etc. Also add seeded crackers, cheese crackers, water biscuits, cream crackers and pumpernickel. Scones - fruit and/or cheese - easy, cheap and fast to make. Slabs of butter for spreading, wheels of cheese as above, a big tub of cream cheese and an array of savoury jams and chutneys. A fruit board with melons, berries, grapes and pineapple, colourful, big fruits you can slice into sections or wedges easily. Tubs of olives, sundried tomatoes, artichokes, crisps, nuts, pestos and dips - Hummous, guacamole whizzed up in batches. Big green salads, crudites, array of premade dressings, big stand pies from the butcher. You could add meat platters but you wouldn’t need to. Just fridge what’s necessary. Choosing fresh food with few meats and a lot of dried, sealed or preserved items will help.

You can do lots in advance tray bake style. A brownie bake, a big rocky road, a parkin or a marmalade gingerbread, Do a big tray of sponge and top it with jam and coconut, do another and top it with lemon icing and zest, do another and top with orange and pistachio, whatever you like for little effort, our standard tray bakes feed 20 and can last days at room temp, covered. The marmalade gingerbread tastes better when it’s a week old.

gogohm · 31/03/2022 15:53

Yes, catered my own wedding (90 people full meal)

The trick is to buy in what makes sense financially and time wise - I bought quiches etc from macro from the range designed for cafes, arranged for the fishmonger to poach 2 salmon (easily done yourself in the oven for an evening party) ordered French bread from bakers so didn't have to risk stock in supermarket etc. keep it simple with a few large quantity dishes rather than large numbers of different things and don't be afraid to delegate out to friends and families - exh's family did the desserts for the wedding for instance

DenholmElliot · 31/03/2022 15:54

I wouldn't recommend it - you won't be able to actually enjoy the party will you? If you've had all that work and stress beforehand?

What about asking everyone to bring something to share?

SMabbutt · 31/03/2022 16:18

I catered for 85 people with my 2 brothers and my sister-in-law. We made some things in advance like quiches, and froze them. Our local butcher vacuum packed meat platters and we bought baguettes that people cut themselves. Or you could bulk buy some rolls. Pre-packed salads just need emptying in bowls.You can buy frozen deserts which take several hours to defrost and have them delivered on the day so they are ready for the party. Borrow loads of cool bags/ boxes to load up the perishables and you should be fine. We made pasta and potato salads in the morning and kept them on tupperware and made sure the fridges were empty. Ask family to help out by baking sausage rolls and Indian or Chinese snacks for you and give them the rozen items and platters to put them on the day before. On the day you can cook jacket potatos then load them in a cool box to transport. You can just get pizza, burgers and chips delivered to the venue as well to cut down the cooking. I'm sure if you ask family and friends will pitch in and help so it can be done.

mumonthehill · 31/03/2022 16:24

It is doable but hard work! Salads, bought coleslaw, large pork pies, quiche, cooked hams, cheese and loads and loads of bread, bowls of olives, crisps and dips. Puddings of brownies, cup cakes . If you have friends to help then get people to make a version of each thing and buy in what you can. Hire glasses and use posh paper plates and wooden cutlery. Keep it as simple as possible just lots of each thing!

ODFOx · 01/04/2022 07:35

This is completely doable.
Hire some equipment to make your life easier rather than booking caterers: think of it as paying for convenience.
Oddly it is (imo) easier to cater hot buffet than cold. Plus people take their plate and go rather than touching everything with their hands (yuk).
Hire chafing dishes, plates, bowls, cutlery and glasses.

Beg borrow and steal all the slow cookers you can. Make your dishes in the morning and use the slow cookers to keep them warm during the afternoon, then pour into the chafing dishes to serve.
Avoid the risks of rice by serving couscous instead as your hot side dish. Also cold potato salad and green salad.
I'd do a red meat tagline, a chicken with white wine and a chunky vegetable tomato based stew.
The only thing you'll need to make on the night is couscous which involves pouring over boiling stock and covering.
Cold desserts such as brownies and cakes don't need to be refrigerated: I'd serve them in individual dishes rather than letting people touch them all. And also making it clear that one piece is one portion . Jugs of cream on the side.
You'll need little signs so people know what is what, and to refill the dishes as required. Otherwise apart from couscous everything can be done well in advance, allowing you to join in with the party.
If anyone has food allergies, consider making up their late n the kitchen from safe foods before there is any chance of cross contamination.
Good luck!

maddy68 · 01/04/2022 09:40

It's do able. I have done it. But keep it simple but buy pre cooked chicken wings. Lots of bread cheeses, meats. Minimal prep they self assemble you just lay out

Mammyloveswine · 01/04/2022 20:57

I catered a buffet for similar...

I did 2 large slow cookers of chilli... one veggie, one meat..

Did two large trays of sandwiches... a tray of just sliced different breads..

Hummous/cheeses/salamis/ham/pate/butter

A huge pot of pasta salad

Salads

Sausage rolls/mini sausages

Cheese and tomato pizzas x 3/ quiche x 4

Fruit platter

Cous cous

Rice salad

Lots of crisps/dips

Crabsticks/breadsticks

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