Pro Rata Share of Fundraising

[woochoi]

Hi,

Am looking for some advice on how to encourage parents and carers to participate in fundraising for my DS sport's club.

They club will be travelling to a major event at the start of November in America - we have been attending the event for several years at various locations.

Every year we fundraise to help support the team members with the cost of travel and accommodation - however, it's the same die hard group of parents/members who attend every fundraising event (bag pack, tombola stalls, etc.) yet all team members expect to receive an equal share of the funds raised........

Does anyone use a pro rata system/agreement where at the start of the year a letter or something is signed to ask the team member or their representative to commit to participating in like 50% of fundraising events or something to receive a full share?

It's the help with organising, running and begging that we really need assistance with.

It's getting rather frustrating with some die-hard members now threatening to pull their support as they'll still receive the same share of anything raised........

Anyone got any ideas or suggestions. I know some of it will be around politics - and who doesn't like who - but surely we could all pull on our big girl pants and work together for the benefit of the kids?

We do this routinely for bag packs and tea stall with the Brownies. If the fundraising is for a specific event or trip, such as yours. Those who help get a share of the money raised taken off their share of the trip.

..You do have to make sure that there is more than one fundraiser though, so that everyone can actually make a fundraising session, or you could end up with the most in-need team member not being able to attend because they have another commitment on the day of the fundraiser.

Yeah we hold several events throughout the year. The attendance at the last bag pack was woeful with three folk having to spend 10-4 there because no-one else came. We didn't even have enough folk to man all the tills, so not only did we waste an opportunity to make a lot more money but I think the supermarket will think twice about having us back! We don't want to exclude anyone, especially those who need it the most but it's getting to the point where I think we'd be better off doing things individually - especially as the team includes adults as well as children!
Thanks for the advice - there's a meeting coming up and I'm going to try and make a few suggestions.

What you can do is treat the non-attenders as one 'person' when they don't turn up. E.g. say you get 6 turn up, divide the amount raised by 7, with any non attendees getting a share of the 7th portion, of that makes sense?

Thank you - that's great advice!

At our explorers, the general view seemed to be fundraising opportunities were provided, and monies raised were credited to participants involved for activities. Therefore if you didn't participate, no credit.

We hold various events and only the kids who turn up on the day get a share of the proceeds to their 'pot'....
It's not fair to the kids to do the work otherwise....
Some parents are quite happy to pay the pot themselves and others do a combination...

The way I suggested helps if you've got people who do turn up, but enuinely cant make the day that might be the biggest earner or similar.