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School PTA - Christmas Fair

48 replies

bucksmum · 12/09/2006 14:49

For my sins I have agreed to be Chair of the Schools PTA (Cos I haven't got enought to do at with working full time, 2 kids, husband etc!) Anyway I'm looking for inspiration as the first big event to organise is the Christmas Fayre. Can you lte me know what stalls worked well for your schools and what didn't and any other words of advice would be great. - Thanks

OP posts:
lucycat · 12/09/2006 14:58

Well done on being 'elected' Chair!! did everybody else look at their feet?

Decide on a date - avoid local football fixtures if possible.

Then you need to get your volunteers! we find the best stalls, although they take a bit of prep are the ones where the outlay is nil - so the toy stall and book stall which can have donations.

Crafty stalls can work well if you've the talented helpers - face painting is good too.

You will need father Christmas of course, a willing (or not so) dad is best, we use the year 6 pupils as 'elves' to help out.

oh and be aware that it all has to be done inside as it will be cold and wet.

Good Luck

SKYTVADICT · 12/09/2006 15:01

One of our best stalls was the chocolate tombola. We had asked for donations so no outlay.

We also had face painting/nail art and father christmas and lots of other stalls. Don't know how big your school is but we had "outside" people come in to do a few stalls and give us a % of their takings.

Good luck. I've been told (by DP) to sit on my hands at the up and coming AGM! I won't be taking on a post, I won't be taking on a post - must keep repeating until it sinks in!

lucycat · 12/09/2006 15:04

no me neither skytvadict - managed to avoid it too! as it is I seem to have taken on the role of secretary, I was at the Town hall and Police Station last week applying for a bar license, and I'm still not quite sure how I got roped into doing it!

though if nobody had, we wouldn't have a bar at the barbecue/treasure hunt next week, so there's my motive

bucksmum · 12/09/2006 15:09

I kept saying no then suddenly i heardthe words oh ok then coming out of mouth and ta dah! here I am THe date is booked and I have done one before just need to try and get few more original ideas and tryto avoid the disaster stalls!

OP posts:
lucycat · 12/09/2006 15:10

Have a look at the Baker Ross catalogue they have some good crafty ideas if you want to go that way.

NotActuallyAMum · 12/09/2006 15:17

Cake stalls are always a winner

prettybird · 12/09/2006 15:52

The Toy Stall is the big money earner at ours.

We also have an auction for the bigger/better items donated. You need to get a volunteer to be the auctioneer (it was my dh last year - who had already been press gainged into being chair of the PTA)

Make sure to let the parents know early about the winter fair and that yuo'll be looking for donations: that way they can keep aside any stuff that they may otherwsie have cleared out/thrown out/given to charity.

Clothes apparantely don't go dwon well.

There's a bric-a-brac stall, a book/video/CD/DVD stall, a cake/pakora/biscuit/food stall and a toy stall (the biggest - needed at least four people manning it). The "nicer" cakes got snaffled as prizes for the raffle - which also incuded things like a meal for two at a local restaurant that had been donated (you need to get a volunteer to ring around local businesses and see if anyone will donate things like that).

That was all in the canteen/assembly hall.

There were also various acitvities in the central/strcuture play area (it's a very small school where every inch is used): Father Christams grotto, stick on "tattoos", face painting and other things like that (I was busy on the toy stall all day).

There is also a well run creche, which would take a lot of kids (used two class rooms, had plenty of activites and also had videos of things like the Lion King).

The school actually run our Winter Fair - but ask the PTA for support so we do whatever they ask. Mainly you need plenty of bodeis - both for a couple fo days before hand, to sort thorugh the donations and then on the day to set up/man the stalls/clear up.

We also made people pay to come to the Winter Fair (not so much that it put them off), so not only did you make money on the stalls, you made money at the door!

Towards the end of the morning the stuff on the toy stall was selling for less and less - whole bags for 10p. The aim was to have nothing left by the end. The stuff was all really good value to start with - maximum price of a £5 for the really big stuff, but basically it was up to those of us manning the stalls and how much moeny the kids and/or parents had on them!
It's a great way to get stocking fillers!

Another thought - make sure to have losts and lots of plastic bags for people to take away stuff. Also, have a book of raffle tickets so that you can stick stuff that people buy to one side, while they go off and browse elsewhere - and you can then identify them later (all the faces beocme a blur! )

Have a few boxes of meny/change - but also orgnaise someone to come around regulalry to take the notes away, so that there isn't too much money sitting in the middle of the chaos.

We make about £2,000 at ours - and that is at a primary school of c.200 pupils in a very mixed area (ie a smattering of well off middles class parents, but the majority who don't have much disposable cash).

ANthing left over at the end then goes to a local charity shop.

Furball · 12/09/2006 16:07

We had a presents room where no adults were allowed and the children paid £1 or so to go in and choose presents for their mum or dad and have them wrapped up.

portonovo · 12/09/2006 16:32

Father Christmas is a must - doesn't always make masses but is a big draw.

Chocolate tombola - get donations so no cost to you.

Jam-jar tombola - encourage children to bring in a jam-jar full of little items (wrapped sweets, crayons, stickers, small toys, smellies, hair things etc). Again, no outlay. Perhaps give a prize for the best-decorated jar.

Some years we have a present stall/room where children pay about £1, choose a present for mum or dad and it's wrapped there and then so it's all a surprise for the adult. You need people willing and able to wrap under pressure though - it's quite hard work.

Raffle - big money-earner. You can ask for donations, but usually get a lot of rubbish as well as some good stuff. What we tend to do is a couple of weeks beforehand, we have a 'mufti day' (non-uniform day). Ask for a donation of 50p or whatever per child, and use the proceeds to buy fewer, but really decent raffle prizes. We always find that some parents send in the 50p and still donate some choccies or a bottle of wine. And no dented or out-of-date tins!

Children's stalls - give staff plenty of warning about this one! Ask each class to produce something to sell (i.e. one item per child). Each class does something different - night-light or candle holders, Christmas decorations, a sheet of 'wrapping paper' made by the child, home-made biscuits wrapped up prettily. On the night, parents then come and buy their own child's item - prices usually range from 50p to £1, depending on what the item is. Great emotional blackmail! Parents who don't go on the night can buy them the following day in school.

Lots of side-show type games - coconut shy, guess the name of whatever, guess the number of (wrapped) sweets in a jar, fit the right key to the safe. Knock Santa down the chimney - home-made game using decorated box for the chimney, complete with cotton-wool 'snow' on top. Get a suitably-sized toy Santa and give each child 3 'snowballs' to throw. Small prize for knocking Santa down chimney.

Lollipop game is a good one - get a cardboard box, turn it upside down and make holes that you can poke lollies through. Decorate box. Fill the holes with lollies - most of the sticks (which of course can't be seen from the top) are left plain, some are painted (or use coloured tape). Child pays 25p, if the stick is plain they get to keep the lolly, coloured sticks win a slightly better prize. Buy the jars of cheap lollies (each lolly works out about 5p each), so decent profit. Not good for teeth, but hey it's Christmas!

Face-painting always goes down well.

Get the school choir to sing for 10-15 mins - adds to the atmosphere and of course gets the choir (and their families!) there on the night.

Lucky-dip - small things priced at 40-50p. Again, doesn't make masses, but kids like it.

Bottle tombola - strictly adults-only, so make sure you have this clearly marked and don't let kids walk off with alcohol. Charge more for this tombola, because the prizes are better - although we put some 'booby' prizes in too, like ketchup bottles.

Baker Ross catalogue is good for lots of bits and pieces. If you don't want to buy Santa's pressies yourself and take the risk of being left with them, try www.partiesinthebag.co.uk - you order wrapped or unwrapped pressies in different age-groups, on a sale or return basis. You keep commission on any 'sold'.

Refreshments - one of our biggest earners. Hot dogs, crisps, mince pies, teas and coffees, juice or squash.

Cake stall - a must at our school!

Get loads of volunteers, not just to man stalls but to set up and clear up afterwards. Get as many teachers involved as possible, it's good for the atmosphere and kids like to see their teachers at a school event.

The things that don't work for us are the stalls like second-hand toys, books etc. You tend to not make much money and get left with everyone's rubbish.

prettybird · 12/09/2006 17:26

Isn't it interesting how different things work in different areas: our secondhand toys and book/video stalls are good earners! The kids enjoy the toy stall - maybe 'cos nothing costs too much and they can use their own pocket money. It's amazing what junk they buy! It's a real scrum and really hard work to be on (guess who had a baptism of fire last year at my first Winter Fair? )

I love the idea of the "presents" room. Are the presents culled from the donations, or are a selection of suitable things bought for the children to choose from?

portonovo · 13/09/2006 13:32

Presents for the 'secret gift' room either come from donations (choccies, smellies, those odd car care gift sets for men!) or we buy some cheap and cheerful fillers.

Mateychops · 13/09/2006 13:49

One very talented person painted kids names on baubles at ours. The grannies loved it!

JackieNo · 13/09/2006 13:53

Don't think anyone's said reindeer food yet - coloured sugar and sometimes glitter (depending how environmentally friendly you want to be), in little plastic bags to sprinkle in the garden on Christmas Eve for Rudolph etc - I think there might be a verse to print out as a label, maybe do a search on 'reindeer food', or perhaps someone else will know about this?

bucksmum · 13/09/2006 14:49

Thank you that is great loads of ideas to be getting onwith! Does anyone have the reindeer food poem?

OP posts:
LunarSea · 13/09/2006 16:52

here - it's on the templates.

makealist · 13/09/2006 17:07

What we do at our schookl to encourage the children to bring donations in, is to give the children 1 raffle ticket for each item brought in, then they have a raffle just for them in assemble a few days after the fayre.

Another stall we tried last christmas which worked was to make up a kiddie jigsaw puzzle (around 200 pieces)and on the back of say, 25 pieces draw a star. Then we charged 10p a go to pick a piece of jigsaw and if you choose a piece with a star on you won a small star. Not the biggest money maker, but a bit of fun for the children.

makealist · 13/09/2006 17:09

Sorry,

I meant to say "you won a small prize" not sta.

rustybear · 13/09/2006 17:11

Our two best stalls were
Colour stalls - ask for donations of things in a particular colour - could be sweets, toiletries, stationery or just wrap things in paper of the right colour. You put tombola tickets on & sell for a set price & every ticket wins a prize. You can get rid of some really duff stuff by wrapping it in the right colour & the kids love it because they always win - it always sells out in about half an hour. We usually did two of these stalls & they looked really attractive.
Basket stall - if you can get hold of a lot of really cheap baskets - give them out to your parents & ask them to fill them with 'something'
We've had sweets, cakes, pencils, toiletries, all sorts of things - someone once sent in a whole basketful of nails & screws because they had them spare & they sold.

somersetmum · 13/09/2006 22:34

We hold ours at 6pm at night on a Friday Evening and call it a Frost Fayre. We use all the classrooms around the school quad, but also have fairy lights, barbecue, choir etc outside.

Magic Sand and Crazy Testtubes from Baker Ross.

Basket stall as above, but we collect plastic food trays so we don't have to buy the baskets. Ask the parents to wrap the tray only in wrapping paper or tinfoil, then place the goodies on top and cover with clingfilm so you can see what's in it.

Raffle - we are very lucky and always get very generous prizes donated from local traders. We always offer a cash prize (£100) as top prize. Raffle normally makes about £1000 on its own. We have 300 children in the school.

Splat the Rat. Long piece of tubing, small soft toy that fits through it and a bat to hit it with. A prize for hitting the rat.

Mulled wine stall.

Wrapping paper stall - each child decorates a piece of A1 paper in school time and they are sold.

Pocket money stall - small gifts that the children can buy.

Cracker Auction - large piece of tubing, e.g. the innards from a roll of carpet, filled with goodies such as sweeties, sparklies, small toys, etc. wrapped to look like a giant cracker. Auction at the end of the evening after the raffle draw.

Face painting.

Get Year 6 to do Games Room with treasure map, guess the name of teddy, guess number of sweets in jar, etc.

Denslife · 23/09/2006 14:29

Could anyone tell me how the "fir the key in a lock" is set up and run as it sounds like a great stall to have at a xmas fair

TwoToTango · 23/09/2006 15:32

Furball - I think that is a great idea. I'm going to suggest it at our school if they ask for ideas for the Xmas fayre.

Crystals · 08/05/2009 15:24

We're Great at School Fayre's....
We sell crystals, fossils & minerals - natural works of Art is how we see them. We sell mostly natural formations and love to talk to folk young and all, about stones and fossils. We work mostly with schools and children's events, it is our honour to pass information on.
If you?re interested please call me or e-mail.

Kind Regards

Zillah Deverill-West

Circle Stones
07786885367
[email protected]

BoysAreLikeDogs · 08/05/2009 15:26

Oi oi

Register with MNHQ to advertise your stuff please

Ali4cotswolds · 09/05/2009 23:55

We charge adults a £1 entrance fee.
'Jolly jars' are another big hit. The kids donate a decorated jar filled with sweets and are won on a tombola stall.
Mulled wine and mince pies
Jams and chutneys - we got our local WI / grannies involved.
pin a red nose on a Reindeer !
mini donughts on a string (works better than apple bobbing)
Secrets-room with donated pressies that the kids buy and pay to get wrapped up. No parents allowed which the kids love !
We do a chocolate stall and use a roulette wheel that the kids spin to decide on what they win.
Secret Santa - the PTA buy all the kids a small gift (small school of 95)

willsmum24 · 21/10/2009 12:19

For fab childrens prizes on stalls, check out www.andersonswholesale.co.uk. They are much cheaper than baker ross and the quality and service are excellent :

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