I have recently tallked to all my parents (after showing them all the planning I have done, resourses I have found, printed, filed together, observations, EYFS and such) and have negotioated on day a term paid to do planning.
I was pleasently surprised, that all agreed!
I have said I will giv plenty of notice and try very hard to choose a day that is convienient for all.
Luckily all my parents are Forces, and there are certain days they get off above BH's (i.e Queens Birthday) so will try and take them as usually at least one parent is often off.
Does any one else do this?