CM Club - Policies/Procedures and Permission Forms......

[looneytune]

I've got loads but I'm worried I might have missed something. Can anyone give a list of what needs to be included so I can check I have them all.

Also, what do you do about getting your parents to sign saying they have read policies and procedures? Do you have a seperate for showing what date they were given them etc??

Under EYFS you have to keep:

?a record of complaints received from parents and their outcomes
?a record of all medicines administered to children
?a record of accidents and first aid treatment while in care of the provider
?a record to demonstrate to Ofsted that the required Criminal Records Bureau checks have been carried out, including the number and date of issue of the enhanced CRB Disclosure, in respect of all people who work directly with children or who are likely to have unsupervised access to them
?a record of the following information for each child in their care :
-full name
-date of birth
-the name and address of every parent and carer who is known to provider
-which of these parents or carers the child normally lives with
-emergency contact details of the parents and carers
?a record of the name, home address and telephone number of the provider and any other person living or employed on the premises
?a record of the name, home address and telephone number of anyone who will regularly be in unsupervised contact with the children attending the early years provision
?a daily record of the names of the children looked after on the premises, their hours of attendance and the names of the children?s key person
?a record of risk assessment, clearly stating when it was carried out, by whom, date of review and any action taken following a review or incident. A risk assessment must be carried out for each specific outing with the children.

And you have to have the following procedures:

?a safeguarding children policy and procedure (to include the procedure to be followed in the event of an allegation being made against a member of staff)
?a policy for ensuring equality of opportunities and for supporting children with learning difficulties and disabilities
?a policy for administering medicines, including effective management systems to support individual children with medical needs
?a behaviour management policy
?a procedure for dealing with concerns and complaints from parents
?a procedure to be followed in the event of a parent failing to collect a child at the appointed time
?a procedure to be followed in the event of a child going missing
?a procedure for the emergency evacuation of the premises

Strictly the procedures don't need to be in writing, but if you are on the voluntary register as well as the EYFS then they should be.

Also, on the PHOTO permission form is there actually a need to have their ADDRESS on it aswell as name etc??? It's just that most forms don't but whereever I see a Photo permission form, it has a bit for address details. My form DID have address details but as I've added bits for video clips, voice recordings (i know, i know!) and for being able to share with other parents etc, I've run out of room for putting the address on.

Thanks for that, I do have all my policies and procedures in writing and had most permission forms but I think some things need specific permissions like:

Taking Photo's etc
Outings
Suncream
In car
Touching pets etc.
Garden/Park Equipment
Observations
Wiping their nose (that IS a joke!)

And I usually put in my contract that they are signing to say they've read my p&p's but I wasn't sure if there was supposed to be a seperate form which states when those p&p's were last updated?

Also, are we not supposed to have seperate form from parents signing to say they've read safeguarding??

I just want to make sure I've covered everything.

Bump for evening lot

safeguarding is the one policy I have BOTH parents sign a copy of the actual policy. For the rest, I just have a line on the contract that says the parents have read, received a copy and agreed to the policy booklet dated xx.

Some cms use a list of policies and date of each policy, and have parents sign the bottom of the page to say they agree to all of them.

Thanks for that, I think I'll do the same as you and keep it simple .

Trampoline permission form.
Reminds me, I need to create one of those... as a nanny I need that particular form. Anyone have one already they can send me?

Oh yeah, I've got that, not that I have one myself (well, a toddler one) but in case they want to go on them elsewhere. Nick, I'll email it to you, hold on.........

Emailed you. I was wrong, it's a general large outdoor equipment form, it's a risk assessment i've got for trampoline.

Bromley have one

Thanks.
Part of MM Nanny Insurance requirements are that if my employer has a trampoline (which they now do), I need to get a form signed by them to permit their own child to use their own trampoline. Oh the joys of insurance!

The list I posted are the only policies/procedures the EYFS requires you to have. Anything else like touching pets, suncream, wiping noses () are entirely optional so far as Ofsted is concerned and up to you to decide if you need or want. Afterall, the whole idea of having procedures is to benefit you (honest!) and the parents you provide care for so everyone is on the same page.

If you have pets and want to be sure parents know what their kids will and won't be allowed to do around them, it helps to have a "procedure" you can point to or just tell them about - yes children are allowed to play with the rabbits, but only when I'm there and they must wash their hands after, etc. It's only a "procedure" in the sense that it's a consistent approach you take. Then when parents possibly have a flap about little Timmy being scratched by an excited rabbit and why was he allowed to touch them, you can point to the policy you told them about and they agreed, and assure them you were still following it at the time.

The same applies to things like whether you provide suncream or parents have to, and whether you use tissues or regularly laundered and individually named hankies to wipe noses!

Be good if someone told Ofsted this then I know people have been marked down for not having certain things that aren't listed. Oh well, that's Ofsted for you, they'll never change!! lol

A trampoline permission form! Haven't got one of those!

I update my photo permissions, permission to travel in the car, receive emergency medical attention, etc every time I do an annual review. That way, the parents have to sign off the rate increase, or their child can't have emergency medical attention

I was told by someone last year at my local drop in that we didn't need a permission form for the trampoline so I've never had one.

Saz, who was that? Not sure if you know that HSMM is from there? I do know some people on here have been pulled up on it!

You would need to risk assess a trampoline since it's something children come into contact with that poses quite a potential risk of harm. A sensible place to start would be getting formal permission from parents before letting their little daredevils go crazy on it!

Apparently (just heard) you need to write to Ofsted to inform them you have one

Are you still talking about a trampoline? Why would you need to inform Ofsted that you have one? The EFYS requirements under suitable premises and equipment say you have to notify Ofsted of:

*significant changes to the premises, for example structural alterations or an extension;
*something which adversely affects the smooth running of the provision over a sustained period of time;
*changes to the outside of the premises such as adding a pond or taking down fencing.

I wouldn't say that getting a trampoline was a significant change to the outside of the premises like a pond, unless it's a huge one that takes up most of your garden! Ask whoever just told you that where they've got it from. If it's not in the EYFS statutory framework or the regulations, then you don't need to do it!

I'd told LT about writing to Ofsted. 18mth ago when we got a trampoline and didn't know what I needed in paperwork so phone them and they told me I needed to write as it was a big piece of equipment in the garden and was classed as an hazzard!!!

A pair of scissors/kettle/ride-on plastic trike can be a hazard as well! I think they're just being over cautious to cover themselves there. In the example in the book (that I posted above) it says adding a pond or removing fencing. Both of those are structural changes to the garden. No where else does it mention informing Ofsted about "big pieces of equipment" that could pose a risk of harm (that's what risk assessments are for!). I would still argue that unless it's a bloody big trampoline that's rooted down to the bedrock, it's not a significant change.

Well we all know what Ofsted say and what is actually written in the book is totally different. I did both to cover myself.

Ofsted have seen my trampoline and slide and swings. I have risk assessed them. I am blowed if I am getting permission slips, so I can say to little Johnny "Oh no. You're the only one who can't go on there, because your Mummy couldn't be bothered to return the form". The trampoline is clearly labelled by the manufacturers that it is only suitable for children aged 6+, so that is the only children who are allowed on it. Parents know they are allowed to take their younger child out to have a bounce, at their own risk.