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Paid childcare

Discuss everything related to paid childcare here, including childminders, nannies, nurseries and au pairs.

First time nanny employer

7 replies

Nomoreofthisnonsense · 06/06/2020 11:46

I am hoping to get some advice from those of you who have, or are, nannies.
I am looking to employ someone to care for my primary aged son when I return to work next month. I work shifts so early mornings, late evenings, weekends and some overnight care would be required.
Can anyone please offer imformation and advice on what I need to know, costs involved, and how best to go about this. I have never employed a nanny before, having previously used childminders, after school club etc, but now that really is my only option (other than quitting my job) so I want to make sure I get it right for everyone involved.

OP posts:
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Anotherchangeanothername · 06/06/2020 11:50

How many hours do you intend to employ the nanny for? If you employ them under 20 hours (I think) they can be self employed, over and they need to go on paye
Our after school nanny is on 15 hours per week and gets £15ph. She invoices us and is registered as self employed.

Nomoreofthisnonsense · 06/06/2020 12:11

Thank you for your reply. I didn't know that nannies could be self employed.

The hours will vary and will largely depend on what happens when the schools go back (I'm in Scotland, part time schooling from August is the current government plan).
At the moment it would be full time hours (so approx 38hrs/week). If things were 'normal' then it would likely be half that. I will need to plan on full-time hours for the foreseeable future though.

OP posts:
Anotherchangeanothername · 06/06/2020 14:04

Ok then you need to go through a payroll company then. Lots of friends use this one
www.nannytax.co.uk
Remember you’ll need to pay this base, plus ni and pension.
I’m in central London where good after school nannies are hard to come by. I’m not sure what the market is like in Scotland, but my advise to find a nanny is focus on what you want them to be good at. We need someone who can speak a certain language, but it pretty messy. We put up with it because she has this language.
Also, there are limits to how many families a nanny can nanny but I think it’s only per day.
Sorry I can’t help more, I don’t know lots about FT nannies!

nannynick · 07/06/2020 06:48

Will you need a registered nanny so you can use childcare schemes such as Tax Free Childcare? If so then in Scotland you need to use a nanny agency to process that... some don't insist you use them to recruit the nanny but that is the main function of an agency. That system is very different in Scotland to England so when reading about childcare funding schemes make sure you read info specific to Scotland.

Nannies are nearly always an employee (exception may be if that earn under £120 per week AND only have that as sole source of income).
So investigate payroll: NannyTex, NannyPaye, PayeForNannies are the biggest providers. There are many smaller ones too. You could do it yourself if you know something about payroll or really want to learn... BrightPay does payroll software for small employers.

Doryhunky · 07/06/2020 06:52

I don’t think fewer hours means a nanny will be self employed. I use paye for nannies and they are good. May be worth considering a nanny-housekeeper so the nanny helps around the house as well if that is what you want. Make sure you are clear in the contract about the flexibility that will be required.

StrawberryBlondeStar · 07/06/2020 07:03

I would go through a Nanny Agency. Costs can vary, but remember you need to quote pay as gross and you’ll have to pay NI and pension on top. If you want them to drive you’ll also need to consider if you will provide a car. If not you need to pay mileage. You may have to pay extra to get someone who is as flexible as you need.

nannyedd · 08/06/2020 11:59

Career nanny viewpoint:

Some childminders can offer overnight care so I wouldn't completely discount this option, although they absolutely must have express permission from Ofsted to do this (for children under eight). In saying that, your young son will certainly benefit from the familiarity of his own home and bed, especially if your absence might cause some anxiety.

Some nanny agencies can charge a hefty fee, you might do better to look at platforms such as childcare.co.uk and consider recruiting yourself (or at least establish a pool of qualified leads that you can pass to a recruiter to screen for a fee). If you go this route, PM me and I will give you a checklist of what to look for. However, whist this can turn up the odd miracle, many nannies are happily employed and may lack the time capacity to assist you. In saying that, you might be lucky with someone who can fit you around their current role with early-morning/late night cover in months to come, but nanny-shares are a minefield during current Covid-19 times!

Friends and connections - always an excellent way to start. Put the words out on your networks, speak to people who already have nannies, and spread the work about your potential opportunity. Whilst it is ultimately your prerogative to check the credentials of applicants, a few words of endorsement (or polite caution) can me most useful.

I would absolutely look to take someone on a an employed basis, HMRC have been known to identify domestic staff that are locally 'deemed' as employees, then pursued the 'employer' to recover unpaid NI and Pension contributions. I personally work under both hats, but have a clear audit trail to protect all parties.

The costs vary by geographic location, the qualifications and experience of the provider, and may be slightly weighted for add-hoc hours. In the home counties, £13-15 gross per hour for a higher-end nanny, and £10-12 gross per hour for less qualified/experienced. Lesser costs in Essex, the South-West and Northumberland.
Be very careful not to confuse Nett and Gross wage proposals!

Finally, you would need to consider the minefield of finding someone that 'fits' with your family set-up. This is not usually an issue for experienced professionals who will step-in and immediately go to task, but can be a challenge with cheaper and less experienced operatives. Consider involving your son in this recruitment process, ask him to list the kind of things that would be important to him, and those that will make him feel safe and happy. You can then pick-out his matching points to help him with the transition once you settle on a solution.

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