FTM using nanny for the first time

[Bankholidaybaby]

What do I need to know and do? It's going to be a nanny share with me engaging him/her for a couple of hours a day taking care of my son whilst I work at home. I'll pay with childcare vouchers through my job.

I am totally clueless and have little time for research - please help me!

What should I be asking and looking out for with candidates?

What sort of legal/tax/insurance/pay paperwork sorts of things do I need to put in place?

Thanks for any and all advice.

How is it a nanny share? Will they be caring for your son and children from another family at the same time in your home?

What country are you in? Situation with regard to nanny registration for childcare vouchers changes a little depending which Country in the UK.

Couple of hours - what exactly will the hours be, will it be every day Mon-Fri, will it involve working at weekends. The job needs to be something that people will want, a couple of hours a week is not going to be attractive to many people. If you don't know which days they will be needed to work, it's going to be very hard to advertise the job.

I think she means shared-care

A contract between you and your nanny. Example Also see ACAS: Written Statement
Make sure you calculate holiday entitlement correctly. ACAS: Holidays and Holiday Pay
Have a probationary period during which time a shorter notice period applies, so either of you can end the agreement quickly if it is not working.
Specify the salary as Gross. It can be useful to give it as an annual salary.

Insurance - you will need Employers Liability Insurance. This may be part of your Home Contents insurance. It can also be obtained separately via insurance brokers, such as Morton Michel - Employers Liability Insurance

Payroll - every time you pay, you need to provide a payslip. A payroll company can help with this and with reporting figures to HMRC monthly. www.payefornannies.co.uk You pay Employers National Insurance. You you deduct Employee National Insurance and Employee Income Tax from your nannies Gross pay. You pay these taxes to HMRC every three months.
Until more is known about the job you are offering, hard to give any more advice than that about payroll.

What should I be asking and looking out for with candidates?

Trust your gut instincts.

Ask about their experience with children. Do they have any qualifications, first aid training specific to children (they will need something for you to be able to use childcare vouchers).

Do they seem to have common sense? What would you do if... type questions can be useful to get a feel for what they might do in a situation.

See how they interact with your son. If interviewing at home, offer them a drink, exit the room and take your time making the drink so you can peer into the room to see what they are doing - I had an interview sat on the carpet, often a good place if baby/toddler is around I find.

Ask about other jobs they have had, what did they like, dislike?

Ask about time off/illness - have they had many days off work over the past few years, is that something they feel may be an issue. No one knows about their future health and they may not tell you but it can sometimes help to get a general feel for things. When you check references you will be asking their former employers about how much absence they had.

Call references, would they employ them again?

Yes in England you need a nanny who is registered with Ofsted to pay via childcare vouchers.

Childcare vouchers are like cash when paid to nanny. I can link to a HMRC FAQ this evening.

Nanny working via a company may fall foul of IR35/MSC legislation. I would avoid that.
Can link to info about IR35 this evening.

I would talk to the payroll company used by the other family in the share. This assumes that there is some time during the day where nanny is caring for you and their children at the same time. It may be possible to have one PAYE scheme, you spli the costs and you pay your share using the childcare voucher, the other family pay HMRC.

If nanny hurts themselves on your property you are liable. Contact your home contents insurer about what they will and won't cover in regard to domestic employees.

Ok, I'll talk to my insurance company, thank you for clarifying that.

At the moment, the plan is for there to be no overlap in care other than in emergencies. The other family pay partly in vouchers; I would pay entirely with them.

Thank you for pointing that out about IR35. Would you believe I'm already an employer in my other life? I've been on maternity leave for almost a year and have forgotten everything!

If no shared care then it is likely to be two separate jobs. You can not pay Employers NI or employee tax deductions via Childcare Vouchers, HMRC does not take them.

Talk to payroll company, see if there is any work around.

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It may be still classed as a nanny share if the other family are paying the nanny all day even when children at school, if they are only paying when she actually has them ie before and after school and you are employing her in between times then yes would say that is two jobs not a nanny share