Please or to access all these features

Add post

Watch this thread

Save thread

Start a new thread

Flip thread

Hide thread

My feed

Active Unanswered threads

Getting started FAQ's

Unanswered threads Acronyms Talk guidelines

Hide shortcut buttons

Talk

Paid childcare

Discuss everything related to paid childcare here, including childminders, nannies, nurseries and au pairs.

Flip

Original poster

Odd mileage question

18 replies

UnMasterChef · 05/08/2014 20:30

We've got a new after school nanny starting in September, DH and I aren't sure what the right distance is we need to use. DD goes to school in village A, nanny lives in village B, we live in village C.

Village A is furtherest south, Village B is 3 miles north it and village C is 5 miles further north (trying not to make it sounds like a GCSE maths exam), I was thinking we pay for 8 miles between school and our house, but we're not sure

Thanks

OP posts:

Are your children’s vaccines up to date?

Set a reminder

Cindy34 · 05/08/2014 20:39

You must only pay for mileage between your home and the school and back again. Nanny can not start the mileage claim from their home.

So nanny drives to your home - you don't pay that.
Nanny drives to school - you pay that mileage.
Nanny drives to your home - you pay that mileage.
Nanny drives to their home - you don't pay that.

You should really use actual mileage done each day, not work out an average. There may well be times that nanny drives children to the park, or somewhere else after school.

Cindy34 · 05/08/2014 20:47

You must only pay for mileage between your home and the school and back again. Nanny can not start the mileage claim from their home.

So nanny drives to your home - you don't pay that.
Nanny drives to school - you pay that mileage.
Nanny drives to your home - you pay that mileage.
Nanny drives to their home - you don't pay that.

You should really use actual mileage done each day, not work out an average. There may well be times that nanny drives children to the park, or somewhere else after school.

Original poster

UnMasterChef · 05/08/2014 21:22

Sorry should have explained, as she is after school, she will driving from her house to school and then to her house, she won't come to our house first

OP posts:

nannynoss · 05/08/2014 21:35

Pay her from where she starts to collect children(so her house), then back to yours, but don't pay her to drive home at the end of the day. Also, are you paying her from the time she leaves her house to pick your kids up, or from the time they finish school?

Original poster

UnMasterChef · 05/08/2014 21:57

We're paying about the time she would need to leave home. She would need to leave home 10 minutes earlier if she started work at our house, which you don't get paid for.

OP posts:

nannynick · 05/08/2014 21:58

What is further, her house to school or your house to school?
When are you paying from, time she leaves her home or something else?

KenDoddsDadsDog · 05/08/2014 22:00

What's reasonable for mileage would you say ? In same situation , sorry for hijack .

nannynick · 05/08/2014 22:02

Time wise, if she started at your home, is that the same leaving time as leaving from her home?

Are you using a payroll company? Ask them if mileage from nannies home to school is a taxable benefit. I think it is but I am not 100%.

nannynick · 05/08/2014 22:05

KenD - do you mean in terms of pay amount? 45p per mile is max before taxable.
Nanny needs car, insurance, regular maintenance, so cost of providing car is much higher than just fuel used in my view.

Picturesinthefirelight · 05/08/2014 22:13

Employees (which a nanny is) are not allowed to claim
Mileage from their own home to their normal place of work so assuming her normal place of work is your house use the distance from there to school.

nannynick · 05/08/2014 22:43

I would pay your home to school and back to your home.

KenDoddsDadsDog · 05/08/2014 22:53

Thanks nannynick, that's good info. Agree on the insurance etc so will take into account.

OutragedFromLeeds · 05/08/2014 23:45

If she's starting work at school then you don't need to pay for the journey there, just the journey back. Her house to school is her journey to work.

Pico2 · 06/08/2014 08:30

In the non-nannying jobs I've had, the rule when going somewhere other than the normal place of work (in your case that seems to be your home) is that you get the shorter of the two choices of journey. So, when I have worked off-site in the direction of my house I get the mileage from my home to the off site location. When I have worked off-site past my normal place of work I get mileage for the journey from my office to the off-site location.

So I would pay her home to school and school to your house (8 miles). If you pay 10 miles, you are effectively paying for her to get home again in the evening which I don't think you should do.

Jinxxx · 06/08/2014 11:18

There are two issues here - what is common practice, and what would make the mileage payment a taxable benefit. As far as I know, most jobs, including nannying, do not usually pay the employee to get to work. But if part of "work" is to drive from home to somewhere else (i.e school) and you obviously acknowledge that she is working for you during that time as you pay her, she is at work as soon as she leaves home, just as she would be working as soon as she left her own house if her job were delivering leaflets in her own neighbourhood. Similarly, paying mileage for the journey to and from work would make it a taxable benefit, but in this case I think work begins as soon as she leaves home. You could always double check with HMRC. There is in any case nothing to stop anyone paying travel to and from work to their employees so long as the employee pays tax on that benefit.

Original poster

UnMasterChef · 06/08/2014 20:34

Thank you for everyone's help. We are going to be paying 45p per mile. Where I've worked they only paid mileage if you were driving further than to your usual place of work, but then the full amount, not the different.

Looks like we need to pay her home to school, then school to our house, so 3 miles then 8 miles

OP posts:

Pico2 · 06/08/2014 20:38

I've just realised that I've failed the GCSE maths part of the problem. Arrgh!

Original poster

UnMasterChef · 06/08/2014 21:07

I'm now going to add a part B, that is she set off at 30mpg and needed to travel 8 miles, at what time would she meet Bob who set off…….

OP posts:

Flip