We do food deliveries to offices from our shop.
I remember a while back, someone had placed an order by writing out a list (which was all typed up in colums on the computer how do they have the time to waste doing this?) Anyway, the order went out and shortly after we had a phone call, not from the guy who had placed the order but by some snotty bitch one else in the office.
Phone call:
Her: Hello, i would like to speak to the manager about my order that's just been delivered (in a stern, aggressive voice.)
Me: Ok, you can speak to me. What is the problem.
Her: There are items missing.
Me: Oh ok, i am very sorry about that. Could you please tell me what the said items are and i can find out what's happened for you.
Her: We are miss X, X, X and X.
Me: Ok, i will call you back in 5 minutes and i will find out whats happened. Sometimes items get left on the delivery van.
Her: Fine. Puts phone down.
I then ask the staff who did up the order, we check the order slip (orders are written in the order book, even if they have been brought in already written down by the customer.) The said items weren't on the order they had typed out. I call the woman back.
Me: Hello, this is X calling you back. I have checked the order and the said items you listed weren't on the order.
Her: Yes they were, i suggest you check again.
Me: I look through the list and still no missing items.
Her: Well i want the items delivered to me anyway.
Me: Ok, that's fine. It won't be until X time because our driver is on another delivery.
Her: That's not good enough. Is huffing and puffing by now.
Me: I am sorry, but the delivery will be with you as soon as possible.
I don't think the woman has grasped that this is their fault no ours?
Her: Fine, i want our original order back too to make sure your not lying and i hope we will not be paying for the items?
Me: Yes you are. They will come to X amount.
She puts the phone down.
Her attitude cost her money, she thought she was being assertive and officiant, thinking that was the only way you will get things sorted. She was so wrong. By being like that, it instantly makes you NOT want to help her at all. If she was polite and nice and accepted mistakes are made by everyone (even them!) we would have said not to worry about the money. I think the way to deal with something is to be polite and nice, then if they are messing you around etc, THEN get firm. But don't go in all guns blazing and expect to be helped.