I don't have a typical day, but will try to give you a gist. I work in government in finance. Annual budget close to 1B, and will exceed that if we have successful funding requests in the near future.
The rest of the organisation sees my teams as the keepers of all financial knowledge. We have to remember every nuance of every funding allocation, every funding extension, ensure all required reporting to government on that funding is done in the required timeframe. We're expected to answer those questions with minimal turnaround and I'm expected to answer them if my team member is away - so I need to know everything not just one twentieth of what my team do. Sometimes that's just knowing who to ask, others it's physically locating information eg funding decisions as it can't wait until the person responsible for that work is back from leave.
Yes I have a team to do the day to day work. My role is to help them be as effective as possible. Whether that means being unpopular and telling our head honcho that xyz is not possible to be done tomorrow, asking team to put in additional hours when I know they're already exhausted or pushing back on unreasonable treasury requests and getting extensions before even giving work to the team. My #1 job is to protect them and keep them well.
Anything my team produces is on me if it is wrong. I need to make sure it is all correct before going out to senior executives, ministers, parliament, newspapers etc The opposition always want to catch ministers out, so we have to be perfect and precise and never have a mistake in our information.
I make the decisions. Even if I am not the subject matter expert, I listen to what is proposed and then have to work out the best way forward. That decision is on me if it's wrong. I need to challenge the subject matter expert if I'm not convinced their recommended course of action is the best.
Typical day I'll have my emails cleared before I've gone home the day before but will come into 30+ new emails, all of which need action, some by me directly, some by the team. Overall I get around 120-150 emails a day which need me to do something, then there's the requests via teams and phone calls, plus meeting action items.
I have work planned for the day - eg reviewing a suite of online training modules to ensure content is correct, doing detailed costings for a potential realignment of functions, reviewing funding submissions and costings and making changes to improve the likelihood of those requests being successful, working with the authors to see what happens if not successful or to get them to reduce the request as it's unreasonable, or to ask them to redraft as it's not consistent with what our minister or department head wants.
That usually has to be done after hours as my day is spent going to meetings. Content includes working with areas to adjust their budgets to their funding - that takes a lot if preparation as you need to consider the past expenditure and adjust that for funding that has ceased, funding that's started and know how much and how long that funding is available plus how it has been approved to be spent, what the submitted budget was and what, if anything, was not approved; working with treasury and legal to draft program funding agreements with sound financial protection for the department (typically we are brought in at the last minute and have to think on our feet to find a quality solution in less than 24hrs); meetings with treasury regarding funding requests - what the program is, why the money is needed, what will happen if we don’t get it, what can I do to increase chances of a positive outcome for the department; working with business units on contract extensions to be approved by the department head - again come to us at the last minute; presentations to various executive groups on our financial performance, key financial messages, upcoming finance related bodies of work; resolving conflicts between what my team require areas to do and what the areas want to do. Anything out of the ordinary comes to me. Some is delegated to the team but a lot falls on me to complete.
This is on top of my regular deliverables of large programs of work, regular internal and external reporting, regular minister and treasury briefings and preparation of the multitude of documents that build the governments annual budget.