Or is HR?

[alwaysstarting]

So I’ve found out that back in July 2023 a note was made on my employee record that states that I was continually not logging in and was late. I had just started and I was logging in, just not to a specific system which captured that’s data. They changed the system in August because it was so bad.

Anyway, my point is if there are issues with my performance should there not be a discussion before any notes are made? As I genuinely had no idea I was being classed as late due to a system not registering me there and It was never discussed and work acknowledged this and bringing this issue up now makes it hard for me to explain as it was almost 1.5 years ago.

It’s been brought up now because I was late last week as my train got stopped (due to a suicide risk) and I was physically stuck on a train. I got to work an hour late, let my manager know what was happening and offered to make up the lost time.

Basically I was then brought into a HR meeting where they said I’d had too many instances of lateness and this would be a warning.

Did the meeting include your manager? HR shouldn’t be having any meeting with you unless your manager is involved and usually it would be your manager asking for HR assistance. If this is literally the only instance of you being late then they seem to have their processes all wrong.

If you’ve been there 18 months and this was the only instance of lateness since you started and weren’t using the system, then that does seem over the top. If you’ve had other instances and then this one (which was outside your control) then it might be appropriate

Strange to bring up absences 1.5 years ago as typically a rolling 12month time frame is used.
Agree with pp if this is because of 1 occasion and you can show the travel updates delaying your train, it seems abit ott

Has your manager the whole time? As if so surely they know you haven’t been late before

i I wonder if there something else going on and they are using lateness as an excuse

So basically I think because I had so many instances of lateness during July they are saying this new instance of lateness has triggered it so I have a warning.

But surely something the July lateness should have been discussed at the time? Seems odd to me to just make a note on my record and that’s it.

But surely when you reminded them about the old system, they realised their mistake?

It doesn’t sound right to me, is your manager not involved?

What happened when you explained to hr that this was your first instance of lateness?

Where is your manager in this?

and if all of the initial lateness was in July 2023 and one more instance now has tipped you into a problem zone, they absolutely should have raised it back in July last year (and then wiped the record when they realised their systems were the issue).

They shouldn’t let you get to eg 9 instances of lateness and then tell you on occasion 10 that you’ve hit a threshold and are in trouble. They should have given you a handbook when you started which
explained the policy and process and - had you been actually late rather than the system not working - when you hit eg 5 or 6 instances your manager should have had a chat to ask what was happening and flag up that if it continued and reached 10
you’d be on a warning etc.