Do I disclose extra payment

[MrsCarterS112]

I work in a professional arena for the local government. Within that I train other people and so have links to the uni,
I often attend the local university in a professional capacity.
last time I was there and helping select students for the next cohort I was told that they had put some money aside for me and other reps from other authority’s.
i didn’t think anything of it at the time but now I’m wondering if I have to disclose this payment to my employes ? I’m worried I could get in trouble

I don’t understand what you mean. Are they paying you for your services as an interviewer? Is there a process already in place?

Unclear, really what you are asking, or wghat your aibu is, but if they are paying you in addition to your local governmnt salary, there will be tax implications

Are they paying you for your time helping students, whilst your other job already pays for that?

If so then yes that's fraud, you can't be paid twice for the same piece of work (in the public sector anyway!).

I do some lecturing alongside my professional job - if it falls during my working hours, I can't / wouldn't claim payment from the uni as I'm already getting paid. If it falls in a day off, then I claim payment from the uni.

Is this what you mean?

Check your employer policy, but in all likelihood, you indeed will need to declare it.

Of course you need to disclose this.

It depends on your contract. Usually employers ask you to disclose if you have a 2nd job. It’s so that they can see if your attendance/performance is suffering because of it. If it’s a one off I’m not sure I’d declare to employer but no harm in letting line manager know. That’s all you need to do anyway. But you do have to do a self assessment tax return and declare your income for tax purposes.

Do you mean they've raised further funding for the service your employer provides?
I can't see your issue. It's not money for you directly is it?

No - not disclose it - refuse it.

If you’re found to have taken payment for work you do as part of your main job, or ancillary to it, that’s a very serious offence.

Assuming it’s outside of your working hours for your main job - I think it’s fairly common for employers to ask you to tell them if you take on a second job.

if it’s for work done in time you’re already being paid by your employer then yes you’re going to have to talk to your employer about it. Is is a gift? Salary?

In terms of tax, you don’t need to declare a second income if it’s less than £1000pa

With your employer, I mean.where I work, that would be considered fraud against the company and you could be sacked.

Is the money for you personally or a payment they will make to your local authority? I assume that you were there in your work capacity rather than independently?

I don't really understand what you mean by "put money aside", nor how you were given the money. Your next step is quite straightforward though, you tell your HR department. If you're allowed the money then they'll adjust your tax code (but check it gets changed back next year) and if not they'll let you know.
If it was more like a small sum towards travel, lunches and drinks, and those were not expensed separately, then it wouldn't affect your tax code.

I'm not sure I fully understand the situation but yes if they are offering you money for work you do as a local government employee you won't be able to take it and I would recommend letting your employer know it was offered just to keep yourself in the clear.

If it's separate from your employment, for example if this is something you do around your actual job, you'll almost certainly need to ask permission to be doing it for money.

Not sure what you are asking. But always be honest. That way it can't bite you are the arse later.

Iirc you can only accept expenses as payment and any amount should be declared even if you donate it.

Yes you will need to declare

Hi all, iv already accepted it and it’s only just dawned on me I need to disclose it!
so would you just let your HR department know?

it’s basically the uni said to me they put aside money to help trainers because we travel up etc and support the students at their uni! I’m now worried iv committed fraud. I am currently off work but could contact my HR to let them know will I be in trouble? Or should I call them Wednesday when I’m back?

Or put in email now

I didn’t know she literally just said send me your bank details as we put money aside to give you guys for your work

It almost sounds like they're giving you a tip, a gift, whatever you want to call it. Like others have said, it's highly unlikely you're allowed to accept it. I'm stunned a university wouldn't know this tbh.

Sounds like an honorarium, quite common in professional/academic circles.

You need to declare it to your employer and its unlikely you'll be able to keep it unfortunately. In their eyes, the salary they're paying you is sufficient.