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AIBU?

Share your dilemmas and get honest opinions from other Mumsnetters.

to not refund customer?

56 replies

smallbiznav · 02/05/2024 19:36

I run a small business. I’m worried I’ll be identifiable so I’m changing some of the points and product to disguise, so it may not make complete sense but that’s because I’m being careful!

My business is my only income, so I have to be tough which doesn’t come naturally. I run, let’s say, ballet classes. There’s 6 a year and as my reputation has grown, are in demand. As such, I’ve increased the size of the space I rent to accommodate. When I first put out the dates, I want to guarantee I’ll have a set amount of bookings to cover my cost and drive traffic. I offer the classes at a very reduced rate if the package is bought.

A woman bought them, 6 months ahead, and all was well. That meant the number of discounted packages sold out and the price went up.

Now, the woman has found out she got into some classes at an expensive and prestigious ballet school, so doesn’t need my little fun classes anymore. She asked for a refund. I pointed to the terms and conditions which say no refunds after the initial 14 day cooling off period that she agreed to.

She then decided, due to the time of when she tried to cancel, that she’d come to the first class. After that, she emailed to say how amazing it was but since she’s going to the prestigious classes, she doesn’t need mine. I reminded her of the refund policy and she said that it was fair, but could she sell her place on.

Whilst not transferable, I understood the dilemma and felt bad so agreed, provided I did not facilitate finding someone new at all. Instead, she can just tell me the name of the new person I should expect.

I run a small Facebook group which is where most my customers come from but some go to other competitors classes and that’s fine, it’s mainly to talk about ballet and share videos of ballet moves / recitals etc. I am the only lead of it and there are definitely many people in the group who haven’t yet booked my class but may potentially, closer to the time, on a class by class basis.

She has asked to post advertising her sale of my classes on there. I feel this may deprive me of a future customer. I am fine if she has a friend or someone in another group (plenty of dance groups out there) to sell to, but in a community I put many hours to and how I built my business, feels like I’d be taking money from myself.

This was longwinded, sorry. So, what would you do? Allow her to post in my group or not?

YANBU - don’t let her post in your group but she can find someone elsewhere
YABU - just let her post

OP posts:
smallbiznav · 03/05/2024 15:30

Choux · 03/05/2024 15:00

If your capacity is 100 and you are never sold out could you, as a gesture to her, offer her a credit note for the unused classes (charge full rate for the one she did take) so she can join a future course?

Or did you say it's something she can never do now? You have used so many scenarios I am now confused so there is little chance of you being outed!

Haha so sorry - I’m trying but if I said what it was and she’s on mumsnet, she’d recognise it immediately.

Yes - she would have no purpose for my business anymore now.

OP posts:
smallbiznav · 03/05/2024 15:33

sandyhappypeople · 03/05/2024 12:55

Is your class going to sell out?

If it is, you could say that if you can fill her place naturally, then yes she can have a refund after the classes (as you'd be swapping her discount place for a full paying place anyway).

If it's unlikely to sell out then I think I'd refund her half her money as a final good will gesture (she has already had quite a bit of your time after all), then when you are getting close to the class date, you could always offer it back out at the discount rate by saying you've had a cancellation, you could do a 'new customer only offer' to stop CF existing customers trying to get it at cheaper, if you don't sell that place then you've only lost half the value of the discounted rate.

IMO agreeing to let her transfer it was daft move, and agreeing to it then not letting her use the one place where it is likely to sell is just odd, you shouldn;t have agreed to it at all, it also sets a dangerous precedent for people to start swapping round between themselves using your group, which WILL be extra work for you in some way or another.

I didn’t want to let her transfer it to be honest, but I asked those in the community who said they would as a one off gesture, because it just felt awkward. It’s all annoying and i do regret it now

OP posts:
C152 · 03/05/2024 16:48

I think you should say that your refund policy stands. If you want to be a bit more flexible, say that you will accept a replacement she finds, but that the replacement will have to pay the original customer for however many classes there are left. That way, you don't end up giving a full refund and then the next person drops out after three classes and you find yourself in a worse position.

KomodoOhno · 03/05/2024 16:52

GreenWheat · 02/05/2024 19:43

I wouldn't let her post because you might set a precedence whereby other people start doing this too. You could end up as the go between, which you don't want to be doing.

This. If she on her own finds a replacement to pay her fine. If not I wouldn't refund.

Workawayxx · 03/05/2024 17:07

I wouldn't let her post in the FB group, it could set a precedent for others going "oh, I prebooked but can't go to the class tomorrow now, does anyone want to give me £25 for it?" while you're still expecting the class will fill up with £50 a go people.

I think i'd message her and say "Sorry, I can't accept the ad on the group as it would set a precedent of people advertising/selling on classes on there." and leave it at that

WonderingAboutThus · 03/05/2024 17:28

Of course don't let her post. And don't let her out of the contract.

She got the discount in exchange for the risk that she might have or want to drop out later. That's precisely WHY advance discounts exist. You get some more security for less money, she gets some more risk in return for more discount.

I would be peeved if I were a regular customer and discovered you'd done this. Like what prices were negotiable all along? Makes me want to negotiate too!

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