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AIBU?

Share your dilemmas and get honest opinions from other Mumsnetters.

To scream stop messing up my spreadsheets?

28 replies

ClaudiaWankleman · 22/02/2024 12:26

I'm not even that good at Excel. I can't do VBA, I often have to Google things. Nonetheless, on my team I'm the only person of capable of more than a SUM function and so I have to help maintain 3 moderately complex spreadsheets that serve different purposes in the team.

At least every two weeks someone will completely mess one up. I don't even know how - most recently they've undone half of some moderately complex data validation formatting that I was asked to add by the spreadsheet owner. I assume someone came along, thought 'this doesn't look the same as it did before' and instead of using a modicum of common sense to fill out the new options, deleted a large number of cells so that they could input whatever shite they wanted to. I could find out who using the version history, I'm sure, but I don't want to.

I can normally rescue the spreadsheet by restoring a previous version, but it's a disruptive thing that takes me away from whatever task I'm otherwise doing, because I normally suddenly receive a barrage of messages of 'it's not working' and 'can someone assist' in a group chat. I think sometimes it makes me look bad.

I might be able to solve some of the issues by locking/ protecting some cells, but that does come with its own issues. Not least that I'd need to look through each workbook to work out exactly what permissions general users need and what they don't - at least a few hours + testing to make sure there's nothing else people need.

In a previous role we worked 100% from Excel collaborating across lots of worksheets. I'd never before had anyone treat documents with such disregard. I almost definitely won't scream, but AIBU to feel like I need to?

OP posts:
ClaudiaWankleman · 22/02/2024 13:55

Thanks for the responses, I do appreciate them. I also appreciate all the suggestions - some are just way beyond me. In reality I'm an ex auditor/ accountant who now does consulting-type work and VBA, software programming so some of these solutions are just things I don't have time or inclination for, especially as I do think the upskilling required on my part would be much greater than the upskilling required for my colleagues to not mess things up! In addition I'm not actually the spreadsheet owner, just the go-to person for many people on the team who want to add features to their spreadsheets.

I've just sent quite a measured and professional moan to the actual spreadsheet owners highlighting how much of my time they've taken up since the New Year, by not reviewing their own edits, requesting extra features and not cascading instructions down to the people using the spreadsheets. I'm hoping that will prompt a response.

The best outcome would be that I actually just don't have to be Excel workbook writer for anyone anymore. It's something that started as doing favours and has morphed into way more than I want. I'd like to concentrate on my actual day job!

OP posts:
ClaudiaWankleman · 22/02/2024 14:00

who now does consulting-type work and VBA, software programming and some of these solutions are just things I don't have time or inclination for, that should read. Apologies for any confusion.

OP posts:
PurBal · 22/02/2024 14:03

Midnlghtrain · 22/02/2024 12:55

You can change the protection so that they can only add information / remove information in certain cells, but not change formatting / other cells. I use it in work a lot! It's really useful.

This

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