To have deleted the calendar entries?

[Calendargirly]

I'm part of a hobby/ special interest group. There's about 15 of us and we meet regularly. Due to the nature of the meet up, there's a rota required for hosting, leading and food. Because food is involved we also say whether we are attending or not so they can be catered for approximately.

To enable this to run smoothly we have a shared Google calendar. There's a pro-forma element with the rota bits and then we all enter whether we're attending or not. For over a year it's worked really well. Around 6 months ago a new person joined the group. Lovely person who brings a lot to the group. But oh my, they are absolutely incapable of using the diary. I have personally given them many lessons on the use of the diary. They also use Google calendar as their main diary/ calendar (which is where the problem comes from).

So over this time we've had multiple entries deleted (repeatedly, i.e when we've replaced deleted ones they've been deleted again and again, despite asking not to) all group diary entries start with DO NOT DELETE). Then they add other entries in to the diary, things like car in the garage, hospital appointment, MOT due, lunch with Sarah etc.

Every single entry then populates to everyone else who has the shared diary. I've explained to them that it's doing this, how to stop it. I've shown them multiple times and I've given them a screenshot by screenshot notated guide. Others in the group have also done this. Yet after 6 months they've still not got it. I don't think I'd be so annoyed if they didn't use Google calendar as their normal calendar!

So aibu to just delete the none group related entries? They're taking over my (and everyone elses) calendar. Several group members have shared their frustration with me.

YANBU at all, but prepare for them to throw a massive strop.

This sort of person isn't incapable of learning, they just don't care to.

Seems the most sensible thing to do really.

Are you wondering if you're being unreasonable because you're assuming they have mistakenly put their personal calendar entries in the shared calendar instead of their own?

If so - of course YANBU. How are you supposed to second guess what they've done.

As far are you're concerned someone has just put random crap in a shared calendar. Delete it. They'll soon learn.

You’ve either got to start deleting their personal entries OR remove their edit access to the shared calendar . You can probably set it up so they can still view but just not edit. If possible I’d do the latter cos that will also stop them randomly deleting things . Could the rest of you take on the task of updating their bits for them?

Could you give them read-only access to the calendar and ask them to contact you if they need something adding?

I would delete the events but message the person to say you've done it - i.e 'hi X, I've deleted the event for 'garage' from our hobby calendar, I assume this was for your private one'

I'd be really embarrassed if this was me, perhaps if you do this enough they'll try harder to put things in the right place.

I agree with @maximist and give them read only access. If they want add anything they contact you. I’d delete the non group entries as well. It sounds very frustrating tbh.

Yes, I'm assuming that they've accidentally put their personal entries in to the shared calendar. They've been notified they've done it previously and the entries have been previously deleted as well (not sure if by them or someone else) but it's happening again. This week for example, they've deleted the group entry (twice) because they aren't attending and there's 3 other personal entries. Next week there's 5 entries.

I'll ask the diary creator if they can limit people's editing abilities, that's a good idea.

Remove their access from the calendar. Message them when there is an event. That seems like a reasonable adjustment.