Straw poll - AGM minutes

[MíIuil]

I chair the managing committee of a reasonably sized voluntary group. Traditionally the minutes of the AGM in one year are published with the notice of the AGM in the next year (so eg, minutes of AGM held in April 2021 were published in March 2022 with the notice of the April 2022 meeting). The secretary has drafted the minutes of the April 2023 AGM which have been sent to the committee for their review. So far so good.

Apparently I'm being controversial as I want to publish the April 2023 draft minutes to the registered members of the organisation before the end of June. Why? Because it makes it easier for people to recall what actually happened and make note of anything they want to raise at next year's meeting. It also means that members who weren't there won't have to wait a year to see what happened. The longer standing members of the committee think it's worked as is forever so why change it now. See also, it's not done anywhere else they know of so why would we do it. I'm trying to slowly and with consensus make changes to be a bit more open in how we present our work to members and I think this is an easy win. The minutes will not, of course, be ratified until the are proposed at the AGM next April.
So,
You are being reasonable: make the change, publish the minutes a whole 2 months after the meeting but 9 months earlier than ever before)
Or
You are not being unreasonable: Good god woman, it's a decades old tradition to not do it, what hornets' nest are you trying to stir up?

Goddammit, I thought the wording of the poll buttons was less complicated...

You are bring unreasonable = stick with the old way
You are not being unreasonable = publish and be damned.

This is a bugbear of mine. Where I work we generally get minutes about five minutes before the next meeting. No chance to do the actions you have if you have forgotten them. People who were not able to attend have no idea what happened, they have to ask around and rely on other people's imperfect memories and notes. Get the minutes out as soon as possible.

Exactly!

Incidentally, we had a board meeting at work last Thursday. I was off Friday and i still I had the minutes out this morning. I was very pleased with myself 😊

I was wondering who disagreed with the Op and me and then realised I had voted the wrong way.

When I used to do minutes, they'd be checked by someone else at the meeting (second pair of eyes/spell check ) then be sent out asap. Normally by the end of the next working day (workload permitting).
Waiting a year for them is daft. Nobody will remember what was said at all.