Supervision notes

[RememberSeptember]

AIBU or is it in inappropriate that my line manager gets an admin assistant to type up all of his supervision notes? This means he is typing up notes from supervisions from 8 managers who are 3 levels senior of him. Does this seem appropriate? Regardless of the hierarchy, it seems inappropriate to me for anyone other than those involved in the meeting to be privy to the info as it could be personal? AIBU?

I’d be uncomfortable with that, I’ve always typed up my own notes for the staff I supervised - the discussions are private and I wouldn’t be comfortable with admin support typing them up. The exception might be where it’s been agreed that only case discussions are recorded and more personal stuff is added by hand and signed by both as an accurate record.

I wouldn't be happy with that

I agree, it is inappropriate. Don't you normally take notes in the meeting? Norm where I am is for the supervisor and supervisee to tale turns doing this.

Yes, it’s inappropriate. I used to be a PA and a manager in my department wanted me to sit in on his team’s supervision meetings to take notes and type them up after. I refused and suggested he speak to HR if he wanted assistance with such meetings.

Depends upon whether the 'Admin Assistant' is somebody you're implying to be somewhere along the lines of a generic receptionist/filing clerk who likes to discuss disciplinary matters at the staff toaster or whether they are actually an experienced and qualified professional who understands confidentiality and wouldn't dream of discussing it online even in generic terms.

After all, the payroll clerk knows their personal information and somebody will be filing those notes in HR as well. The IT manager could also know what's in them if they've had to sort a network, printing or other problem - or in the case of misconduct, retrieve all the emails sent to and from one account or more.

@NeverDropYourMooncup

Depends upon whether the 'Admin Assistant' is somebody you're implying to be somewhere along the lines of a generic receptionist/filing clerk who likes to discuss disciplinary matters at the staff toaster or whether they are actually an experienced and qualified professional who understands confidentiality and wouldn't dream of discussing it online even in generic terms.

After all, the payroll clerk knows their personal information and somebody will be filing those notes in HR as well. The IT manager could also know what's in them if they've had to sort a network, printing or other problem - or in the case of misconduct, retrieve all the emails sent to and from one account or more.

The admin person is a community jobs post (we are in Scotland) they are around 19 (can't be 100% sure but around that age) and it's their first job. I've no reason to think they would breach confidentially but think regardless of The individual, the whole set up is a bit uncomfortable.

OP is that a name change fail?

Anyway, I agree with you. Very inappropriate. Supervisions can contain some very sensitive information and it's not like this admin assistant is proper HR, but even so it's unnecessary to rope other people into typing your notes. When I've conducted supervisions, it had always been 1:1 with contemporaneous notes completed by myself and signed by both me (supervisor) and supervisee straight after.

Have to concede that I'd be uncomfortable with that, then, and would have to look through my employer's policies on the matter to see whether there was any mention of procedures or conduct in review/supervision meetings.

Do you know the job spec for the employee? It might include it in there or a mention of HR/personnel functions.

@NeverDropYourMooncup

Have to concede that I'd be uncomfortable with that, then, and would have to look through my employer's policies on the matter to see whether there was any mention of procedures or conduct in review/supervision meetings.

Do you know the job spec for the employee? It might include it in there or a mention of HR/personnel functions.

I'm not sure to be honest. I just know myself lots of my staff speak about mental health, menopause etc which I wouldn't want others to read about me to be honest

@Freecuthbert

OP is that a name change fail?

Anyway, I agree with you. Very inappropriate. Supervisions can contain some very sensitive information and it's not like this admin assistant is proper HR, but even so it's unnecessary to rope other people into typing your notes. When I've conducted supervisions, it had always been 1:1 with contemporaneous notes completed by myself and signed by both me (supervisor) and supervisee straight after.

NC as I know at least one of my colleagues is on here as it was her that told me about MN

I have always done the notes Myself too