AIBU to think it's their responsibility to provide me with all the info?

[Funkyslippers]

Our team has a meeting every morning, which I can never attend as I start work later. Usually it's just discussing plans for the day and any changes to normal plans. Usually around 5 mins. I've heard through the grapevine that in the meetings last week the team were asked to each make a Powerpoint presentation, to be presented in a few weeks' time. The first I heard of it was an email from one of the managers saying "as discussed in the meeting, here is the sign up sheet, please put your name next to a subject". The email also mentioned some training on Powerpoint that they'd all had in one of the meetings. Apparently this week they were told that not everyone had put their names next to a subject and they expected everyone's names to be there. All of this was told to me by a friend in the team. She was not told to pass the info onto me or anything.

So now I'm thinking I'm going to be chased up for something I have barely any official knowledge of, and if this is the case I think I'm well within my right to say that unless I'm given all the info I am not equipped to do it?

@FourDecades I was just going to ask that? Any meeting I have ever had in work provides an agenda beforehand and minutes after! Why are you not taking it upon yourself to look at those @Funkyslippers??

Your employer is incredibly flexible with your work pattern.

You need to be a proactive and give a little back? You say you can't do training because you are in lessons all the time. It sounds like this is a one off, perhaps you could spend a little time watching an online training session or two while you eat lunch or one evening?

I don't know of any job other than nil responsibility minimum wage work where it's not considered fairly normal to do an occasional bit of professional development in your own time.

Sounds like you're looking for an excuse to dodge the presentation.

You need to be proactive and ask for details.

An email that referred to things that were discussed in a meeting that she wasn’t paid to be at! Why couldn’t the email writer, knowing that they were sending the email to someone that wasn’t at the meeting, provide more information instead of using ‘as discussed at the meeting’. Yes, she should find out after the problem has been brought to her attention, but there is only so much you can expect from the lowest paid workers, especially when doing their job already takes all the time they have (I don’t know if that is the case for the OP).

There should either be mins of the meeting emailed out or if it is virtual a recording made. Email SLT and suggest this is done so that info is shared with PT staff.

Well there's two issues here aren't there. The presentation which you have been informed about so just respond to the email you've had about that. No you can't expect to just not do it. And PowerPoint is easy!

The second is that there is a team meeting you are excluded from and there is no mechanism to making you aware of what goes on. That's pretty crap management tbh and your line manager sounds incompetent for organising it this way. So you need to ask that either the time changes so the whole team can be accommodated, or that there is a formal feedback mechanism so you can be involved.

Don't muddle the two issues though. And don't apologise like some posters for working flexibly. Presumably you get paid less because you work fewer hours. If the organisation can't accommodate part time hours they shouldn't agree to them. Not your fault OP.

I work as a TA so never had to use PowerPoint before and certainly don't have any time 'at the end of the day' whatever that means. My working hours are not flexible - these are the hours that were advertised for the job when I applied

@Funkyslippers

I work as a TA so never had to use PowerPoint before and certainly don't have any time 'at the end of the day' whatever that means. My working hours are not flexible - these are the hours that were advertised for the job when I applied

Then you need to email your line manager and tell them they need to arrange training during your working hours.

@Funkyslippers what age are you??

@WaterBottle123 - what horrible outdated attitudes you have. I work in the Private Sector and manage 40 staff and we most certainly support and encourage flexible working. It's the 21st century after all.

I work shifts. Whichever one of us is on the later start comes in and first thing we do is ask if there is anything we need to know. Last thing we do before we go home is text the person on the early start the next day to let them know anything for the morning. Quick, simple and easy,

There should be a system in place for all employees to get hold of the info. There should be minutes circulated after any meeting for those not able to attend, making it clear what employees have to do.

Now you know about the presentation - because they emailed you - you need to ask your team leader about it and what to do. If there’s been any training that you’ve somehow missed, ask about that too.

@sweeneytoddsrazor

I work shifts. Whichever one of us is on the later start comes in and first thing we do is ask if there is anything we need to know. Last thing we do before we go home is text the person on the early start the next day to let them know anything for the morning. Quick, simple and easy,

Do you have work mobile phones? That seems a very odd way of organising things, personally.

It's not a big deal OP!
When did you get the email?
When is the presentation due?
How many slides does it have to be? PowerPoint is really not THAT hard to use. There's a help function on it that shows you what to do. There's set presentations that you can adapt also.

Have you been proactive AT ALL? Or have you just sat trying to think of ways to absolve yourself of this task?

No we don't have work mobiles. We all have email so anything important is in that anyway but as a general hand over between a couple of managers on the same department it works very well. It means we are both very quickly up to speed with whatever is going on, and also we know what general every day tasks have been done/need completing as well as any extra tasks we may have been set for that day.

There are usually no minutes taken as its usually just a quick chat about any changes (staff off sick etc) and when I come in I always ask 'anything to tell me?' My line manager usually ignores me lol! He's not the one in charge of the presentations. I'm going to speak to that person next week. Thanks for the advice

This sort of attitude will never win you friends or allies at work. Just ask exactly what is required. If you need to learn PP then do an online tutorial- yes, in your own time. I very much doubt they are asking for a sophisticated hour long, innovative presentation.

Learning new skills and being flexible and willing are what gets people promoted or at least highly valued.

To be frank OP if I walked around my workplace with the attitude of "everyone needs to tell me what to do" I wouldn't get much if anything done.

Depends if you start late for your benefit or for theirs (e.g. do you work late to provide after school clubs or such).

If it's because you requested to start late then it's your responsibility to get information from meetings you miss.

This is a daily meeting and we are in March.
There should have been a process in place to communicate both ways in place since September if you were employed then?

There has been previous training no one told you about or discussed between themselves?
Do your colleagues not engage with you?

You have weeks to the presentation and I would ask for training and why I was not included in the previous training.

Generally speaking, I would say, either arrange to start earlier, or ask your manager / team leader to have the meeting later when you are in.
However, you said you work in education, where this is not possible, in which case, you should be copied in afterwards.
ALL meetings should have a purpose and an outcome, even if this is an informal general catchup style of meeting, then the purpose is to let everyone else know what each person is doing, and a successful outcome is when that knowledge has been imparted. (This should apply to all meetings - purpose and outcome)
If there are no minutes (ie an informal meeting), then there should be a group email address for anything that came out of the meeting to be confirmed to everyone afterwards, which shoud be the responsibility of the team leader.
So, I would have a word with your line manager

I get that it's extra pressure you don't need for a low paid job. But if you want to stay at the school, be considered for future promotions or opportunities or not be first in line for staff cuts, then I would get a friend to show you PowerPoint and be prepared. Good luck with it.

What’s the purpose of the PowerPoint presentations? Are they for the pupils? Or as a training exercise? Making a basic PowerPoint presentation is very quick and straightforward. Presumably they can’t expect you have a computer/ office software at home so will be in work time? A colleague could show you what to do in literally 5 minutes

And yes they should be producing written notes after the meeting for all non-attendees, or recording it. They can’t expect people to be telepathic!

@Funkyslippers

There are usually no minutes taken as its usually just a quick chat about any changes (staff off sick etc) and when I come in I always ask 'anything to tell me?' My line manager usually ignores me lol! He's not the one in charge of the presentations. I'm going to speak to that person next week. Thanks for the advice

“Staff off sick “ notices and other daily events that people need telling about can be written on a staff room whiteboard, or put in an email.

They don’t need a meeting.

If less time was wasted on those items there would be time to write minutes about the important items.