AIBU to find this bizarre?

[Magicmumma]

Hi all,

I’m asking this on behalf of my DS.

DS is 18 and has a part time job at Tesco alongside his studies. He was recently at another store during one of his contracted shifts as part of compulsory training .

He has tried to claim mileage but Tesco won’t reimburse mileage unless the claimant can provide a fuel receipt.

I think this is bizarre considering not everybody will need to fill up they car after their commute to and from another store, DS certainly didn’t. Basically they’re saying without a receipt they can’t verify he actually worked in another store that specific day.

But, how can that be so? A fuel receipt only proves how much fuel was put in and how much it cost as well.

Considering mileage is paid per mile and not per litre of fuel, can they really refuse him his mileage?

Surely the fact he worked in another store is recorded on a computer system which should be enough proof he’s not just claiming mileage for the sake of it?

Am I right to to find this ridiculous?

Well... I can't fault your logic but DS should prob have checked this out before working elsewhere so might be a lesson learned kinda thing

You’d have to provide one anywhere else it’s needed did accounting purposes

No I think that sounds normal.
Does it state in his contract that if they’re sent elsewhere the get Mojave?

Mileage*
😂

He didn’t have a choice. He can’t refuse to take part in training if it’s required for the job

it is normal - or has been the standard approach wherever I worked at - claim mileage, then you need to provide a fuel receipt.
He should have read the Travel policy

They’ll need it for accounts. Just take in a receipt next time he fills up his car? Problem solved.

I would put this down to 'you live and learn' he will know this is their policy (and most places policy) next time. I don't think this is a battle worth fighting.

I've always had to provide receipts from near the date I'm claiming for so employer can reclaim VAT on the mileage payments.

It's a straightforward policy to comply with.

I've never had to provide fuel receipts.
We had forms with distance travelled and we could claim 40p a mile

Never had to provide receipt, statement of mileage has always been accepted. I think it's odd.

Sounds very normal to me.

I've never had to provide a receipt. I can't even see what the receipt is proving, other than he got some fuel at some point. Did he not have to check in at the other store? Or if not, surely there's a record of the training having been completed there?

You’d have to provide one anywhere else it’s needed did accounting purposes

It doesn't work that way @FabbyChix.
Or people claiming for journeys would need to top up with fuel every jounrey in order to have a receipt.

And you don't have to provide a fuel recepit by law. It may be Tesco's rule (tho I doubt it, for reasons above - I think someone somewhere has got hold of the wrong end of the stick.)
By law, you claim exact miles, & prove it by having someone warrant that you actually did that journey.
A fuel receipt would not show miles so this is ridiculous - DS need to speak to somebody else, & call HO for a policy directive if necessary.

@Spam88 exactly - no he didn’t have to clock in at the other store but there still should be a record that he worked In the other store. I honestly don’t know what good a fuel receipt will do.

I’ve told DS to maybe refuse working in other stores unless they pay out

It's normal where I work.

I’ve told DS to maybe refuse working in other stores unless they pay out

That won't go well Magic - Tesco will simply sack him for non-compliance, & call it gross misconduct.

I’ve told DS to maybe refuse working in other stores unless they pay out

So he hasnt done his homework of reading Travel & Expense Policy and you are advising him this??? - wouldnt last long at my company!

I have to provide fuel receipts for my mileage claims- it's just whenever I fill up my car to check I'm using it I guess.

Seems a bit odd for just the one, one off, journey. I'm pretty sure he could use any receipt though..so if you or someone he knows has a fuel receipt dated fairly recently you could use that?

In every organisation I've worked for you just have to show a receipt for fuel around that date. Not that specific date. I'd try this first.

They'll need a receipt for fuel for tax. My work would take any receipt for fuel as long as it was around the date (didn't matter where) of travel.

In my work you just provide a receipt from near the date of the journey, not the actual date as you might not have needed it then. Therefore just put in the receipt from the next time he fills up. The company will use it to claim the vat back.

Pretty standard at places I've worked too.

Annoying obviously that he didn't know about it beforehand but nothing apart from stress will be gained by giving it another thought just get one if the situation arises again

A normal receipt won't cut it. Just ask for a VAT receipt next time you fill up. The amount you fill up is irrelevant.
It's not about you proving you were there, it's about Tesco claiming the VAT back. It's usually the small business that works this way.

So, if the journey was, say, 10 miles, her DS would need to fill up and provide a receipt for, say, £30 of petrol and the company would somehow work out what he was owed from that?

I've always been trusted on a mileage sheet.