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AIBU?

Share your dilemmas and get honest opinions from other Mumsnetters.

To think doctors receptionists should be given a break

86 replies

Lucyellensmum100 · 01/09/2012 13:35

No, im not a doctors receptionist and yes, some of them (thankfully the minority) are bitches. But on the whole they do a difficult job and it really irks me that the general attitude is that they are the dragon on the end of the phone.

I have worked as a veterinary receptionist, which whilst quite different had similar issues.

I was expected to make a decision based on what the client told me whether an urgent appointment would be offered. If i client SAID it was urgent, then it was treated as such and the first available appointment offered. It was helpful to try and get as much information as possible to decide what appointment was the most appropriate. I often used to say to clients "lets see fluffy today" as some people don't like to push for appointments so i would always try and make sure those cases were seen. I wasn't trying to be an armchair vet!

The thing is, there are only so many hours in a day and I was not trying to be difficult if i refused an appointment right there and then - I just couldnt do it, or more often than not id have the vet standing over me making throat cutting gestures to warn me not to make anymore appointments that day as they had an urgent meeting golf to attend to after they had finished their consulting times. Id get it in the neck from the clients and then when the vet finally did condescend to seeing them, they would be oh so polite and "thankyou for seeing me, we tried to get an appointment yesterday but your receptionist woudlnt allow it" Hmm I can't help but wonder if this happens to Drs receptionists too, more so in small practices i imagine.

Generally our clients were lovely, but some people could be so rude, ranging from condescending to downright abusive, I was called a cunt on more than one occasion - I wasn't i was actually very well liked by the decent sane clients. I'd feel terrible having to refuse people but what can I do if the vet is refusing to see peoples pets or there simply WASN'T a space and i already had a waiting room full of people waiting hours to be Fitted in. The very same people who would complain about being kept waiting because they insisted on being seen straight away!

***
On the other hand:

I think that the current system of having to ring for an "urgent" appointment or "emergency" is pants, you try and make an appointment and the receptionist will offer one in three weeks time, but then counter it by saying, "if you ring in the morning and make an urgent appointment you will get seen tomorrow if you managed to get through on time" So there you are 8am, usually whilst trying to get the kids ready for school trying to make an "urgent" appointment, which ok, isnt life or death, but really needs to be seen in the next few days rather than few weeks! This is not the receptionists fault though! This need to change.

I do often find myself having to be very firm with the receptionists at my mums surgery, as unless you persist you will not be given an appointment. Id much rather be asked what the problem is and an appropriate solution be offered, but Drs receptionists don't do this. So its very black and white, theres either an appointment or there isn't. This isnt't the receptionists fault.

OP posts:
WelshMaenad · 01/09/2012 14:31

The receptionists at my surgery are angels. If I ring for the kids and can't get a sane day appt they always offer a phone consult or 'we will squeeze them in before afternoon surgery if you can cone at ten to one'.

They are brill at sorting out issues with my repeat prescriptions. When I was crippled with back pain and the hospital sent me from a&e with no pain relief I rang them and by the time DH has driven me there they had got the Gp to write me a script for tramsdol. They are brilliant.

MrsRajeshKoothrappali · 01/09/2012 14:41

The ones at my surgery are vile.

I phoned once litterally on the edge of a breakdown, could hardly get my words out. They wouldn't give me an appointment. Told me to call back in the morning.

They're always like that. I only go if I really need to.

You'd think each appointment personally cost them money. Seriously.

Nancy66 · 01/09/2012 14:50

NO, they shouldn't be given a break. They are dealing with some very fragile, vulnerable people - all they have to do is be calm, helpful and polite - not much to ask.

PacificDogwood · 01/09/2012 14:52

I think anybody who deals with the general public and remains friendly, polite and professional in the face of some unreasonable demands, should have a medal - honestly. I know I'd be crap at that.

Please bear in mind that receptionists everywhere, including doctor's receptionists, can only give what appointments they have. And what they have and how they offer them, depends on how the practice is run. Which is decided by the partnership (usually the drs) and/or the practice manager. NOT the receptionists.
It is not their fault when there are no appointments.
It is not their fault when there are no appointments convenient/suitable to you.
It is not their fault that 'emergency' appointments are only available when you phone at 8am.

There is NO EXCUSE for rudeness. None.
Please speak to the practice manager/senior partner or whoever deals with comments/complaints - chances are they'd want to know. And they are the ones who could do something about it - if they want to that is, of course...

I am not a receptionist.
I am a GP and I am sometimes staggered what attitude people have towards them and how well they deal with it.
We, as a practice, bend over backwards to try an accommodate our patients, but there will always be somebody who is unhappy.
There are only so many hours in the day and so many appointments.
We have to look after the interests of 7000 patients in our practice and inspite of early morning/evening surgeries not everybody will always find the ideal appointment.

Having said that, we have lovely reception staff, most of whom have been with the practice for 20+ years and our patients appreciate them.

DawnOfTheDee · 01/09/2012 14:54

The ones at my doctor's are lovely. Couldn't be more helpful. i've seen people be extremely rude/aggressive towards them and feel bad. They're clearly doing the best they can and the problem isn't of their making (that i can see).

They're also lovely to my DD. Always try and squeeze her in that day or do a phone consult. And they say she is their favourite baby --though i assume they say this to everyone__

DawnOfTheDee · 01/09/2012 14:55

strikethrough fail

missymoomoomee · 01/09/2012 14:55

When my daughter died aged 2 weeks I had the receptionist at my (now ex) doctors call me 3 weeks later asking why I hadn't bothered to register my daughter there yet. When I told her the reason she wasn't registered she then had a go at me for not having the common courtesy to let them know as they had received mail regarding her and how was she to know she had died. I was honestly dumbfounded (and put in a complaint only to be told the receptionist was usually lovely but was having a bad day due to personal circumstances)

Generally I hate having to reveal personal medical details to someone unqualified so they can decide whether you are worthy of an appointment or not.

theodorakis · 01/09/2012 14:56

Only if they maintain confidentiality and don't make patients cry. I don't mean by saying there are no appointments, more the ones who see a person with a newborn and 18mo twins struggling in and shout at them for having a buggy.

Nancy66 · 01/09/2012 14:58

Missy - I'm sorry to hear about your daughter.

I really do think some of them get a little bit drunk on their power - and a few even convince themselves they are medical experts too.

theodorakis · 01/09/2012 14:59

they left a letter on the desk last time I was there that detailed a woman's late termination. I pointed it out and she said it's none of your business. Well, if i can see it, you are not doing your job so it is my business. next time it might be my boss at the desk reading about the depression I have managed to keep so well hidden for the last 12 years.

PacificDogwood · 01/09/2012 14:59

missymoo, that is terrible!! I am so sorry for your sad loss Sad. And Angry @ receptionist.

theodorakis · 01/09/2012 15:01

Missy, so so sorry.

missymoomoomee · 01/09/2012 15:07

Thank you Nancy, Pacific and theodorakis I hung up the phone and went straight up to the doctors, and she refused to come out and see me and explain why she had been so vile, then the practice manager came out and said that I was clearly upset and asked if I wished to see a doctor to get some antidepressants as I was clearly upset, of course I was bloody upset I just had some daft bint telling me I was inconsiderate for not telling her about my little girl because she didn't know where to file a sodding letter.........

I'm sure there are some lovely doctors receptionists, its just the ones I encounter that seem to have some sort of God complex.

Tiredmumno1 · 01/09/2012 15:11

My old doctors receptionists were absolutely lovely, couldn't fault them.

However my doctors receptionists now are so nosey and want to know everything that is wrong with you, even when I called to say my stupid doctor gave me medication with an ingredient in it that doesn't agree with me, which should have been sitting on my doctors screen that I am not allowed that particular ingredient, anyway yes I was daft as I didn't notice right away, but there was no need for the receptionist to laugh at me and say it was my fault, hardly professional Angry

BoneyBackJefferson · 01/09/2012 15:12

My now departed grandmother at the age of 82 had an appointment to see the dr upon arrival, she was asked why she needed the appointment by the receptionist. My grandmother replied "I'm pregnant and want the MAP"

I've never seen a receptionist turn red so fast.

I am happy for receptionists to take my appointment, but unless they have a medical degree, what its for is my buisness.

Tiredmumno1 · 01/09/2012 15:12

Missy that is terrible Angry did she get in trouble?

Nancy66 · 01/09/2012 15:13

Boney - your grandmother sounds brilliant!

GravyHadALumpyMashBaby · 01/09/2012 15:16

I used to be a receptionist. Past tense thank God because I have never in my life been personally threatened so much for something a GP was unwilling/unable to do.

I have been called a bitch/cunt/twat, but I still counldn't change the rules that the DOCTORS put in place.

Receptionists have NO control at all over protocol etc and no amount of shouting at me will make a blind bit of difference to the Dr refusing you an aspirin script because you may want some in the future!!

Receptionists should though, have a much higher tolerance of stressed patients, obviously they're in the surgery because they're ill, probably very upset. But in the practise I worked for, all abuse directed at staff had to be put in your records no matter what the reason was.

Some receptionists (in any field) are rude. As are some patients. For every rude receptionist story (and some ARE unforgivable I agree), I bet your local GPs admin team could give you a story of a horrific thing a patient has done.

I think give and take is needed more on both sides of the desk (but that inlcudes the GPs themselves, not just admin staff).

KeemaNaanAndCurryOn · 01/09/2012 15:17

Maybe some of them are brilliant, but I had to complain about one of them at my surgery twice.

The first time when she asked what the appointment was about and I declined to say as it was something personal/embarassing - she got incredibly snippy and told me she'd just look through my records and pick something.

The second time was when I was calling about serious anxiety attacks and depression and she said "These appointments are for emergencies only, not anxiety." Thankfully I was able to tell her that I still wanted the appointment as I was in a very bad way.

I am fine being asked what the problem is about, so long as they accept I won't always want to.

SirBoobAlot · 01/09/2012 15:19

There's a new receptionist at my doctors surgery and she's a right cow. Booked an appointment recently, and she said "Oh SirBoob... Again?". Yes, again. I have a handful of chronic conditions.

Most of them are lovely.

And some people are just rude full stop.

GravyHadALumpyMashBaby · 01/09/2012 15:20

So sorry for your loss and experience Missy

Boney receptionists are told they must ask so the Dr can decide whether they're willing to see them or not/whether they need to see a specialist GP/nurse is needed etc.

missymoomoomee · 01/09/2012 15:20

tiredmum I don't think she did, they couldn't tell me about any action that may or may not have been taken due to confidentiality laws, they did tell me that she was going through some personal issues and wasn't quite herself that day and felt bad about it and told them to say sorry on her behalf (however the surgery couldn't apologise or they would be accepting liability, I'm not sure what they thought I would sue them for though). She was a woman in her 50s and had been in the job for years and years so she should have known better imo. It was 5 years ago now and still makes my blood boil.

PacificDogwood · 01/09/2012 15:22

Boney, well done, your gran Grin!

Tiredmumno1 · 01/09/2012 15:23

Oh missy that is still so wrong Sad I am so sorry for your loss. She should have apologised personally

PacificDogwood · 01/09/2012 15:23

missymoo, aplogising does NOT imply accepting liability, it really doesn't. If that was quoted as a reason not to apologise to you, it was simply used as an excuse Angry.