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Revise and Resubmit with Another Viva

54 replies

shernjerner · 07/09/2025 17:24

Last year, I had a difficult viva that resulted in a "revise and resubmit" outcome, which, according to my university rules, comes with sitting another viva. The experience was overwhelming: right at the start, the examiners told me that the viva would be very challenging, and that the outcome might be reserved if they couldn’t reach an agreement. This immediately knocked my confidence. The grilling lasted nearly two hours, followed by another hour-long private discussion between the examiners, after which I was called back in and the horrible outcome was announced.
While both of my supervisors had been happy with my thesis and expected only minor corrections at worst, the examiners explained that the thesis needed significant additions, not changes to the existing work, but new material, amounting to many thousands of extra words. They felt this required extensive new reading and work, and so gave me an R&R. When I asked them if another viva was necessary, they clarified that it was mandatory under university rules, and hence, they will have to go for it. Also, I had a publication in a reputed journal before I submitted the thesis earlier, and I have another upcoming publication from another chapter of that thesis, in a top-ranked journal of my field.
I revised the thesis over the past year and resubmitted it recently. I am to have my reviva in less than two weeks from now, and I am very, very nervous considering what happened to me in the same setting last year. I am so scared that I am not even able to read the thesis in preparation for the viva. I am most scared about the outcome of getting an MPhil or failing this time, knowing that this is my absolute final opportunity for securing a doctorate. I have invested more than five years and a lot of resources into this degree, and I can't afford not to get it after coming this far. I am barely eating or sleeping, as the memories of my previous viva keep replaying in my mind, leaving me too anxious to function properly or prepare for the upcoming one.
I could really do with some reassurance from anyone who has been in, or heard of, a similar situation. From what I know, I am the first to have this outcome from my supervisor's cohort of PhD candidates so far (they have supervised a considerable number of PhDs); knowing this makes me feel even worse. On top of it all, seeing those who started with me graduate before me makes the blow even harder. I feel very alone in this, and I’m worried about what I’ll tell people if I don’t succeed. Everyone around me is wishing me luck for this viva; most of them don’t even know that this is actually my second one. I just can’t think of telling them if I fail this time. Not finishing a PhD feels like such an unusual situation, since everyone I know who started one has gone on to graduate as a doctor.

OP posts:
shernjerner · 09/09/2025 12:31

SapphOhNo · 09/09/2025 10:22

Universities are required to have an appeals process in place. You are not expected to involve your supervisor if they are the subject of the complaint, and you should not be discouraged from pursuing an appeal on that basis.

Academic appeals are typically considered on two main grounds:

  1. Material irregularity – where the university’s procedures were not followed correctly.
  2. Mitigating circumstances – where serious issues affected your performance and you could not reasonably disclose them earlier.

The Office of the Independent Adjudicator (OIA) acts as the external reviewer of appeals, but they will only consider a case once you have fully exhausted your university’s internal procedures.

You can find their guidance here: https://www.oiahe.org.uk/resources-and-publications/good-practice-framework/requests-for-additional-consideration/appeals/

Be aware that there is usually a strict deadline for submitting an appeal — at my institution, it’s 20 working days from the date the outcome is formally communicated. So it’s important to prepare in advance, even if you’re still waiting on a decision.

For now, your focus should be on your upcoming viva — but it’s good to know that this route is available should you need it.

Wishing you the very best of luck!

Thank you so much for taking the time to explain this so clearly and for sharing these links. I really appreciate you highlighting the potential avenues available to me, and I'll look into my university-specific guidelines about the appeals process once my viva is done. The decision is usually conveyed informally at the end of the viva, with the formal outcome letter following a week later. So I'll have a small window to get an appeal ready between the viva and the arrival of the formal decision letter.

For now, as you say, I'll just prepare in the hope of getting through, but it's definitely helpful to have a backup plan in place. Thanks again!

OP posts:
tarabrabazon · 12/09/2025 02:57

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IWantThisJob · 15/09/2025 13:01

How did it go?

shernjerner · 17/09/2025 21:28

IWantThisJob · 15/09/2025 13:01

How did it go?

I had my viva yesterday. I passed. What a relief!

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PragmaticIsh · 17/09/2025 22:49

Fantastic news, congratulations on your doctorate!! 🎓

I've been reading along with you for a while, and really hoped your viva would go well this time. Hope you are okay?

Calliopespa · 17/09/2025 23:11

Usually OP examiners are very positive toward resubmissions where the candidate has genuinely taken on board their criticism and addressed it. After all, they have essentially already decreed that that is what is needed to meet the standard.

Nothing in this game is guaranteed, but I think if you have genuinely worked to address their comments, you should feel reasonably confident or it being recieved much better this time.

Deal with the catastrophes if and when they happen. Until then, stay on target.

If it's any consolation, people I know who have done significant rewrites have often felt in the end they had a far stronger thesis.

parietal · 17/09/2025 23:12

shernjerner · 17/09/2025 21:28

I had my viva yesterday. I passed. What a relief!

Congratulations. That is great news.

Calliopespa · 17/09/2025 23:13

OMG!!! Just saw your update! 🎉

Yalz · 18/09/2025 03:08

Congratulations, @shernjerner !

PolterGoose · 18/09/2025 09:26

Well done, what a relief it must be Flowers

Leskovac · 18/09/2025 09:58

Brilliant news - very many congratulations!

RadiatorDrying · 18/09/2025 19:27

shernjerner · 17/09/2025 21:28

I had my viva yesterday. I passed. What a relief!

I've also been reading along, didn't have anything useful to add as I've been out of academia for a while and my doctorate is over 20 years old now! But just wanted to pass on my congrats Dr shernjerner! As my mother said to me of my PhD the day I passed my viva, you only have to do it once, and no-one can take it away from you 🙂

tryingtobesogood · 18/09/2025 23:18

Well done, congratulations Dr Sherjerner

SapphOhNo · 20/09/2025 16:30

shernjerner · 17/09/2025 21:28

I had my viva yesterday. I passed. What a relief!

Ahhh well done! Glad my advice wasn't needed 🥰

DrUptonsGardenGnome · 20/09/2025 16:42

Fantastic news, Dr Shernjerner. Really pleased for you.

shernjerner · 22/09/2025 18:37

@PragmaticIsh Thank you so much. What a ride it has been. 😅

I’m finally done. I planned a trip plan the moment I knew I’ve passed. I’m on that trip right now. Haha

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shernjerner · 22/09/2025 18:42

Calliopespa · 17/09/2025 23:11

Usually OP examiners are very positive toward resubmissions where the candidate has genuinely taken on board their criticism and addressed it. After all, they have essentially already decreed that that is what is needed to meet the standard.

Nothing in this game is guaranteed, but I think if you have genuinely worked to address their comments, you should feel reasonably confident or it being recieved much better this time.

Deal with the catastrophes if and when they happen. Until then, stay on target.

If it's any consolation, people I know who have done significant rewrites have often felt in the end they had a far stronger thesis.

@Calliopespa That’s so right! I wish I worried less but was really scared this time considering it was my final chance at passing. But all’s well that ends well.

Surprisingly, they didn’t even give me any minor or typographical corrections this time. All’s well that ends well.

OP posts:
shernjerner · 22/09/2025 18:44

parietal · 17/09/2025 23:12

Congratulations. That is great news.

@parietal Thank you so much. I’m so happy

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Calliopespa · 22/09/2025 18:45

shernjerner · 22/09/2025 18:37

@PragmaticIsh Thank you so much. What a ride it has been. 😅

I’m finally done. I planned a trip plan the moment I knew I’ve passed. I’m on that trip right now. Haha

Enjoy, Dr Shernjerner!

shernjerner · 22/09/2025 18:46

Calliopespa · 17/09/2025 23:13

OMG!!! Just saw your update! 🎉

@Calliopespa Thank you so much. What a relief! 😅

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shernjerner · 22/09/2025 18:47

Yalz · 18/09/2025 03:08

Congratulations, @shernjerner !

@Yalz Thank you ☺️

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shernjerner · 22/09/2025 18:56

PolterGoose · 18/09/2025 09:26

Well done, what a relief it must be Flowers

@PolterGoose Thank you so much. A huge relief indeed! 😅

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shernjerner · 22/09/2025 18:57

Leskovac · 18/09/2025 09:58

Brilliant news - very many congratulations!

@Leskovac Thank you so much 😊

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shernjerner · 22/09/2025 19:00

RadiatorDrying · 18/09/2025 19:27

I've also been reading along, didn't have anything useful to add as I've been out of academia for a while and my doctorate is over 20 years old now! But just wanted to pass on my congrats Dr shernjerner! As my mother said to me of my PhD the day I passed my viva, you only have to do it once, and no-one can take it away from you 🙂

@RadiatorDrying That’s so true. Thank you so much. Feels like a good finale to a lonnng journey. 😅

OP posts:
shernjerner · 22/09/2025 19:04

tryingtobesogood · 18/09/2025 23:18

Well done, congratulations Dr Sherjerner

@tryingtobesogood Thanks a lot 😊

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