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How do you manage emails?

27 replies

Ineedcoffeenow · 25/08/2025 14:51

I find that dealing with emails takes up far too much of the day. A colleague has a notice within their email signature saying they check emails for one hour a day/at the end of day. They will respond within 3 days and don’t answer emails at the weekend. I’m tempted to steal it!

How do you manage emails so they don’t take over your day?

OP posts:
quintessentially166 · 07/07/2026 23:50

Remember emails don’t need to be responded to immediately and deal with them chronologically. If dealing with high volumes have an auto response saying thank you for your email, we will aim to respond within xxhrs

Spronkles42 · 09/07/2026 17:26

SaulHudsonDavidJones · 30/08/2025 09:31

I find it extremely unprofessional for someone to be so dismissive about replying to emails. Email is one of the most accepted modes of communication in a business setting and it’s poor time and work management not to at least reply and manage the sender’s expectations. Your colleague’s email signature would make me think a) they think they are more important than anyone else and b) they are lazy and not good at managing their workload. It takes seconds to reply saying ‘I’ll get back to you when I’ve had a moment to deal with this’, or even just to delete junk messages cluttering your inbox. Or delegate to someone else if you’re that senior and ‘important’.

oof you are a silly sausage. As I write my unread email pile is 27773 - I've got it as high as 32000 - but then I needed to delete a few to free up space- I won't be reading or responding to the majority of them.

I guess you don't work in academia - academics, administrators and managers - will send you 100's of verbose emails a day - its not possible to read them all, nor formulate responses.

Its generally mega span. Academics particularly in the current climate are not lazy, we are hugely overworked and most of work well above and beyond our contracted hours. We have to prioritise and don't have time to respond to every email enquiry.

My strategy is I'll read the email (and possibly respond) if its from a trusted sender- e,g a person who doesn't typically time waste.... Plenty of people are on my ignore list for the same reasons... nothing good ever comes from reading their emails.

If the thing is actually important the person will either hunt me down in person or send enough emails for me to eventually respond. This cuts out a lot of the spam... e.g speak to me directly or I'll ignore you.

Generally works fine - department management are so dysfunctional they are not aware about what I'm doing day to day and don't seem to notice wether I respond to emails or not.

Don't think working in HE is a career..... its not, its a thing to be survived, we eek out small wins in the attempt to preserve our sanity... I have not desire to be "professional" - I'm just doing the bare minimum, enough not to get fired...

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