I am totally in need of some inspiration on good practice to take to my colleagues. I work cross-sector but with a highly vulnerable group of people - multiple vulnerabilities and multiple safeguarding issues. I also have to manage relationships with multiple stakeholders, many who often have no strategy expertise in our area, and who have never met or engaged with our service user group. That part is just how it is and that will always be how it is for safeguarding and engagement / trust issues.
I use AI (my dog's entire enrichment programme is by Chat GPT, the translation can be great, and it's fantastic for finding out whether other areas have run projects similar to what we do when we are thinking of running a pilot study). There's a time and place for it for sure.
However, increasingly, I am getting sent a huge long list go AI questions prior to meetings, often within an hour for a half an hour meeting and there's usually 40/50 questions which they want me to cover. Or, I will be being sent AI drafted funding proposals as people want to show their own managers how hard they are working, and they just aren't suitable for the client group we deal with.
My SLT really don't get AI so I need to come up with ways to explain to them that AI is basically creating me a huge amount of unnecessary extra work load - sure it's fine for people to ask questions and get their answers but most of the questions are simply not appropriate. Same with funding proposals, totally irrelevant in many parts and then I end up having to go through them and explain why it's not relevant.
Does anyone have parts of a workplace policy on AI usage they can please share, particularly if it's around when to, and when not to, use AI and how to apply some common freaking sense.
We've been on a black code (not NHS, but using that as analogy) for the last 72 hours, my normal role has been switched to our emergency roles, and all six meetings I've had to keep (for funding reasons) I've had the freaking AI questions sent to me. Thankfully my manager was too busy with the black code but now have two managers from other organisations asking me why I haven't fully responded to the questions sent.
There's a limit to my politeness so please help me out!