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Can school charge parents “admin charge” for lunch?

23 replies

ICouldBeVioletSky · 03/09/2024 19:58

Just that: email from kids primary school today:

“Dear Parents/Carers

The price of a school meal at XXXX School will be increasing to £3.20 on 4th September 2024. The new price will more accurately reflect the amount that [catering company] charge the school as well as to cover administration costs.

Are schools allowed to do this? The above can only mean the admin costs of the school rather than the catering co surely.

I know school budgets have suffered many cuts but plenty of people struggling and I don’t understand how a school feels it can justify this.

OP posts:
ZenNudist · 03/09/2024 20:00

There's a cost of administering the school meals. Yes the school can charge to cover costs. You can send packed lunch if you prefer.

DreamW3aver · 03/09/2024 20:03

Presumably the school can charge what they choose for the lunches, odd that they'd explain it like that though, why not just say that lunches will now cost £x.xx?

GoldenCactus · 03/09/2024 20:05

Because some arsehole will come back at them with "but the catering company charge £X" or "so why does the school down the road charge £Y" and they are trying to be transparent.

Interested in this thread?

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GermanBite · 03/09/2024 20:07

How much has it increased by?

LittleBearPad · 03/09/2024 20:09

Yes they are allowed to do it. It will likely be pennies per meal

ICouldBeVioletSky · 03/09/2024 20:10

Thanks @ZenNudist - I’m surprised. The school has a budget, pitiful though that may be. Surely these admin costs should be part of the schools general overheads and come out of that budget, in the same way as organising sports teams and fixtures or end of term trips. Are they going to start whacking admin charges on all those things too?!( rhetorical question - I think!). Perhaps they already are!

I agree it’s better they are transparent (though I have to say it’s the first time an admin charge has been mentioned. I don’t know if that means it’s the first time it’s been applied).

The price has gone up from £2.80 - £3.20 but I think that’s the first increase in 3+ years. I’d rather the increase went to the catering co to spend on ingredients so they don’t serve so much ultra processed cr@p!

OP posts:
Secondguess · 03/09/2024 20:10

If you pay for your lunches via ParentPay or similar, part of the charge goes to them. ParentPay usually take about 10% of any payment you make to the school. The amount varies according to how well your school negotiates the contract.

MintGlitter · 03/09/2024 20:12

Someone has to pay. If parents can't afford it they need to send in a packed lunch, not exact the school to subsidise (unless they are PP obviously).

InfradeadToUltraviolent · 03/09/2024 20:12

Yes it might simply be the added cost of ParentPay.

Smithhy · 03/09/2024 20:14

Surely these admin costs should be part of the schools general overheads and come out of that budget

What would you like them to cut from their spending to cover these costs? A TA? A teacher?

LadyOfACertainAge · 03/09/2024 20:15

YABU. If it comes out of school overheads then something will have to be cut. Better to recover the costs from those whose use the service

ICouldBeVioletSky · 03/09/2024 20:17

Smithhy · 03/09/2024 20:14

Surely these admin costs should be part of the schools general overheads and come out of that budget

What would you like them to cut from their spending to cover these costs? A TA? A teacher?

On that basis shouldn’t they be charging admin charges for everything? Maybe that way they could afford enough teachers and TAs. 🤷‍♀️

Good point from pps that it may be the charge levied by the parent portal provider.

OP posts:
Offthechang · 03/09/2024 20:19

This reply has been deleted

This has been deleted by MNHQ for breaking our Talk Guidelines.

LottieMary · 03/09/2024 20:21

We have an admin charge added to trips - it covers things like insurance, finance staff, payment platform. Not usually the teachers time to organise but hey ho

they’re being honest about it and making it clear where costs come from

StarDolphins · 03/09/2024 20:25

Our meals are currently £3.25 per day. If they go up any more or they add an admin charge, I’ll be forced to do packed lunch.

itsgettingweird · 03/09/2024 20:40

Agree it'll be above board.

Schools cannot force parents to pay for anything and even school trips are voluntary contributions.

They aren't insisting your child has a hot school lunch. So they can charge for the service because it's a choice to buy it or not.

Tbh they are expensive but I think £16 a week for a hot meal vs the cost of a packed lunch it is negliable so depends on what is easier for you.

Personally (because I realise I'm lucky enough that I can afford it) I was happy for school meals to cost even a few quid more than a packed lunch because the time saving and lack of needing to plan what to make was worth it!

woodlandtrees · 03/09/2024 20:45

40 p per day.

£ 2 per week

Some parents spend more than that on a takeaway coffee each day. Or indeed a packet of fags.

Fact of life money in schools is tight.

Marilla1966 · 03/09/2024 20:46

If the school is part of an Academy (MAT) it will have come through them and not the school. They love to add administration charges onto many things.

House4DS · 03/09/2024 20:47

@ICouldBeVioletSky to your rhetorical question - they most likely already do put an admin charge on all trips. All schools I've been associated with do. There's no spare money for anything, barely enough to cover normal costs.

MultiplaLight · 03/09/2024 20:49

What else do school charge you for that you're expecting a sudden influx of admin charges.

LongTimeReading · 03/09/2024 20:50

This is a situation that has been rumbling on since the earth cooled. @DreamW3aver and @GoldenCactus have both made valid point - it IS an odd way of explaining it, but they WILL also get people nitpicking too.

Many moons ago, the electrical department in which I was working introduced a £9.99 delivery charge. They chose to make this a separate, standalone fee. They didn't have to - they could have raised the price of the merchandise and said nothing, or if that was too much to add they could have added 50p to the price of everything we sold. But they didn't - they told people the retail price and told them how much to deliver it.

Now, while it wasn't uncommon for some customers to collect their purchases from our warehouse, I'd say 85% of them required delivery. Some customers didn't bat an eyelid, some moaned, and some tried to do all they could to collect their new fridge or washing machine or whatever, knowing full well it would never fit into the boot of your average saloon car. And all because of the principle of being told to pay for delivery.

You may note that a great deal of merchandise on Ebay now has P&P included without charge. I've been using Ebay for over 21 years, and remember only too well all the who-harr and drama some people made over what they were charge vs. the cost of the stamp on the parcel, with no thought to the time that had gone into preparing the parcel, and the cost of the packaging. Worse still, some folks bought things for a pittance, knowing full well in advance that the P&P was inflated to reflect a fair sale price. No wonder it's all included now.

Another example. A friend of mine runs a business providing a service. She has a few staff who work with her, thus her turnover is over the VAT threshold. She told me a she once quoted a new customer who told her he had no objection to paying the price, but on principle he refused to give the government a penny more of his money than he had to. He said had all of the fee quoted gone to my friend, he would have hired her on the spot, as this wasn't about the money, it was about who it went to.

I'm biased on this whole matter, because I really, really could not care who gets what - all I ever want to know is "what am I getting " and "who am I paying?". So in the case of the school meal fee here, if it were me I'd have no interest where the money went or why it was going up. But some people will ask, and then as soon as they start to explain you get people like the OP saying "well hang on, just a minute here...". The school won't be able to do right for doing wrong.

My question to you, OP, is "is £3.20 a good price for a school meal?", because I haven't a clue.

StripeyDeckchair · 03/09/2024 21:04

Well the school incures costs to run school dinners, quite a lot actually

  • annual fee to County to administer free school meals
  • annual fee to ParentPay plus % of each payment made via Parent Pay
  • annual fee for catering software
  • salary for a member of staff to administer school meals. Say an hour a day

So that lot will probably add up to £8k- £10k a year primary £12k+ secondary depending on number of pupils in the school.

jannier · 03/09/2024 21:12

ICouldBeVioletSky · 03/09/2024 20:10

Thanks @ZenNudist - I’m surprised. The school has a budget, pitiful though that may be. Surely these admin costs should be part of the schools general overheads and come out of that budget, in the same way as organising sports teams and fixtures or end of term trips. Are they going to start whacking admin charges on all those things too?!( rhetorical question - I think!). Perhaps they already are!

I agree it’s better they are transparent (though I have to say it’s the first time an admin charge has been mentioned. I don’t know if that means it’s the first time it’s been applied).

The price has gone up from £2.80 - £3.20 but I think that’s the first increase in 3+ years. I’d rather the increase went to the catering co to spend on ingredients so they don’t serve so much ultra processed cr@p!

Have you seen the reports on school budget shortages the struggle to maintain them and keep them safe and the head who spent all summer painting?

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