Worldwide mileage allowance

[MileageAllowance]

Hi All,

I need to compile a list of mileage allowances for a lot of different countries, can anyone point me in the direction of a website or document that has all this please?

I'm searching mileage allowance xxx 2022 and not getting much luck so far.

Thanks!

Do you mean like to 45p/mile from HMRC when you use your personal car for work?
It may be that other countries don't work in the same way. Certainly when DH worked abroad, he couldn't use his personal car. He had to use a work one. So he had to drive to work, pick up a company vehicle, go where he was going, and return as soon as he go back. It couldn't stay at home overnight, even if that saved an hours driving that day.

What do you mean by ‘mileage allowance’?

Are you are trying to put together an allowable employee expense claim form for employees in a number of countries?

If so, you should ask the accounting / finance / payroll team in each local office to send you the government approved documentation.
Note that use of a personal vehicle for work may bring that vehicle within the group of vehicles classed as company vehicles for health and safety and other legislation.
So rules on driving licences (+ any restrictions), roadworthiness, maintance records, insurance, carrying passengers (other staff) etc. should all be written at the local level.

What do you mean by this and what are you trying to achieve? Setting expenses for your staff if they have an overseas business trip, or for some unspecified reason you want to know how much a travelling salesperson in Australia/Angola/Argentina is paid when visiting clients?

If it's the former, there's published data that is used to decide what expenses are reasonable for working overseas that is used in the public (and possibly private/charitable) sectors but I don't know if it's at all helpful. I think the intention is, if a UK employer sends their employees overseas and gives them these rates or less, they don't have to worry about the money being taxable, even if they spend less than the amounts stated.

www.gov.uk/guidance/expenses-rates-for-employees-travelling-outside-the-uk

Its the equivalent of the 45p, yes. We need to make a document to refer to when people around the world submit their expenses so we know what is reasonable, or to also set the price we'll pay in their expense agreements/handbooks.

That is very helpful @BarbaraofSeville thank you.

Actually, I've just looked at the link and it doesn't include a rate for mileage.

You can only do that at a local country level.

If your organisation is a registered employer with filing responibilty for your employee's local taxes via a UK company or via a local subsiduary company you need to do it country by country.

If you try to do it at the parent company level you will risk both the company and the employee becomming liable for tax and penalties.

Is your company is using bought in expenditure claims system with customization or trying to build an internal system?

I'm not sure it is possible to implement a global policy on this sort of thing. I think you should delegate this task to the HR or similar teams in each country where your company operates.

After all, they'll be paying the expenses for the employees in their country as this wouldn't be a global task, the international banking and exchange rates would be a nightmare.

The 45 p a mile in the UK is published by HMRC as a way of reimbursing employees for using their own cars. It's unlikely that all other countries will work in the same way, but you'd have to consult their equivalents of HMRC in each country to find out what their rules are.

If you're talking about expenses claimed by UK based employees travelling overseas, then the document I linked to before is all you need. You won't be paying 45p a mile because it's unlikely they'll be taking their cars overseas and if they hired a car, you'd just pay the fuel bill and hire cost based on the receipt submitted.