Is my holiday entitlement correct?

[MellowBird85]

Would appreciate someone with HR experience help me work out whether my A/L is correct please. My full time entitlement is 33 days not including bank hols (I know it’s a lot - worked at same place for 18 years, legacy contract). So I now work 24 hours per week and they’ve worked out my entitlement is 21.1 days with 5.3 deducted for Bank Hols (including Queens Jubilee) leaving me with 15.8 days. My hours are Mon, Tue, Fri 9am-5pm if that helps.

Your usual entitlement for full time (assuming ft is 40 hours) would be 6.6 weeks plus bank holidays. So I would work that out as being 6.6 weeks of 3 days - 19.8 days, plus 0.6 - as you work 3/5 of a week - of the 8 or 9 (?) Bank Holidays this year.

Hey, what are your full time work hours?
Based on my calculation of 33 / 100 x 60 (as you are working 3 days) the total is: 19.8 days. Also when is your annual leave start date 1st Jan or 1st April? Does your contract or employee policy state that it is rounded up or down?

I’m similar to you - as a part time worker you probably need to work out your leave in hours. Where I work a full time contract is 37.5 hours, I work 33 hours. As a full time worker I would be entitled to 33 days plus (this year) 9 bank holidays. In hours this is 337.5 = 247.5 plus 97.5 = 67.5; a total of 315 hours. I work 33/37.5 = 0.88 whole time equivalent. So 315*0.88= 277 hours in total, across both annual and bank holiday entitlement. It’s all considered together and any time I take leave (including a bank holiday that I would otherwise be working) it comes off my total. If you don’t do this, then you’ll either ‘win’ or ‘lose’ on your bank holiday entitlement depending on what day(s) you work. Someone who doesn’t work Mondays for example, would end up not having all their bank holiday entitlement, as they are off anyway and many bank holidays fall on a Monday. Does that make sense / help?

I would have thought they should add the bank holiday allowance onto your annual leave not deduct it.
At my place if you work part time you can get a pro-rated number of bank holidays added to your annual leave allowance and if the bank hol falls on one of your working days you have to book it off from your leave allowance (our offices close and bank hols aren't flexible).
So i would expect you to have (0.633) + (0.6no. of bank hols 8?)

Thanks for your replies. Full time is classed as 39 hours a week. Holidays start from April.

@Overrunwithlego they actually used to do it in hours now I think about it but I never took much notice as I was full time at the time and it was straightforward!

At my place if you work part time you can get a pro-rated number of bank holidays added to your annual leave allowance and if the bank hol falls on one of your working days you have to book it off from your leave allowance (our offices close and bank hols aren't flexible).

@emmathedilemma our office closes too, can’t work them. I’m hoping this is what they do but I’m crap with maths

The bank holidays are all going to fall on your working days (apart from the random Thursday jubilee one we're getting this year) so i could understand if they didn't give you a bank hol allowance and just pro-rated your annual leave but deducting them is definitely short changing you!

No, it doesn't sound enough OP. I'm guessing a 37.5 hour week.

21.1 days is the right amount of annual leave (0.64fte x 33 days), but they then have to add an allowance for bank holidays (0.64fte x 9 days = 5.8) before again deducting the actual bank holidays on the days when you're scheduled to work.

Are you sure it's 39 hours for FT? The calculations don't make sense if it is!

If your days are ‘normal’ days then you could work it out in days in your case. 39/5 = 7.8 hours which I think is 7 hours 48 mins a day. As long as you a 7 hour 48 minute day on each of your working days, then you can work it out in days (I know that’s ridiculous to work it out to the minute!). Whereas my working day is longer than a standard working day in my work (a standard day is 7.5 hours, but I do 8.25 hours) so it’s important to work it out in hours.

As you mention a legacy contract, I would assume that some of the extra days are for long service rather than hours worked which would make it trickier to work out from the information that you've given. Do you get a paid lunch hour, as most don't so three days work would be 21 hours not 24?

So full time staff will get 33 + 9 this year = 42
You should get ⅗ of that for working 3 days = 25.2 days. Deduct any bank holidays that fall on your working days to get what you're left with

26 days incl BH.

33 + 9BHs (in 2022-23) = 42/39*24=25.84 rounded up to 26.

Minus the BHs leaves you with 17 bookable days outside BHs in 2022-23.

I have the calculation as

You work 3 days a week. Full time is 5 days a week so your entitlement is 3/5

33 days at 3/5 = 19.8 days
9 days bank hols this year at 3/5 = 5.4

So you should have 25.2 days holiday but have to use a days leave for each bank hol that falls on one of your working days (which means as you work a mon and fri is most of them!!

201.6 hours PA.

P.s. there are 7 bank holidays left that will fall on your working days so 25.2- 7 = 18.2 days. If they are deducting the 1 in January too then that would leave 17.2 days

Also, OP, I find the bank hols a bit of a red herring with staff that work fixed days.

You're entitled to BHs off on your days of work at my workplace, simple. Look at your contract to see if you are entitled to pro rata bank hols even if it is outside of your normal working days.

We confirm days leave entitlement for all part time staff at the beginning of the holiday year using a simple spreadsheet template. Deduct the BHs from the entitlement total.

Do you work an 8 hour day but the working week is a 39 hour week? That is the difference between 24/39 and 3/5 figures.

Assuming a 37.5hr working week, you are working 0.64 of this (24/37.5). So 0.64 of 33 days is 21.12.
Then for BH, you aren’t entitled to the full amount, you are entitled to 0.64 of the allowance. So if you normally get 8 days, and the Jubilee this year makes 9, you will only get 5.76 BH days. However they likely wont make you come in on the other 3.24 BH days, instead they will give you all the BH off but deduct the additional 3.24 days from your overall leave allowance.
So I make that 17.88 days entitlement?

You should ask your HR for a breakdown. Only they know how they pro-rata. Every company does it their own way.
Assuming that there is no part year calculation, and you’re just looking at the full holiday year that runs from April 2022 to April 2023, this is how I would calculate it.
FTE = 0.6154 (24/39)
33 days * FTE = 20.31
You would be entitled to 9 * FTE = 5.54 bank holiday days, but your working days fall on 8 bank holiday days, so they would need to deduct 2.46 days from your entitlement so you do not get more that you’re entitled to.
Of course this would all change if they calculate your FTE differently.
However, none of us will know how your company calculates this, how they round, what their accrual rules are, so you should ask them for a breakdown.

Thanks for all replies, most seem to feel that I’m not getting enough which is what I suspected. To clarify, I work 8 hour days with a paid lunch break.