Urgent! Holiday Entitlement Help Needed

[HollyDay2021]

Does anybody know how to calculate Bank Holiday entitlement at all please?

Paid holiday entitlement is 20 days + 8 statutory holidays, pro rata'd for P/T employees.
Employee works 3 days Tue-Thurs inc. Days of work are flexible to meet the needs of the business though, so sometimes can work a Mon or Fri but not regularly.

How many Bank Hols is employee entitled to?

Any help gratefully received!!
TIA

You work it out as total days holiday and if a BH falls on one of your working days (rarely with your working pattern) you need to take a day's leave. But you don't if the BH is on Monday or Friday as it's a non working day for you.

If you work a Monday or Friday, you should either be paid as overtime (not necessarily at a higher rate, you might not get this unless you do more than FT in a week) or given TOIL.

So you get (20+8) x 3/5 days leave per year, = 16.8, which is rounded up to 17. These cover your normal annual leave, or any BHs that fall on a Tuesday, Wednesday or Thursday.

Thank you

So, should the employee get paid for the Bank Hol on 1st Jan this year? That would generally be a non working day on their work pattern and they didn't work that day?

I am so confused by this!

1 working day is counted as 20% of a standard working week. So a bank holiday entitlement would be 20% of your weekly hours, if your working day is longer than 4 hours then you'd need to take that out of your holiday entitlement.

If a BH lands on a regular day off then you should be entitled to 20% of your regular working week as time off another day. If your working day is longer than 20% then you'd get a partial day off and then you'd take the rest in regular holiday entitlement, or come into to work for the remaining hours.

Aaarrggh, am totally confused now!!

No, the employee would not get paid for Friday 1st January. I hope you aren't in payroll or othewise responsible for these sorts of decisions .

You are entitled to 8 days pro rats

8/5 x 3 as you work 3 days

We had this where I worked and had back pay when we had missed out on payments

So if a bank holiday fell on your work day, so say Christmas, you would have to take a days holiday to cover it. Rather than just have the day off

Haha @BarbaraofSeville, I'm not thank goodness! Wouldn't be able to cope with this faff!

Employee gets 3/5 of the holiday allowance.
3/5 of 20 days= 12
3/5 of 8 bank holidays = 4.8 bank holidays

That’s how it’s worked out in the company I work for.

Times your days worked by 5.6 and that will give you your annual days holiday entitlement

BH leave, like AL should be pro rated for part time employees.

So 20+8=28 for Full Time employees
3/5 * 28 = 16.8 days for someone working three days a week.

This is the entire allowance for annual leave and bank holidays.

If a bank holiday falls on a working day and it is not being worked due to it being a bank hol, then one day's leave allowance must be used and deducted from the 16.8 days.

If a bank holiday falls on a non working day, then no deduction should be made.

Specifically, relating to 1st January, which is a Friday, an employee whose normal working days are Tues, Weds, Thursday should not have a leave day deducted for not working that day as they were not due to work. Equally they should not receive any extra pay for that day. They worked their normal working week, and so no adjustment is needed.

Just coming back to thank you all for your help!

@mrsm43s, is there anywhere I can quote as a source for your explanation please?

Sorry, I don't have a source, but surely the fact that you (or whoever is raising the query) worked their normal hours is the most convincing argument as to why they should get their normal pay with no adjustments. This only works if prorated bank holidays are added to the annual leave entitlement.

Ok thanks, I'll if I can find something online.

They are entitled to 0.6 of 8 bank holidays.

Much easier to calculate holidays and BHs in hours for PT staff and to deduct the appropriate hours for BHs at the start of the year.

Just as @mrsm43s says, you don't deduct BH time if it doesn't fall on their working day. They are still entitled to the time though and can choose to take it elsewhere.

@mrsm43s

BH leave, like AL should be pro rated for part time employees.

So 20+8=28 for Full Time employees
3/5 * 28 = 16.8 days for someone working three days a week.

This is the entire allowance for annual leave and bank holidays.

If a bank holiday falls on a working day and it is not being worked due to it being a bank hol, then one day's leave allowance must be used and deducted from the 16.8 days.

If a bank holiday falls on a non working day, then no deduction should be made.

Specifically, relating to 1st January, which is a Friday, an employee whose normal working days are Tues, Weds, Thursday should not have a leave day deducted for not working that day as they were not due to work. Equally they should not receive any extra pay for that day. They worked their normal working week, and so no adjustment is needed.

This is spot on

Good job that there is no bank holiday for is it 8 or 9 weeks, so you can check all the answers.

This may help www.breathehr.com/en-gb/blog/topic/leave/bank-holiday-entitlement-for-part-time-workers-how-to-calculate

OP as Mrsm43s set out, I used to work that precise pattern and my company calculated my leave entitlement just as she describes. BUT, it was all set out in my contract when I went part-time. Is there nothing in your contract which explains how your company works it out?

I too agree with MrsM re her calculations of part timers bank holidays.