New job. Help me be organised!

[Slightaggrandising]

I have managed to bag a pretty amazing job with big potential for onward movement in my organisation. Very excited.

I will be working in an open plan office (less exciting) but not hot desking.

I need to go in there being the most organised person I have ever been! Currently I have my own office and I have book shelves and plant of drawers and a white board etc.

Clearly I won't have my book shelves and I will have fewer drawers. Maybe two sets of half filing cabinets and some space under my desk.

How do I look and feel organised? Boxes under my desk? A pencil case? () Desk tidy?

Help!

Might be worth making a list of all the things you will use for this new role, to give you an idea of whether you need a desk tidy, a paper filing system.

We have a flexible workspace with one small locker each. I don’t miss paper at all. Is there a need for hard copies of most the things you have? Can’t you store and access electronic copies of your stuff?

Oh good Question. No I expect most stuff will be electronic. I need probably 4 lever arch files in total but there will be minimal printing i expect.

That makes things a bit easier!

Any tips on organising the inbox would be great

I have folders, some of which I autodivert emails into. I can't decide whether that's useful or not.

Does your work use Google or Microsoft?

I've just had to do this, I will be working from home 2-3 days a week so will be keeping many of my less pivotal books in my home office.

Within our organization we restrict email to purely official / business related stuff and use slack for more chit chat, quick reminder, general question stuff. This really reduces the level of emails buzzing around internally and keeps inboxes pretty clear and limited to “important” stuff.

Turn off email notifications. Check your inbox at 3 specific times. I do first thing, just before lunch and last thing. Leaving me free to concentrate at all other times

Use folders / flags on messages

For notes / to do lists use one note or trello

@pinkoboe thank you. I need to do some research on flagging etc! We have an instant messenger which is useful.

We use Microsoft @KatherineJaneway

So for outlook I use the categories to organise my inbox and make folders for the various projects/ events I am working on to file emails.

I don't like outlook's default layout so I changed the view so the preview pane is on the bottom and my emails are in a list style above that sorted by category. With categories, I make them things like To Do, Awaiting reply, Reading, Don't forget etc. When emails arrive I can either delete, file, action immediately or mark with one of my categories. This also has the added benefit of making my inbox my task list and stops me forgetting about anything. I am super strict about only having emails I need in my inbox, everything else is filed or deleted.

Bullet Journal by the week. Or day if it is that busy.
Scan and file everything
Create a system of filing at the start and stick to it.
Use Sharepoint and Teams to their max, and explain the filing system clearly.
Use outlook to book up time and tasks, so if it takes more than 5 mins, add it into the diary and use that time to do that task/set of tasks.

Never used bullet journal. Will look I to it, thank you @OneTerrificMouse