Can anyone help me work out my pro rata holiday entitlement?

[Talcott2007]

Any HR people around? - my HR Dept have been 'working it out' for the last two months and I don't seem any closer to an answer.

It doesn't help that our entitlements are written as days in our contracts but actually worked out in hours on our online tracker thing.

Scenario

Started new PT job end of March 2019 - working 22.5hrs per week across 3 standard 7.5hr days with a basic 28days entitlement inclusive of b/h.

My initial pro rata calculation, was 126hrs for 19/20 - This was correct i hope

I have since taken 2 weeks off (or 45hrs) for a family holiday in the summer.

As of 1st October, I've been given a promotion and nice little pay rise

I have agreed to increase my hours to 30hrs per week (working a flexi 4 day week - typically 3 longer days and 1 half days this is convenient for child care if that makes any difference?!)

But also my actually entitlement has increased to 30days (pro rata) plus b/h so a full normal pro rata year going forwards would be 30.4days or 228hrs i think

BUT how on earth do you go about working out what holiday I have left to take between now and April 2020.

Any ideas? - it would be really helpful if you could break down the maths/logic for me too so I can tell my HR!!

They need to do 2 calculations. One to the date you went up to 4 days and the other from then.

What date did you increase to 4 days?

I agree with you on the entitlement for 2020/21 onwards btw, provided that you get pro rata bank holidays as well.

Break it into two periods.

Start date to 30th September - 6 months plus a few days.

1st October to 31st March - 6 months.

The latter should be simple enough - half your current Annual Leave.

The former is half your original leave year plus whatever proportion of March you worked. E.g. Start date of 22nd March = 10/31 days of March out of 1/12 months allowance.

Deduct your booked leave total from those two numbers added together.

@57Varieties - I went up to 4 days from 1st October. And yes b/h are also pro rata - they just add the two totals together - so my contractual 30 days plus the 8 standard b/h = 38days and pro rata the total amount making it 30.4day in a 'normal' year going forwards!

I agree with your 30.4 days/228 hours
Assuming you get pro-rata bank holidays (anything in your company policy relating to this?)

Does your holiday year run Jan-Dec or April-Mar?

If Jan-Dec:

April-Sept this was 6 months of your initial contract so entitlement of 63 hours (half of 126hrs)
You have taken 45 hours of this so 18 hours remaining

Oct-Dec
new entitlement 228 hours
3 months left of this year so 76 hours entitlement (128/3)

So I make it that you have a total of 94 hours left to take including bank holidays.

1st April - 30th September = 6 months so half your annual entitlement = 126/2 = 63 hours

1st October - 31st March = 6 months so half your new enetitlement = 228/2 = 114

Entitlement for year = 63+114 = 177-45 (holiday taken) balance remaining = 132 hours.

This will need to be adjusted for odd days - say for example if your holiday year runs to the 5th April.

@thecatsthecats Brilliant - that actually makes complete sense to see it written out like that!

If the current holiday year started on 1 April it’s 6 months for each working pattern

So the first calculation is half your 28 days, so 14 days = 105 hours
Second one is half your 228 hours, so 114 hours

So a total of 219 hours

Oh arse no I worked out the first one based on you doing 5 days lol. It would actually be just half your 126 hrs, so 63 hrs, as PP said!

@dirtyfries @sweetheart - I love that you have actually done the math for me too! Thank you!

When does your holiday period actually run from And to?

Financial year or Calendar year?

Financial Year so will reset on 1st April 2020. Also as it was asked upthread - I initially started with the company on 26th March this year

There is a calculator on the government website