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School attendance incorrect do I just let it go?

34 replies

buswheels · 23/02/2026 12:22

DC is year 11 has missed 6 days of school for an overseas trip and been marked away on holiday during term time.

DC wasn’t on holiday they were on a trip (probably best described as an ‘intercultural exchange’) which they had been chosen to attend.

This isn’t a school organised trip but one they applied to an external organisation and were chosen to go on. They actually cut the trip short so as not to miss too much school.

Our attendance coding rules state that they should be coded as ‘not enrolled’ so as not to affect their attendance record.

New school rules state that if you miss ‘too much’ school you will be given no extension on school work, you won’t be allowed to go to the formal and a couple of other things!.

We appealed the coding, pointed out where it is wrong in the rules from the ministry of education and I had a long phone call with the head telling me no absence of more than 5 days can be anything other than unjustified and he won’t change the code.

But he’s wrong!

Basically there is nothing I can do is there? Head is adamant that he is right and won’t change it, DC has been off and won’t be eligible for some of their goals. I can appeal again and win but either way head is going to be pissed off with my DC! Should have just stayed away for the extra week!

Any one had a similar experience and got any advice?
TIA

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buswheels · 25/02/2026 00:25

Thanks everyone I appreciate you taking the time to answer!

I repeat I am not wrong, I know what the code should be for doing X and the head has used the incorrect one. It’s very simple and clear in the instructions.

I have been provided with the new info the school is using so I know the consequences in terms of assessment extensions and school formal I was wondering if anyone had pushed a disagreement with the head and had a remotely happy outcome and had any suggestions on how to handle it but I guess I know the answer really!

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AlohaRose · 24/02/2026 20:56

@lanthanum "If a pupil is taken off the school's roll, then their place should be offered to anyone on the waiting list for that year group. You really don't want to be taking them off the school roll as a temporary measure."

That may be true in the UK (or England) but the OP is not in the UK and refuses to say where she is, so we are throwing probably-incorrect advice into a vacuum.

lanthanum · 24/02/2026 17:55

If a pupil is taken off the school's roll, then their place should be offered to anyone on the waiting list for that year group. You really don't want to be taking them off the school roll as a temporary measure.

Usually something like this can go down as an educational trip, provided its worth is agreed by the school. I used to run an inter-school day trip (for pupils who had been nominated by their school to attend Saturday masterclasses), and I know one or two schools needed a bit of persuading to put it down as an authorised educational trip, but once they realised that's what other schools were doing, they were fine about it. It's usually best to do the negotiating in advance.

Although you mentioned him being on a national excellence training programme, you also said it was more of a "intercultural exchange". I wonder if the head doesn't see it as an essential part of their training. There might be a difference between a national under-16s skiing training camp, and going with some of the squad to watch the winter olympics, for instance.

"DC has a friend who is off to the states for 2 terms when their parent does a sabbatical according to head they are going to get 2 terms of unjustified absence."

In their case, they would be taken off roll, and there would be no guarantee that they get their place back on return.

Lougle · 24/02/2026 15:42

buswheels · 23/02/2026 22:26

Not that I know of but is there a mumsnet equivalent full stop!.

The ? Isnt country specific, I’m not asking about the code I’m asking about disagreeing with a head and pushing back and whether you found attendance had long term consequences. The system is so new her I’m unlikely to find anyone who can tell me.

No no one else from her school there will be eventually and we can find out how they are coded but attendance needs to be corrected within the same term apparently so it will likely be too late. Hence I am trying to ask people with experience.

"The ? Isnt country specific, I’m not asking about the code I’m asking about disagreeing with a head and pushing back and whether you found attendance had long term consequences."

You have captured the entire point in your question. It's country specific. I'm England, yes, increasingly, there are consequences. Fines, school attendance orders, etc. Possibly not in your country, but how would we know??

AlohaRose · 23/02/2026 23:26

“Hence I am trying to ask people with experience”.

How on earth does anyone know if they have experience of the situation or not when you refuse to say what country you are in and which rules you are referring to?

Gazelda · 23/02/2026 22:56

“And whether you found attendance had long term consequences”

We don’t know what the specifics of the rule is.

we don’t know what country you’re in, nor the regulating body.

how on earth do you think anyone on MN will have the slightest clue what the long term impact of your how your child’s absence has been recorded is likely to be?

and we don’t know your Head. So we wouldn’t have a scooby how he/she is likely to respond to you pushing back in their decision.

buswheels · 23/02/2026 22:26

7238SM · 23/02/2026 13:59

Maybe you missed the bit about the school not being in the UK? I have literally explained it to you

And you have clearly missed people asking which country you are in? Is there a MN equivalent in your country to ask?
Did other children go on the same intercultural exchange? What was their absence put down as?

Not that I know of but is there a mumsnet equivalent full stop!.

The ? Isnt country specific, I’m not asking about the code I’m asking about disagreeing with a head and pushing back and whether you found attendance had long term consequences. The system is so new her I’m unlikely to find anyone who can tell me.

No no one else from her school there will be eventually and we can find out how they are coded but attendance needs to be corrected within the same term apparently so it will likely be too late. Hence I am trying to ask people with experience.

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Lougle · 23/02/2026 14:24

buswheels · 23/02/2026 13:19

I disagree it doesn’t matter what my child was doing and what the code was. I’m not asking what number the head should use I’m asking whether it’s worth doubling down on being correct in absence coding at the expense of pissing head off?

I guess it’s a personal thing no one can know how interested my head is in absences, maybe they think it’s all a distraction. Maybe it’s like your gcse results when you have a PhD? No one cares any more. I don’t know and am wondering what experiences other parents have had. Is it worth pushing or does literally no one care?

It matters because your whole argument centres about the head being wrong. So that is the essential point. If the head is wrong, it might be worth fighting. But you'd be amazed how many posters say that something is wrong, provide the relevant rules, and they say the exact opposite of what they think they do.

So, if you won't say where you are, or what the codes should have been, etc., and what the consequences are in your area, how can anyone give a reasoned argument for whether to pursue it or not?

7238SM · 23/02/2026 13:59

Maybe you missed the bit about the school not being in the UK? I have literally explained it to you

And you have clearly missed people asking which country you are in? Is there a MN equivalent in your country to ask?
Did other children go on the same intercultural exchange? What was their absence put down as?

buswheels · 23/02/2026 13:50

goz · 23/02/2026 13:50

And yet you still can’t apparently paste the very clear rule that applies to you so this is clearly pointless.

No point getting into gossip about other families, you have no idea what their situation is or what has been agreed with the school. That’s none of your business and not relevant.

😊

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goz · 23/02/2026 13:50

buswheels · 23/02/2026 13:43

Maybe you missed the bit about the school not being in the UK? I have literally explained it to you.

DC was offered a place over the holiday so the absence was added to the end of the holiday, we emailed them and got no reply. I didn’t expect them to be working and in fact we were all told not to email during the holidays because they wouldn’t be read or answered! We then got a reply just before school restarted which said nothing about coding. The system is new we (parents) were informed about it recently in fact I was informed in a personal reply when I queried why DC has been recorded as term time holiday. It doesn’t even show to me on the parent dashboard as term time holiday, one of their teachers told them they had been recorded as term time holiday and it was wrong so they should appeal. When I queried it I was told about the new attendance coding don’t think the other parents really know what’s coming!

DC has a friend who is off to the states for 2 terms when their parent does a sabbatical according to head they are going to get 2 terms of unjustified absence.

And yet you still can’t apparently paste the very clear rule that applies to you so this is clearly pointless.

No point getting into gossip about other families, you have no idea what their situation is or what has been agreed with the school. That’s none of your business and not relevant.

buswheels · 23/02/2026 13:43

goz · 23/02/2026 13:29

Why do you take issue with explaining which piece of the guidance you feel applies?

Plus is there a reason you didn’t agree this with the school before he went? It seems like a given that any absence would have to be agreed by the school. If you had discussed it in advance you would have know about the 5 day rule.
Were you really just going to take your son out for 2 weeks initially and not inform the school in advance?

Edited

Maybe you missed the bit about the school not being in the UK? I have literally explained it to you.

DC was offered a place over the holiday so the absence was added to the end of the holiday, we emailed them and got no reply. I didn’t expect them to be working and in fact we were all told not to email during the holidays because they wouldn’t be read or answered! We then got a reply just before school restarted which said nothing about coding. The system is new we (parents) were informed about it recently in fact I was informed in a personal reply when I queried why DC has been recorded as term time holiday. It doesn’t even show to me on the parent dashboard as term time holiday, one of their teachers told them they had been recorded as term time holiday and it was wrong so they should appeal. When I queried it I was told about the new attendance coding don’t think the other parents really know what’s coming!

DC has a friend who is off to the states for 2 terms when their parent does a sabbatical according to head they are going to get 2 terms of unjustified absence.

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buswheels · 23/02/2026 13:34

purplecorkheart · 23/02/2026 13:24

Did you contact the school to unenroll them. I would assume this would require you to sign some paperwork. Also to re-enroll them surely would also require a parent's signing something.

No we were only informed of the new rules and new consequences after they were back. It looks like a technical ‘un enrolling’

I believe they actually get a number each day that records them as not attending due to being absent doing X. It’s actually common enough that it has it’s own code but because the rules are new my dc is the first at the school to do this.

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goz · 23/02/2026 13:29

buswheels · 23/02/2026 13:26

Yup it is

i’ve explained head has made their own decision that more than 5 days has to be unjustified and looked for a code to validate that.

when I said but it should be this they just deflected, they asked me why I cared? Told me my child could still go to the formal because their absence would get better over the next 6 months, said children worry too much.

I deflected right back told them I care because you care 🤗

so we got nowhere

Once you remove the head assigned pre-requisite that anything over 5 days is unjustified and read on to the next paragraph it’s there in black and white if you are doing X use code y!

Why do you take issue with explaining which piece of the guidance you feel applies?

Plus is there a reason you didn’t agree this with the school before he went? It seems like a given that any absence would have to be agreed by the school. If you had discussed it in advance you would have know about the 5 day rule.
Were you really just going to take your son out for 2 weeks initially and not inform the school in advance?

buswheels · 23/02/2026 13:28

Copiousamountsofpulses · 23/02/2026 13:21

At the end of the day you took your child out of school for something not organised by the school and they weren't unwell. Maybe you should have recognised what the implications would be before you took them out? Rather than changing the 'coding' I would ask if there was another way your child could still take part on what they are going to miss out on. Volunteering within school or something similar?

Sadly for us we were informed of the new rules after they had returned!

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buswheels · 23/02/2026 13:26

goz · 23/02/2026 13:17

Its just weird you’re claiming the wording is incredibly black and white, yet the school disagree with you and you haven’t incudes the specific rule you feel applies in your situation so ultimately I’m not sure what you want from anyone on here.
If you share the specific guidance you feel applies perhaps people could help but otherwise you say one thing, the school disagree.

Yup it is

i’ve explained head has made their own decision that more than 5 days has to be unjustified and looked for a code to validate that.

when I said but it should be this they just deflected, they asked me why I cared? Told me my child could still go to the formal because their absence would get better over the next 6 months, said children worry too much.

I deflected right back told them I care because you care 🤗

so we got nowhere

Once you remove the head assigned pre-requisite that anything over 5 days is unjustified and read on to the next paragraph it’s there in black and white if you are doing X use code y!

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purplecorkheart · 23/02/2026 13:24

Did you contact the school to unenroll them. I would assume this would require you to sign some paperwork. Also to re-enroll them surely would also require a parent's signing something.

Copiousamountsofpulses · 23/02/2026 13:21

At the end of the day you took your child out of school for something not organised by the school and they weren't unwell. Maybe you should have recognised what the implications would be before you took them out? Rather than changing the 'coding' I would ask if there was another way your child could still take part on what they are going to miss out on. Volunteering within school or something similar?

SilenceInside · 23/02/2026 13:21

It depends on your country again, I would think, as to how much school attendance is taken into account by other organisations.

I would want the attendance record to be correct, but especially if it meant my child was subject to sanctions that otherwise shouldn't apply. Like being prevented from attending year group events, or academic things like being granted extensions for school work that otherwise they would have been able to get.

buswheels · 23/02/2026 13:19

Lougle · 23/02/2026 13:13

I think that nobody here will be able to help unless you say which country you are referring to. In England, there is no code to account for these circumstances.

Edited

I disagree it doesn’t matter what my child was doing and what the code was. I’m not asking what number the head should use I’m asking whether it’s worth doubling down on being correct in absence coding at the expense of pissing head off?

I guess it’s a personal thing no one can know how interested my head is in absences, maybe they think it’s all a distraction. Maybe it’s like your gcse results when you have a PhD? No one cares any more. I don’t know and am wondering what experiences other parents have had. Is it worth pushing or does literally no one care?

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goz · 23/02/2026 13:17

buswheels · 23/02/2026 13:14

No the rules are very specific they say if child is doing X then use code y

my child was doing x

head has said your child was away 6 days I feel anything over 5 has to be unjustified (this is a rule he has made up, it literally says this nowhere)

there are a limited number of unjustified codes, holiday, bunking off and 1/2 more. So he picked the ‘best fit’ unjustified and said holiday. DC was not on holiday!

The rules really are very clear.

Its just weird you’re claiming the wording is incredibly black and white, yet the school disagree with you and you haven’t incudes the specific rule you feel applies in your situation so ultimately I’m not sure what you want from anyone on here.
If you share the specific guidance you feel applies perhaps people could help but otherwise you say one thing, the school disagree.

buswheels · 23/02/2026 13:14

goz · 23/02/2026 13:10

In what circumstances though?
Surely they don’t unenroll for every single absence or there wouldn’t be a series of other absence codes in the first place? So what specifically makes you feel that this absence needs to be unenrolled but the school feels differently?
If every child is unrolled for any absence why would there even be an official attendance record?

Edited

No the rules are very specific they say if child is doing X then use code y

my child was doing x

head has said your child was away 6 days I feel anything over 5 has to be unjustified (this is a rule he has made up, it literally says this nowhere)

there are a limited number of unjustified codes, holiday, bunking off and 1/2 more. So he picked the ‘best fit’ unjustified and said holiday. DC was not on holiday!

The rules really are very clear.

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Lougle · 23/02/2026 13:13

I think that nobody here will be able to help unless you say which country you are referring to. In England, there is no code to account for these circumstances.

buswheels · 23/02/2026 13:10

C152 · 23/02/2026 13:03

Yes, I would appeal again. The Head is probably already pissed off at you, so you may as well go all in.

What is the complaint process in your country? Schools in the UK are legally required to use the correct absence code, and legally required to correct inaccuraces. Do you have similar laws and is there a higher authority (like local authority, education board, OFSTED etc) you can complain to? If not, write a formal letter identifying the error, the school's refusal to correct it and ask for it to be added to his academic file within a certain time frame. Then do an access request to check his records and ensure it's been done.

Is there a code for something like 'offsite education'? Can you get the trip organiser (was it a formal body, like a sport camp or science organisation etc?) to write a letter highlighting the educational value of the trip, that it wasn't a holiday and summarising what your child learned/the skills they got out of it? Also highlight that it's a shame they cut the trip short by a week, but demonstrates how much they value their education,

Thank you

I will get back into the rules again and see what duties are on schools.

it’s so disappointing that head has decided to dig in his heels over this the rules are actually quite clear.

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goz · 23/02/2026 13:10

buswheels · 23/02/2026 13:05

Because that’s what the Ministry of Education rules tell them they should do?

more accurate to wonder why they would go rogue and just make up something surely?

Edited

In what circumstances though?
Surely they don’t unenroll for every single absence or there wouldn’t be a series of other absence codes in the first place? So what specifically makes you feel that this absence needs to be unenrolled but the school feels differently?
If every child is unrolled for any absence why would there even be an official attendance record?