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Appeal on medical and social grounds

65 replies

ByPerkySnail · 10/06/2025 19:57

Hello all,

I’m currently preparing for a school in year admissions appeal for my son for year 9 (September entry) and would really value advice from anyone who has been through a similar situation or has knowledge of appeals based on medical and social grounds.

Here’s some background:

We are British expats relocating back to the UK after many years abroad due to the breakdown of my marriage and significant financial difficulties. My husband and Inare going through a separation so I will be returning as a single mother with my three children, moving into my parents’ home, where I will also be taking on the role of carer to my elderly father as my mother is no longer able to continue this responsibility due to her own deteriorating health.

My son has never lived or attended school in the UK — we moved abroad when he was only 15 months old. He is not streetwise, not familiar with public transport, is vulnerable, and experiences heightened anxiety about traveling alone.
He is currently attending a British school oversees, where he has been for the past 10 years. This school is high on academics and has excellent pastoral care. My son is a bright but shy and quiet boy.

The family upheaval has caused him increasing anxiety, restlessness, sleep issues, and low moods. This emotional stress is also triggering his longstanding asthma, which has been managed but now requires careful attention. He is currently being seen by a psychologist for assessment and coping strategies, and I have a referral letter as well as medical appointments with his asthma doctor coming up to gather further supporting documentation.

my eldest son has a conditional offer for 6th form entry at the same school and my youngest has been offered a place at the nearby primary school based on his SEN. This further supports the need to my other son to be granted a place at this school to help with family stability.

the sibling bond is very strong and during this difficult period has been an anchor of emotional support for my boys, especially my second son.

We are appealing for a place for my second child at a specific local secondary school because:

• It offers strong pastoral care, which is vital given his anxiety and emotional needs.
• It provides continuity of education, including subjects he is currently studying and wants to take at GCSE (such as Spanish and Design & Technology). In addition it closely follows similar ethos, academics and oppprtunities to his current school.
• being only 0.8mils away, It is in close proximity to home and the school that will be attended by his younger sibling, which helps with family logistics and support.
• The short distance would reduce his exposure to stressful travel, which could worsen his anxiety and asthma.
• As a single parent and carer, I would struggle to manage school runs if he were placed further away.
• Not attending this school risks worsening his anxiety and asthma symptoms.

I have letters of support from the school, including from the pastoral head and the head of lower senior school. I also have medical documentation including the psychologist referral and am awaiting further letters from medical professionals after upcoming appointments.

My questions are:

• What other types of evidence or documentation would strengthen my appeal?
• Does this sound like a strong enough case based on medical and social grounds?
• Any tips on presenting the appeal, especially addressing my son’s current emotional state and health concerns, independent travel or lack of prior UK schooling?

Thank you so much for any guidance or experiences you can share.

OP posts:
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stichguru · 08/07/2025 23:38

That's great thank you for letting us know

prh47bridge · 08/07/2025 20:39

Congratulations. That is good news. Glad I was able to help.

Gundogday · 08/07/2025 20:25

Wow, well done! (And thanks for updating).

minipie · 08/07/2025 20:17

Ah happy for you!

Do you know what swung it, out of interest? Guess you may need to wait for the letter with reasons.

Judd · 08/07/2025 20:15

Congratulations! That must be a great relief to you. Wishing you a happy new chapter in your family's life x

ByPerkySnail · 08/07/2025 20:01

Just wanted to share that I won the appeal. I’m so grateful for all the support on this forum, especially from @prh47bridge and the experts - thank you all for your advice and guidance and for helping me through such a stressful process.

OP posts:
troolyamazed · 25/06/2025 23:28

"One additional pupil adds around 100 teaching hours per year (marking, homework, reports, meetings, etc.)."

@ByPerkySnail did they include a rationale or reference for this estimate, e.g. a link to a research paper? (I don't doubt its a reasonable estimate, but I'd be interested to read about how it's worked out).

Of course, if they didn't include a reference, then there's a question you can ask.

stichguru · 25/06/2025 22:05

The key thing is make sure that your medical evidence actually shows HOW his conditions make it harder for your son to travel.

If your son's asthma makes travel difficult how does it and why does it?
If your son's anxiety makes travel harder how does it and why does it?

Remember that he is going to school, so don't use anything general that might apply in school like he doesn't like crowds or being in crowds might aggravate his asthma because if he is ok with the large number of people in school, he's ok with a bus.

prh47bridge · 25/06/2025 21:14

SheilaFentiman · 25/06/2025 18:45

@prh47bridge I don’t think that OP has an allocated school yet, is that an issue?

If the LA hasn't offered a place anywhere, it potentially helps as, rather than comparing with another school, the appeal panel should be comparing with OP's son not having a school at all. If there is no offered school because OP hasn't applied to the LA or to any other school, it could hinder her a little, especially if it feels to the panel like she is trying to bully them into admitting her son to this school by refusing to consider any alternatives.

clary · 25/06/2025 20:41

Hey @ByPerkySnail I know it must seem tough – “why can’t they just admit my son, only one more person” – and I sympathise, but having been a secondary teacher I can also see the school’s PoV.

I didn’t even teach a pressurised subject in terms of equipment (like science – not enough Bunsen burners – or CS – not enough computers). But one year I had a top set with 33 students. I could sit 32 students in my classroom. So whenever I had that class, unless (and I would check in hope each day, awful tho that sounds) someone was off sick, I had to have a student (a different one each time, for fairness, so I had to keep switching the seating plan) sitting sideways on to a desk that already had two people sitting at it, sharing a text book (I only ever had enough for one between two) three ways. So not ideal.

If the school already has six extra students, that may mean that situation is in place in many classes already. You need genuinely compelling reasons to overturn the school’s view.

@BendingSpoons makes a good point tho – can you find out how the forms and teaching groups are organised? 280 is not a multiple of 30 so I wonder how they do it.

BendingSpoons · 25/06/2025 19:04

I would ask a bit more about how they organise their classes. 280 is a more unusual PAN as they are often multiples of 30. Potentially 280 is 10 forms of 28, meaning with 286 there are some forms of 18 and some of 29. You could potentially argue 29 is not an unreasonable number for a form, especially if many classes already have 29 in them.

SheilaFentiman · 25/06/2025 18:45

@prh47bridge I don’t think that OP has an allocated school yet, is that an issue?

prh47bridge · 25/06/2025 18:42

None of us has seen OP's medical evidence. Those who say she has no chance are guessing. They are also ignoring the possibility that the appeal school offers subjects her son wants to study that may not be available at the allocated school, which is a significant point in her favour. I am not saying she will win, but she clearly has a chance.

Whistlingformysupper · 25/06/2025 17:08

Tbh OP I don't think you stand any chance at all. Asthma is very common and if anything wouldn't going to a school further away mean a bus rather than walking, so less likely to
exacerbate asthma?

Many many children are anxious about starting a new school amidst parental divorce.
Agree with a PP you seem to have decided your child is highly vulnerable without really strong evidence for this.
To me I'm afraid it reeks a bit of parent coming up with every reason they can think of why their child should get a place at the 'better' school.

QuickPeachPoet · 25/06/2025 16:51

Sadly I don't think you have much recourse here.
You state that your child is 'highly vulnerable'. That seems to be a diagnosis that you have put on him. He isn't disabled. He has a common childhood condition and is going through a difficult time with his parents separating (as many children do) and a house move. Is he having any therapy for this?
Of course this is distressing for you as a parent to watch but I do doubt it will hold up in an official process.

Ponderingwindow · 25/06/2025 16:20

If it helps, my daughter has anxiety, asthma, and ASD. When it came time for her to travel to school independently, we practiced almost daily for months. Eventually she got comfortable enough to make the trip solo. Part of the issue was that it’s very chaotic and busy when she has to travel so we worked our way up to that, initially practicing during non-peak times.

that is how we have added additional destinations as well, though thankfully it has gotten easier and most only take one trip with a parent now and then she is good to go on her own the next time.

troolyamazed · 25/06/2025 16:07

viques · 25/06/2025 16:00

I think those are the standard sort of responses that schools make.

The worrying part imo is the position on the waiting list, which seems huge for a Year 9 in a school which says it doesn’t have much pupil movement. Year 8 is already over PAN by 6 , and if one in ten of those people on the current waiting list for next years Year 9 thinks they have a good case for an appeal and has decided to make one , the school is going to fight back hard to make sure they don’t end up with a PAN plus 11 or more to cope with . I think only a very strong case will succeed, and I am not sure that the OPs case sounds strong enough.

I agree, but each parent makes their case in a bubble. Some of the cases I see are incredibly weak, which is a waste of everyone's time, and a waste of public money, but unfortunately they still do have the right to appeal.

Occasionally, parents with weak cases will get lucky, especially if appealing to a school that is not used to defending cases, or a school with a new building that it needs to fill.

MumChp · 25/06/2025 16:01

viques · 25/06/2025 16:00

I think those are the standard sort of responses that schools make.

The worrying part imo is the position on the waiting list, which seems huge for a Year 9 in a school which says it doesn’t have much pupil movement. Year 8 is already over PAN by 6 , and if one in ten of those people on the current waiting list for next years Year 9 thinks they have a good case for an appeal and has decided to make one , the school is going to fight back hard to make sure they don’t end up with a PAN plus 11 or more to cope with . I think only a very strong case will succeed, and I am not sure that the OPs case sounds strong enough.

I kind of agree.

viques · 25/06/2025 16:00

MumChp · 25/06/2025 15:37

Will your child thrive at that school?
It sounds like it's on the verge of chaos.

I think those are the standard sort of responses that schools make.

The worrying part imo is the position on the waiting list, which seems huge for a Year 9 in a school which says it doesn’t have much pupil movement. Year 8 is already over PAN by 6 , and if one in ten of those people on the current waiting list for next years Year 9 thinks they have a good case for an appeal and has decided to make one , the school is going to fight back hard to make sure they don’t end up with a PAN plus 11 or more to cope with . I think only a very strong case will succeed, and I am not sure that the OPs case sounds strong enough.

MumChp · 25/06/2025 15:58
  • expat children not empatisk.
MumChp · 25/06/2025 15:52

troolyamazed · 25/06/2025 15:44

You could say that about all school appeal defences that are solid enough to withstand the appeals process. Otherwise, any parent would be able to get their child in, even with some of the extremely weak cases that are frequently lodged.

True.

But the description of this school does not match the needs that are formulated for the child so why appeal for it?

It will also be a massive adjustment to come from an overseas international school for empatisk children (private?) to a state secondary as a teenager. A world of difference for most families but it the way it works if you relocate between countries. Tbh most state schools don't spend a lot of time afjusting children from overseas to life in Britain it's not their job.

In reality all state secondary schools will be able to accept most student. The differences between secondary state schools are usually minimal and they have other students with extra needs.

If you want more from a school and to have a bigger say you need to go private.

taptaroundtheworld · 25/06/2025 15:51

The distance isn’t an argument unfortunately. My autistic and highly anxious son currently take a train and a bus to school (he is 12).

prh47bridge · 25/06/2025 15:45

The waiting list position may be a typo or it may be that you have gone down the waiting list. This can happen if people living closer to the school or in a higher admission category apply for a place. Equally, if you now have enough evidence to convince the school your child should be given social/medical priority, you will move up the waiting list. Note that the appeal panel cannot change your position on the waiting list. That is a matter for the school, so you need to submit your evidence to them and ask them to review if your child now qualifies for priority.

Looking at the school's case, this is pretty standard. Contrary to what a previous poster says, it does not sound like this school is on the verge of chaos.

If you know they have more than 286 students in other years (or have been over 286 in any year in the recent past), I would highlight that as it suggests they can handle more pupils in this year. On the Health & Safety point, I would ask if there have been any accidents in the last 3 years that were attributed to overcrowding. The answer is almost certainly no. That apart, I wouldn't bother too much with the school's case. You aren't going to make any serious dents in the rest of their points, so you should concentrate on making your case as good as possible.

troolyamazed · 25/06/2025 15:44

MumChp · 25/06/2025 15:37

Will your child thrive at that school?
It sounds like it's on the verge of chaos.

You could say that about all school appeal defences that are solid enough to withstand the appeals process. Otherwise, any parent would be able to get their child in, even with some of the extremely weak cases that are frequently lodged.

MumChp · 25/06/2025 15:37

ByPerkySnail · 25/06/2025 13:23

Hi @prh47bridge - so here is the school’s written case (summarised). Please could you offer some guidance.

Summary of School’s Appeal Case (Anonymised – Year 8 Admission)

Key Background:

• The school is a mixed academy within a London borough and has a Published Admission Number (PAN) of 280 for Years 7–11.
• The current Year 8 cohort has 286 students, already over capacity.
• The school is oversubscribed and uses set criteria to maintain a waiting list.

Application Details:

• The family’s in-year application was processed on 2nd June 2025.
• No place was offered because the year group is full.
• A request for social/medical priority was included but did not meet the threshold for this to apply.
• The child was placed on the waiting list based on distance from the school (1123.81m) and is currently ranked 57th.

School’s Grounds for Refusal

The school argues that admitting an additional pupil would prejudice efficient education and use of resources, based on the following:

  1. Overcapacity • The total number of students exceeds the building’s assessed capacity. • Year 8 already exceeds the published admission limit.
  2. Site Limitations • The school is made up of multiple small buildings and rooms, many not designed for modern class sizes. • Newer buildings were built specifically for sixth form use and are unsuitable for younger years.
  3. Strain on Resources • Facilities (IT, science, PE, technology) are already overstretched. • Adding more students reduces access to resources — e.g., computer usage drops significantly when more students share the same equipment.
  4. Health & Safety • Pupil movement across the scattered site is challenging, especially during emergencies like fire drills. • Larger numbers make supervision and evacuation harder to manage safely.
  5. Curriculum Delivery • Larger year groups reduce flexibility in creating appropriate teaching groups and managing academic progress. • Already difficult to run small support groups for pupils with additional needs due to numbers exceeding the ideal.
  6. Pastoral and Welfare Concerns • Year teams and support staff are already operating at full capacity. • Increasing numbers impacts the school’s ability to monitor wellbeing, attendance, behaviour, and parent contact effectively.
  7. Safeguarding Capacity • Staff may not be able to meet statutory duties for vulnerable pupils if numbers continue to rise.
  8. Increased Staff Workload • One additional pupil adds around 100 teaching hours per year (marking, homework, reports, meetings, etc.). • Funding for one pupil is not enough to offset this or to hire more staff.
  9. Low Student Turnover • Very few students leave before Year 11, so adding a pupil now creates pressure long-term.

Conclusion:

• The school believes it has applied its admissions policy correctly.
• It maintains that admitting one more pupil would harm the quality of education and wellbeing of existing students and staff.
• It asks the Appeal Panel not to uphold the appeal.

@prh47bridge - FYI

Not that it probably makes much difference but the school notified me my son is 37 on the waiting list (I have this in an email). In their statement they’ve noted position 57.

Also - the grounds on my son not meeting the medical/social criteria would have been based on the original application and medical report. Since then I have collated professional medical letters from psychologists, asthma physician and school pastoral and heads.

Will your child thrive at that school?
It sounds like it's on the verge of chaos.