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Work Expenses

30 replies

2spensive · 03/03/2026 09:35

DW works in education and recently went away for a training course. She amassed around £300 expenses and was then reimbursed during the next months payday. Thing is the £300 was lumped on to her monthly salary and she subsequently paid tax/NI on it (confirmed this against recetn payslips).

I pointed out this isn't right. Company expenses should be reimbursed separately and she certainly shouldn't pay tax on it. She said that's always the way it's done and doesn't want to challenge it. I said if an auditor identified that in a payroll audit it would be raised as an issue. Again she has no interest in challenging it. It's BS as she's now out of pocket around £120.

Anyone else in teaching/education had a similar experience when travelling for training etc?

OP posts:
2spensive · 03/03/2026 10:00

Cheers for the responses. Confirming what I was trying to tell her. Might show her the responses and nudge her into challenging it.

OP posts:
Madarch · 03/03/2026 09:56

It is possible to include expenses as a non taxed addition on a payslip.

Agree that expenses incurred outside of normal place of work shouldn't be subject to tax and NI.

fluffythecat1 · 03/03/2026 09:46

Absolutely should not be taxed. I’m in academia and expenses are ALWAYS separate. Absolutely should not be out of pocket. If there is a union rep get her to contact them.

chocoshopoholic · 03/03/2026 09:42

I work in a school (part time which is why I'm saying in a coffee shop browsing now!) and expenses here are always paid separately as you'd expect.

The school is also setting themselves up for a long pension liability if it's being classed as salary as that payment would be used to calculate this year's acrrual and paid out year on year after retirement.

Bearbookagainandagain · 03/03/2026 09:39

She absolutely shouldn't be taxed on it. It also shouldn't be included as taxable income on her payslip anyway, because it's not an income.