Leaving job, work email registered on everything

Your work email will be deactivated likely on the day you leave. Responses to it probably won’t even bounce.
This can’t be fixed with an out of office reply.

i know some people hate it but this is one of those situations when I would get ChatGPT to do some of my thinking for me. If you tell it what you have done and ask it to suggest a list of the most important websites to review (make sure you tell it you are in the UK), it will probably help gather your thoughts. Just ask it what scenarios it can foresee when you lose access to your email and phone number and what proactive steps you could take now. If you’re intending to get a personal mobile phone contract, doing it now, while you are still able to change your phone number on sites, will make life easier.

im having to do this at moment as the email provider I’ve used for years is closing down. It is, I’ll not lie, a pain in the neck. I’m using it as an opportunity to clean up my online accounts, use password manager properly, get rid of stuff that I no longer need. I don’t think there’s an easy way other than one by one.

did take a bit of time to go back through emails to catch some unusual stuff, like a trust I’m part of that emails me annually for tax details….

some sites won’t let you change emails….b&q for one and you have to start again.

Do not do this!

That will only work 1. If it's a human who has sent the email. This will not be the case in 100's if situations and 2. The out of office will only work for the short period before they deactivate her account.

This will in no way solve the op's problem.

Can you just go through old emails to pick out what the sitss are? You'll need to tidy up your email box anyway before you go.

Yes this was me, I could have taken my phone number but decided when I first started thinking about leaving to get my own phone as part of the disengagement process (I will never go back to sharing a home and work phone it’s so much easier to disconnect for the weekend by leaving work phone in my work bag).

I then just set up a google account and updated all the key ones (bank, bills, online shopping etc) and then anything I missed (lots!) I was disciplined that whatever personal stuff came into my work email I would either update with the new address or unsubscribe. It’s not been too bad and I am 2 months into my new job and haven’t come across anything that I couldn’t access yet.

To be honest getting paid on a different day of the month means I’ve had to change all my DD’s and I have found that much more stressful.

good luck with disconnecting and getting a new job.

You can possibly keep the phone number if you ask your employer. They can still keep the phone and contract it would just be the number that would change but it does depend on your job, if it's the kind of job where you could poach clients from them for example (because the client already has your number and may not realise you've moved on) they may want to protect themselves and say no.
I wouldn't highlight that you use their email domain for all your personal accounts though, not without checking what their IT/cyber security policy is as it may land you in hot water with management if it's seen as a breach. Some companies have policies in place for this and some don't.

Put an out of office showing your new email.

In terms of essentials that you need to ensure you don't miss, I'd suggest:

1. Security back up email address/number for your personal email (e.g. hotmail/gmail), as they'll be impossible to access if you forget your password

2. Social media accounts (ditto)

3. Banking

4. Nectar/clubcard/etc

I have known people be able to keep their mobile number (not phone), by porting the number across.

I wouldn’t let work know and I wouldn’t do it again, it’s often in your work contract that the email address is technically property of the employer and you sort of just borrow it

It’s almost certainly a breach of your work policies to use a work device for personal purposes so I would put in the time to change everything over before you leave and they find out.

Can I suggest that while you’re updating your email address/ mobile number you add a couple of yubikeys into the mix? It’s a usb key hard second factor that will mean you won’t be so reliant on sms/email codes. You have to make the changes anyhow, may as well beef up the security on your accounts and make life easier for you in future.
Set up 2 yubikeys, you can get them from amazon.

Most public sector organisations would not allow this situation. I doubt you will be able to keep your phone number either. Sorry - but you’ve got a lot of life admin to sort before you leave!

It shouldn't be too bad if you're methodical. As others have said, you need a list.

Do you usually keep registration emails? If so, that'll help. Do a search in your work inbox for anything with registration, new account or similar. If you don't, that'll be harder work, but you might have various sites stored in your home computer, or apps in your phone?

I work for a large listed company and we would allow someone to take their work phone number with them when they leave. Speak to your HR team and ask.

If your email is a gmail account that should also have a tab letting you know which sites you’ve subscribed to so you could work through the list and change your email address on the ones you want to keep. This is a good opportunity to get rid of out of date ones too so you should find your incoming emails reduce dramatically when you start your new role!

Yes ask your company - they can move the number to you privately. I did this and it was fine.

I made that mistake once of using my work email and never again for this reason. Make a list of the places you used it and then change everything.

Work is for work not for personal stuff and unfortunately you are learning that the hard way.

I kept my mobile number - I work for a large organisation and they just sent me the pac code when I gave in my phone.

for the rest it will take a long time to sort so best to get started now. And never do this again!

Yes, there is a migration code you can request and transfer the number to your new provider.

The phone does. The number doesn’t. I’ve known many people hang in to their work mobile number and port it to a new work mobile contract.

Well the only way of sorting it is to go through everything one by one and update your details isn't it. I'm not sure why you think there are voting options, it'll be a nightmare. There isn't the equivalent of a "tell us once" service! And you'll need to do it on your own time not at work so that's your evenings and weekends sorted until you leave!

Don't do it again! Keep work and personal separate. It isn't hard. You shouldn't be accessing personal stuff in work time anyway and if you need to log in to personal email etc then you can do it on your personal phone.

Do you use an iPhone? If you open the passwords app it will show you all your accounts. I assume android has similar.

Are you ever likely to need a reference from your current employer? If so, then it would be best not to even ask if there's a way of keeping your work phone number as the use of work email/ phone number for personal stuff would be a disciplinary matter for many employers.

I can't see any way of handling this other than to systematically work through and change everything.

And keep work/personal stuff separate in future!