Please or to access all these features

AIBU?

Share your dilemmas and get honest opinions from other Mumsnetters.

To have pretty much automated 90% of my job and pretend I'm very busy?

262 replies

IroningBoardAgainstTheWall · 09/02/2025 19:53

So, I run a database and predecessor didn't seem to actually understand databases and what they can do so was working 50+hrs and not achieving very much. We'll call him Phil.
I took over and was warned how much work Phil did, he was very busy and he was actually in a retainer in case I needed his help or had any queries over certain tasks. I work in education and there's weekly, half termly, termly and annual tasks, quite cyclic and not difficult.

Within a month I'd automated the daily, weekly and monthly reports, added more useful ones and sent them out. During my first academic year, I'd introduced new systems to automate tasks for others, developed new ways of capturing and reporting data, linked systems to the main MIS to automate account creation and syncing etc

So basically I have very little to do anymore. I do ask for stuff to do, but there's nothing much really. I look for stuff to do but again, there's not much.Occasionally I'll get feature requests or specific reports.

But honestly I do about 4-6 hours of work a week...max, and that includes stuff that isn't really my job, like fixing printers and laptops and stuff.

Should I confess?

OP posts:
Fifthtimelucky · 10/02/2025 00:38

What you have done sounds really impressive.

I couldn't bear to just have 6 hours of work a week though and I would feel incredibly guilty doing what others have suggested and either taking on a second job or doing your own thing in work time. I'm genuinely quite shocked that so many people think you should keep quiet about all your spare time.

I would be telling my boss about all the innovations I had introduced, and offering to take on additional work, for example doing further work interpreting the data and flagging up key issues for the heads of year, or extending your improvements into other areas in the school.

The people working in those areas may not want to change the way they do things but I bet the school management would be keen to make the systems more efficient.

roselilylavender · 10/02/2025 00:37

That @IroningBoardAgainstTheWall is exactly what I mean. So many people in schools - not just the one where I work - are overworked that they don't have the time to step back and work out how to improve things. Or they're too scared as they can just about manage very basic excel tasks and don't want anyone to realise how useless they are.
We had one person convince SLT she needed a side kick on a 0.5 contract as she had been asked to produce various bits of data. I heard about it, managed to set up a meeting to which I brought this one person who actually seems to know how to use a database and she set up a few things and this all happens automatically now.
Meanwhile, we have a "Phil" who is convinced of his own brilliance and not very nice to work with as he thinks he's indispensable and everyone tiptoes around him as he's convinced them too. Actually, he probably is indispensable for his own systems but I have a sneaky suspicion there must be better ways of doing it.
You've also reminded me that I think I should be able to streamline at least two aspects of something I do. I'm going to make that a project! But an efficient one!

AnAntisocialButterfly · 10/02/2025 00:35

IroningBoardAgainstTheWall · 10/02/2025 00:19

Well, when knows? I've asked for more work. 40 ISH people are now receiving automated reports. The data tracking guy produces more now.

Apart from shouting it out, I can't see how slt don't know. Maybe they don't. But that's kinda my aibu. .

But from your colleague's responses it seems they're assuming that you're working much in way Phil was and there's kind of a lie of omission going on?

IroningBoardAgainstTheWall · 10/02/2025 00:19

AnAntisocialButterfly · 10/02/2025 00:14

But do they realise it takes very little time to do at this stage?

Well, when knows? I've asked for more work. 40 ISH people are now receiving automated reports. The data tracking guy produces more now.

Apart from shouting it out, I can't see how slt don't know. Maybe they don't. But that's kinda my aibu. .

OP posts:
AnAntisocialButterfly · 10/02/2025 00:14

IroningBoardAgainstTheWall · 09/02/2025 23:35

It's documented in shared drives 🤷‍♀️🤷‍♀️

But do they realise it takes very little time to do at this stage?

Whelm · 10/02/2025 00:10

An interesting thread.
Folks with exceptional output are rarely appreciated and usually gaslit, some managers are convinced that people only have one success in them and when they've delivered it they should be shown the door.
I'd been working for 20 years when a man with a lot of imagination hired three of us - it was the first time any of us overachievers worked with likeminds.
We saved almost £100m before we were driven out - the best thing that ever happened to us, two of us earn three times as much, now that we understand our worth better.
@IroningBoardAgainstTheWall Don't give up your day-job or confess your lack of work.
There are maybe 30 useful functions in Excel, some only exist in 365, PivotTables terrify many, PowerBI is another beast altogether. Write a book that helps folks build confidence and structure their thoughts more usefully.
Depending upon your contract (are you paid for the holidays?) you could run courses to prepare those looking to enter the world of work or university - just make sure that your book is hardcopy, printed on coloured paper with a pale font to make scanning and sharing less easy.
There are legitimate ways of receiving the proceeds without causing PAYE issues and there are some other ways of selling your skills that will preserve your anonymity.
Well done for getting as far as you have.

WGACA · 10/02/2025 00:10

Octavia64 · 09/02/2025 21:37

I had this once.

I lasted six months. I am not good at being bored, especially in an office.

I did learn an awful lot of additional excel stuff.

I went off to be a teacher instead.

And I expect you've never been bored since!

You sound fantastic. Independent schools are struggling at the moment due to the 20% VAT increase. Is the school financially viable? If in any doubt, look for something else.

gotmyknickersinatwist · 10/02/2025 00:10

Jeansandfleece · 09/02/2025 20:10

Private sector id say go for it.
But if in education I’m assuming it’s public sector so my taxes are subsidising your dossing.

In that case her own taxes are also subsidising her dossing.

somethingbeginningwithb · 10/02/2025 00:09

I had a job similar to this. What took my predecessor all day I did to a higher standard in two hours max. He'd worked at this small company for decades and because no one else understood the job they didn't question his productivity. At each review, I expressed that I was bored to tears and was met with 'leave it with me' yet nothing materialised. Ultimately, I figured I was being paid for my work, not the time I spent doing it. When remote working kicked in during lockdown, I used the extra time to write a novel.

MeganM3 · 10/02/2025 00:09

I'd carry on as you are while your daughter is little. Not ask for more work (it draws attention!) and take on a second job, something entirely remote like private sector data analysis, even data entry. Whatever, make money!! Then when daughter is older and settled find a job that challenges you.

I'd love to be in your shoes.

IroningBoardAgainstTheWall · 10/02/2025 00:04

IamPhil · 09/02/2025 23:58

Can I ask what training you have please? I would love to become proficient in data analysis!

Mostly self taught tbh.

OP posts:
IroningBoardAgainstTheWall · 10/02/2025 00:03

Itssofunny · 09/02/2025 22:02

Be careful. If you 'confess', your employers might decide to fire you and hire someone else to cover the couple of hours of work you do. They would be taking advantage of your hard work automating so much. You have pretty much made yourself redundant. If I were you I would build in some sort of kill switch so that sure, they can fire you, but if you go then your systems go with you.

I have technically documented everything.but not the actual code... So some one would have to know enough to use them. Which is fine. But I do have some secrets that I don't tell the student! Also local knowledge is powerful.

OP posts:
Booboobagins · 10/02/2025 00:00

Well done @IroningBoardAgainstTheWall what you've done is great!!

If someone like the previous person had been in the role, they'd still pay them for the job and it's likely noone knows the systems like you do, so keeping you there is good for them.

I do wonder if you could make more £ by going freelance and having more clients. But I wouldn't rush to change anything right now cos it sounds like it suits your needs.

Should you fess up - for what benefit? They get their reports, they're happy. You do additional stuff when asked/needs be. It all sounds fine to me. I'd definitely use learning and development to fill my time if I was you.

Happy days!!!

IamPhil · 09/02/2025 23:58

Can I ask what training you have please? I would love to become proficient in data analysis!

IroningBoardAgainstTheWall · 09/02/2025 23:56

roselilylavender · 09/02/2025 23:52

Please, please, please talk to other people in the school using databases and explain to them how to do their jobs efficiently. It pains me so much to see colleagues using databases in a way which must be inefficient if not incompetent as they just don't seem to be able to do anything other than manually and clearly that isn't the point of a database.
We have one person at work who I strongly suspect is in a similar position to you. My role involves me working with a number of different departments and I often take her along to seemingly random meetings as I know the question of data will come up and I want her to wave her magic wand and help that team realise that they can press a few buttons and most of it will sort itself out. This person and I have never had a direct conversation about whether she is underworked but she is always very happy to help and will continue to help for weeks. Her line manager occasionally splutters as she has such a complicated, time pressured job and is so busy but she tends to ignore him and come along to the things I've invited her to instead!

Ah. HR is a prime example of this. They're 80% paper, 20% online. But they're so busy being ineffective and inefficient they haven't got the time to move to online 100%!! Nothing in my remit will make them change. I can't force them 😭 and because it's HR I can't touch the system it data 😭😭😭

OP posts:
2JFDIYOLO · 09/02/2025 23:55

My first thoughts ...

Keep it a secret. Let everyone think you're working at the same level as he did to deliver, and be seen as essential and indispensable. 😈

Work from home as much as possible .. and use the won time to run your own business, with an eye on emails and Teams calls. 😈

Do a big reveal announcement and a presentation on your huge automation project and how much it benefits the organisation, and hoover up the congratulations 😁

Let everyone know now - you could save the organisation so much money and time, make it more efficient, lead the roll out over different departments and branches etc. 😇

Bearing in mind that could lead to redundancies and 'efficiencies', including possibly you. 🤔

roselilylavender · 09/02/2025 23:52

Please, please, please talk to other people in the school using databases and explain to them how to do their jobs efficiently. It pains me so much to see colleagues using databases in a way which must be inefficient if not incompetent as they just don't seem to be able to do anything other than manually and clearly that isn't the point of a database.
We have one person at work who I strongly suspect is in a similar position to you. My role involves me working with a number of different departments and I often take her along to seemingly random meetings as I know the question of data will come up and I want her to wave her magic wand and help that team realise that they can press a few buttons and most of it will sort itself out. This person and I have never had a direct conversation about whether she is underworked but she is always very happy to help and will continue to help for weeks. Her line manager occasionally splutters as she has such a complicated, time pressured job and is so busy but she tends to ignore him and come along to the things I've invited her to instead!

IroningBoardAgainstTheWall · 09/02/2025 23:50

2Hot2Handle · 09/02/2025 22:48

Do you know enough about how other departments and tasks work to have a view of other pain points? Could you create your own job description? If so, you could sit down with your manager/someone you think will listen, explain the situation and point out other things you could be fixing/focusing on. Then you’d have more to do, but would have control over what you’re doing and by when.

Any company worth their salt would recognise the talent they have in front of them and give you the chance to solve more of their problems. You could also talk about what a reward/compensation package could look like, if you’re able to meet some additional targets.

I do, and I have helped finance, estates etc

Sometimes the problem is that people don't know what data/systems can do for them. So I show them. And that might lead to something.

Sometimes they don't really know what information they want. Like... They might ask how many boys eat bread every day at school. And I'll ask, well, does that include toast? And they do "oh, um, well I don't know" or I'll say ok, where do you record the bread consumption, and they'll say oh we just record "carbs". Which could include pasta and chips and rice...

Sometimes they just don't want to change and have a "well, I've always done it like this, and I'm fine" attitude (whilst bemoaning how busy they are) once created an automatic report for this particular colleague and a "proof of concept". But they didn't trust that it would add the numbers up correctly... So they would manually check every week anyway 🤷‍♀️🤷‍♀️

OP posts:
healthybychristmas · 09/02/2025 23:50

No but it seems obvious you have a lot more knowledge than they do and you do have the time. You could suggest you run some training sessions. I used to be a teacher and I put one of my learning objectives into AI and within a split second it gave me a fantastic Lesson plan.

IroningBoardAgainstTheWall · 09/02/2025 23:47

healthybychristmas · 09/02/2025 23:04

Why not introduce them to using AI for lesson plans?

I'm not a teacher, so have no "authority" to tell them how to do their jobs better 😁😁😁

OP posts:
Hedgingmybetching · 09/02/2025 23:44

Don't say a fucking word OP, you have increased efficiency and productivity for your role and you should be paid for that. You've also asked if you can do extra work, so the offers there, and they haven't given you any.

Agree that you should request to work from home part time so that you can use your extra time productively for your own benefit. Either getting stuff done at the house, downtime or a hobby.

If they don't let you work from home and they make you come in could you do anything like request extra training or qualifications? My sister in law got her employer to sponsor her masters degree which she did part-time along side her job.

IroningBoardAgainstTheWall · 09/02/2025 23:44

The problem is also the actual academic tracking manager is paid for the tracking. I've already automated a huge part of us in, freeing up perhaps 5-8 hrs a week on average for him to do more stuff. He was pulling late nights and stuff to get the reports done etc, because of the failings of predecessor. So I did the data collation, calculations and exports/report templates for him. So now at least he isn't spending evenings doing this work instead of seeing his family.

I am willing to help him use the data better, now that we're actually recording things properly and in the right place etc but It's a fine line between helping him and doing his job for him.

OP posts:
SlashingRedRibbons · 09/02/2025 23:43

delvan · 09/02/2025 20:08

If you don't already, WFH and enjoy the free time. Tap a few keys now and then and wait for the paycheque to plop into your account. Not your fault if you are efficient.

However, if you are bored and deskbound, look around for other inefficiencies and demand a promotion, large payrise to sort it out.

Or just stay schtum. Or move jobs.

What's your best bet?

Yeah and read books and do crosswords and get paid for it

IroningBoardAgainstTheWall · 09/02/2025 23:40

HippyKayYay · 09/02/2025 23:32

Can you ask them to pay for you to upskill in related areas, particularly data science/ machine learning/ AI. From what you've said it sounds like what you're doing now is data analysis, is that right? But would it be useful for your employer if you could extend it to predict future student outcomes (such as drops in attainment or school refusal, or whatever is relevant - I'm not a domain expert here) using DS/ ML tools?

If so, would they pay for you to upskill in these areas? Then when you're ready you can jump ship to a much better paid job in DS/ML?

Oh forecasting grades/ failures would be interesting 👌👌

OP posts:
IroningBoardAgainstTheWall · 09/02/2025 23:35

AnAntisocialButterfly · 09/02/2025 21:28

Is there any chance that someone at some point will realise how little work you're doing and there would be consequences of you not disclosing all of the automation etc?

It's documented in shared drives 🤷‍♀️🤷‍♀️

OP posts: